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The Council of the Town of Swan River met on Tuesday, June 20, 2023 at 7:30 pm in the Town Council Chambers with Mayor Jacobson presiding along with Deputy Mayor Moriaux, and Councillors Boychuk, Powell, Bobick, Medwid, and Whyte. <\/p>\nThe Council of the Town of Swan River met on Tuesday, June 20, 2023 at 7:30 pm in the Town Council Chambers with Mayor Jacobson presiding along with Deputy Mayor Moriaux, and Councillors Boychuk, Powell, Bobick, Medwid, and Whyte. <\/p>\n
Absent with Permission: Councillor Whyte left the meeting at 8:00 pm.<\/p>\n
Also Present:
\nCAO D. Poole, CFO T. Gnida, Public Works Dir D. Harvey, Fire Chief D. Fedorchuk.<\/p>\n
Delegation Attendees: <\/p>\n
Media: Jeremy Bergen, Star and Times <\/p>\n
1. \tCall meeting to order<\/p>\n
Mayor Jacobson called the meeting to order at 7:30 pm.<\/p>\n
2. \tAdoption of the Agenda<\/p>\n
Resolution No: 2023-0270
\nMoved By: Corinna Medwid
\nSeconded By: Tanya Powell
\nRESOLVED that the agenda for the June 20, 2023 regular meeting of Council be adopted.
\nCarried<\/p>\n
3. \tConfirmation of the minutes<\/p>\n
Resolution No: 2023-0271
\nMoved By: Tracy Boychuk
\nSeconded By: Tanya Powell
\nRESOLVED the minutes of the June 6, 2023 regular council meeting be approved.
\nCarried<\/p>\n
4. \tReception of Delegations and Hearings<\/p>\n
4.1\tTerence Gnida, CFO and Bruce Hardie, CPA re 2022 draft Canada community building fund annual expenditure report<\/p>\n
5. \tReception of Petitions<\/p>\n
6. \tCommunications<\/p>\n
6.1\tAudit engagement letter<\/p>\n
Resolution No: 2023-0272
\nMoved By: Corinna Medwid
\nSeconded By: Tracy Boychuk
\nRESOLVED that the 2022 audit engagement letter dated June 6, 2023 from PKHC Chartered Professional Accountants be received.
\nCarried<\/p>\n
6.2\tAudit planning letter<\/p>\n
Resolution No: 2023-0273
\nMoved By: Corinna Medwid
\nSeconded By: Tanya Powell
\nRESOLVED that the 2022 audit planning letter dated June 6, 2023 from PKHC Chartered Professional Accountants be received.
\nCarried<\/p>\n
7. \tReports of Committees<\/p>\n
7.1\tDirector of Public Works Report<\/p>\n
Resolution No: 2023-0274
\nMoved By: David Moriaux
\nSeconded By: Tracy Boychuk
\nRESOLVED the Director of Public Works report be received.
\nCarried<\/p>\n
7.2\tProtective Services Report – 2023 May<\/p>\n
Resolution No: 2023-0275
\nMoved By: Corinna Medwid
\nSeconded By: Duane Whyte
\nRESOLVED that the Protective Services for May 2023 report be received.
\nCarried<\/p>\n
7.3\tOther Reports<\/p>\n
7.4\tCouncil and CAO Reports<\/p>\n
8. \tNew Business<\/p>\n
8.1\tCommittee Appointments<\/p>\n
Resolution No: 2023-0276
\nMoved By: Corinna Medwid
\nSeconded By: Tanya Powell
\nResolved that Mayor Lance Jacobson, Councillors Don Bobick, Tracy Boychuk, Corrina Medwid, and CAO Derek Poole be appointed to the Arena Contribution Agreement Committee.
\nCarried<\/p>\n
8.2\tAbuse and Molestation Policy<\/p>\n
Resolution No: 2023-0277
\nMoved By: Corinna Medwid
\nSeconded By: Don Bobick
\nRESOLVED that the amended Town of Swan River Abuse and Molestation Policy be approved.
\nCarried<\/p>\n
8.3\tDesignated Representative – Abuse & Molestation Policy<\/p>\n
Resolution No: 2023-0278
\nMoved By: Corinna Medwid
\nSeconded By: Tracy Boychuk
\nRESOLVED that the Chief Administrative Officer be designated as the representative to receive reports of abuse and molestation in accordance with the Town of Swan River Abuse and Molestation Policy.
\nCarried<\/p>\n
8.4\tDemolition of 124 5th Ave South<\/p>\n
Resolution No: 2023-0279
\nMoved By: Corinna Medwid
\nSeconded By: David Moriaux
\nResolved that Halverson Hauling be awarded the contract for the demolition of the property at 124 5th Avenue South, roll #026000.000 known as Conrad Apartments and that costs shall not exceed the bid price of $70,000.00.
\nCarried<\/p>\n
8.5\tTo receive SV Planning District 2022 financial statements<\/p>\n
Resolution No: 2023-0280
\nMoved By: Corinna Medwid
\nSeconded By: Tracy Boychuk
\nRESOLVED that the Swan Valley Planning District audited Financial Statements for the Year Ended December 31, 2022 be received.
\nCarried<\/p>\n
8.6\tNorthwest Roundup & Exhibition – Significant Community Event<\/p>\n
Resolution No: 2023-0281
\nMoved By: Don Bobick
\nSeconded By: Tracy Boychuk
\nRESOLVED that the Northwest Roundup & Exhibition being held July 27-30, 2023 in the Town of Swan River be declared a Significant Community Event.
\nCarried<\/p>\n
8.7\tTo receive North-West Regional Library 2022 financial statements<\/p>\n
Resolution No: 2023-0282
\nMoved By: Corinna Medwid
\nSeconded By: Tracy Boychuk
\nRESOLVED that the North-West Regional Library audited financial statements for the year ended December 31, 2022 be received.
\nCarried<\/p>\n
8.8\tTo approve payment of the 2023 North-West Regional Library levy<\/p>\n
Resolution No: 2023-0283
\nMoved By: Corinna Medwid
\nSeconded By: Tanya Powell
\nWHEREAS the Town of Swan River 2023 Financial Plan included a contribution to the North-West Regional Library in the amount of $98,142.30 as was included in the budget attached to an email dated April 10, 2023;
\nTHEREFORE BE IT RESOLVED the amount of $98,142.30, less advances in funding already paid totaling $20,000.00, be paid to the North-West Regional Library as the Town of Swan River’s contribution for the 2023 fiscal year.
\nCarried<\/p>\n
8.9\tApprove EMO Portal Access Agreement<\/p>\n
Resolution No: 2023-0284
\nMoved By: Corinna Medwid
\nSeconded By: David Moriaux
\nRESOLVED the Chief Administrative Officer sign the access agreement between the Town of Swan River and the Province of Manitoba in order to share information to support situational awareness, emergency preparedness, response, decision-making, and analysis.
\nCarried<\/p>\n
9. \tUnfinished Business<\/p>\n
9.1\tCrime Prevention Reserve<\/p>\n
Moved By: Corinna Medwid
\nSeconded By: Don Bobick
\nRESOLVED the Town of Swan River support and fund the Swan Valley Chamber of Commerce Community Safety Watch