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The Council of the Town of Swan River met on Tuesday, December 19, 2023 at 7:00 pm in the Town Council Chambers with Mayor Jacobson presiding along with Deputy Mayor Moriaux and Councillors Bobick, Boychuk, Medwid, Powell, and Whyte. <\/p>\nThe Council of the Town of Swan River met on Tuesday, December 19, 2023 at 7:00 pm in the Town Council Chambers with Mayor Jacobson presiding along with Deputy Mayor Moriaux and Councillors Bobick, Boychuk, Medwid, Powell, and Whyte. <\/p>\n
Absent with Permission:<\/p>\n
Also Present:
\nCAO D. Poole, CFO T. Gnida, Public Works Dir. Harvey, Rec Dir. E. Clouson, Youth Councillor Campama.<\/p>\n
Delegation Attendees: <\/p>\n
Media: Jeremy Bergen, Star and Times <\/p>\n
1. \tCall meeting to order<\/p>\n
Mayor Jacobson called the meeting to order at 7:00 pm.<\/p>\n
2. \tAdoption of the Agenda<\/p>\n
Resolution No: 2023-0509
\nMoved By: David Moriaux
\nSeconded By: Tracy Boychuk
\nRESOLVED that the amended agenda for the December 19, 2023 regular meeting of Council be adopted.
\nCarried<\/p>\n
3. \tConfirmation of the minutes<\/p>\n
Resolution No: 2023-0510
\nMoved By: Don Bobick
\nSeconded By: Tanya Powell
\nRESOLVED the minutes of the December 5, 2023 regular council meeting be approved.
\nCarried<\/p>\n
4. \tReception of Delegations and Hearings<\/p>\n
5. \tReception of Petitions<\/p>\n
Councillor Medwid arrived in meeting at 7:03pm<\/p>\n
6. \tCommunications<\/p>\n
Moved By: Tanya Powell
\nSeconded By: Tracy Boychuk
\nCarried<\/p>\n
6.1\tTo receive SV Veterinary Services District 2024 Budget<\/p>\n
Resolution No: 2023-0511
\nMoved By: Tanya Powell
\nSeconded By: Don Bobick
\nRESOLVED that the Swan Valley Veterinary Services District Budget for 2024 be received.
\nCarried<\/p>\n
6.2\tTo receive letter from Minister Bushie<\/p>\n
Resolution No: 2023-0512
\nMoved By: Duane Whyte
\nSeconded By: Corinna Medwid
\nRESOLVED that the letter from the Honourable Ian Bushie, Minister of Municipal and Northern Relations, dated December 6, 2023 regarding Mobility Disadvantaged Transportation Program – 2023 Interim Operating Grant be received.
\nCarried<\/p>\n
6.3\tEcoStrat – Letter of Relationship<\/p>\n
Resolution No: 2023-0513
\nMoved By: Tanya Powell
\nSeconded By: Tracy Boychuk
\nRESOLVED that the Letter of Relationship from Ecostrat with regards to the Establishing Biomass Supply Chains project be acknowledged and received.
\nCarried<\/p>\n
6.4\tTo receive building permit applications<\/p>\n
Resolution No: 2023-0514
\nMoved By: Tracy Boychuk
\nSeconded By: Tanya Powell
\nRESOLVED that Building and Demolition Permits 67\/23 through 69\/23 with a total estimated value of $1,205,000 be received.
\nCarried<\/p>\n
6.5\tNWRIS – Request for a Letter of Support<\/p>\n
Resolution No: 2023-0515
\nMoved By: Tracy Boychuk
\nSeconded By: Duane Whyte
\nRESOLVED that the request for a Letter of Support from North West Regional Immigrant Services Inc. be received.
\nCarried<\/p>\n
6.6\tSwan River & District Community Resource Council Inc. – Letter regarding Snow Clearing<\/p>\n
Resolution No: 2023-0516
\nMoved By: Duane Whyte
\nSeconded By: Tracy Boychuk
\nRESOLVED that the letter from Swan River & District Community Resource Council Inc. be received.
\nCarried<\/p>\n
7. \tReports<\/p>\n
7.1\tDirector of Public Works Report<\/p>\n
Resolution No: 2023-0517
\nMoved By: Tanya Powell
\nSeconded By: Tracy Boychuk
\nRESOLVED the Director of Public Works report be received.
\nCarried<\/p>\n
7.2\tRecreation – Report<\/p>\n
Resolution No: 2023-0518
\nMoved By: Tracy Boychuk
\nSeconded By: Duane Whyte
\nRESOLVED that the report for Recreation be received.
\nCarried<\/p>\n
7.3\tOther Reports<\/p>\n
7.4\tCouncil and CAO Reports<\/p>\n
8. \tNew Business<\/p>\n
8.1\tAppointment of Youth Council Member<\/p>\n
Resolution No: 2023-0519
\nMoved By: Tanya Powell
\nSeconded By: Don Bobick
\nRESOLVED that Dominga Campama be appointed as Youth Council Member for the Town of Swan River, as described in the Organizational By-Law.
\nCarried<\/p>\n
8.2\tCouncil Meeting Video Contract<\/p>\n
Resolution No: 2023-0520
\nMoved By: Duane Whyte
\nSeconded By: Corinna Medwid
\nRESOLVED the Chief Administrative Officer accept and sign the contract for Town of Swan River meeting video services for the 2024 year from Mountain Dweller Media.
\nCarried<\/p>\n
8.3\tMunicipal Office Cleaning Contract<\/p>\n
Resolution No: 2023-0521
\nMoved By: Corinna Medwid
\nSeconded By: David Moriaux
\nRESOLVED the Chief Administrative Office sign the Municipal Cleaning Contract with Moonlight Cleaners as per schedule A.
\nCarried<\/p>\n
8.4\tIndemnity Policy<\/p>\n
Resolution No: 2023-0522
\nMoved By: Duane Whyte
\nSeconded By: Corinna Medwid
\nRESOLVED that the policy regulating the submission and administration of indemnity forms for council be approved.
\nCarried<\/p>\n
8.5\tProceed with New Arena Project Preparations<\/p>\n
Resolution No: 2023-0523
\nMoved By: David Moriaux
\nSeconded By: Duane Whyte
\nRESOLVED administration proceed with preparations to advertise for a Design Project Manager for the New Arena Project.
\nCarried<\/p>\n
9. \tUnfinished Business<\/p>\n
10. \tAccounts<\/p>\n
10.1\tTo approve accounts<\/p>\n
Resolution No: 2023-0524
\nMoved By: Don Bobick
\nSeconded By: Tracy Boychuk
\nRESOLVED the accounts as follows be hereby approved for payment:
\n1. General Account Cheques No. 31033 to No. 31092 totaling $132,131.44 as listed on Schedule A.
\n2. Payroll Account Cheques No. 5393 to No. 5396 totaling $123,469.90 as listed on Schedule B.
\n3. Payroll Account Cheques No. 5397 to No. 5399 totaling $16,606.64 as listed on Schedule C.
\n3. Direct Deposit Payments totaling $29,344.66 as listed on Schedule D.
\nCarried<\/p>\n
10.2\tTo add unpaid accounts to taxes<\/p>\n
Resolution No: 2023-0525
\nMoved By: Tracy Boychuk
\nSeconded By: Corinna Medwid
\nWHEREAS the Town of Swan River used municipal equipment, materials and labour to carry out private works on private property under The Municipal Act clause 250(2)(e), and set the fees and charges for the works under clause 252(1)(a) of The Act;
\nAND WHEREAS sufficient time has been allowed for payment of such outstanding amounts as listed on the attached Schedule “A” totaling $2.393.69;
\nTHEREFORE BE IT RESOLVED THAT each of the unpaid amounts listed on Schedule “A” be added to the corresponding property tax roll and collected in that manner under subsection 252(2) of The Act;
\nBE IT FURTHER RESOLVED THAT notice be sent to each property owner detailing the amounts being added to the taxes and advising that interest will accrue on said amounts in the same manner as for unpaid property taxes effective January 1st, 2024.
\nCarried<\/p>\n
10.3\tTo adopt the 2024 Interim Operating Budget<\/p>\n
Resolution No: 2023-0526
\nMoved By: Corinna Medwid
\nSeconded By: David Moriaux
\nWHEREAS Section 163 of The Municipal Act provides that \u201cA Council may adopt an interim operating budget to have effect only until the Council adopts the operating budget for the fiscal year\u201d;
\nNOW THEREFORE BE IT RESOLVED that the following interim operating budget be adopted for the year 2024:
\nGeneral Operating Requirements:
\nGeneral Government Services\t$800,000
\nProtective Services\t$1,800,000
\nTransportation Services\t$1,000,000
\nEnvironmental Health Services\t$1,000,000
\nPublic Health & Welfare Services\t$150,000
\nRegional Planning & Development\t$40,000
\nResource Conservation & Industrial Development\t$50,000
\nRecreation & Cultural Services\t$1,000,000
\nWater & Sewer Services\t$1,300,000
\nCarried<\/p>\n
10.4\tTo transfer to Water and Sewer Reserve<\/p>\n
Resolution No: 2023-0527
\nMoved By: Tracy Boychuk
\nSeconded By: Corinna Medwid
\nWHEREAS the 2023 Financial Plan for the Utility Operating Fund included $98,565.00 Transfer to Utility Reserve;
\nBE IT HEREBY RESOLVED that the lesser of $98,565.00, or the Utility Operating Fund Net Operating Surplus for the 2023 fiscal year, be transferred from the Utility Operating Fund to the Water and Sewer Reserve Fund once the 2023 fiscal yearend has been completed.
\nCarried<\/p>\n
10.5\tTo transfer to Tax Stabilization Reserve<\/p>\n
Resolution No: 2023-0528
\nMoved By: David Moriaux
\nSeconded By: Tanya Powell
\nWHEREAS the Town deems it advisable to use any surplus in the General Operating Fund to stabilize property tax increases in future years;
\nBE IT RESOLVED that an amount equal to the General Operating Fund surplus for the 2023 fiscal year be transferred to the Tax Stabilization Reserve once the 2023 fiscal yearend has been completed.
\nCarried<\/p>\n
11. \tBy-Laws<\/p>\n
11.1\tSecond Reading – Bylaw 6\/2023 – Maintain and Regulate Property<\/p>\n
Resolution No: 2023-0529
\nMoved By: David Moriaux
\nSeconded By: Don Bobick
\nRESOLVED that By-Law No. 6\/2023 being a By-Law of the Town of Swan River to maintain property and to regulate nuisances, derelict, abandoned and unsightly property be read a second time.
\nCarried<\/p>\n
12. \tNotice of Motion<\/p>\n
13. \tIn Camera<\/p>\n
RESOLVED that, pursuant to Section 152(3) of the Municipal Act, Council go into Committee and close the meeting to the public.<\/p>\n
14. \tOut of Camera<\/p>\n
RESOLVED that pursuant to Sections 152(4) of the Municipal Act this meeting be reopened to the public.<\/p>\n
15. \tItems Arising out of Camera<\/p>\n
16. \tMember Privilege<\/p>\n
17. \tAdjournment<\/p>\n
Resolution No: 2023-0530
\nMoved By: Corinna Medwid
\nSeconded By: Tanya Powell
\nRESOLVED that this regular meeting of Council now adjourn at 8:13pm.
\nCarried<\/p>\n","protected":false},"excerpt":{"rendered":"
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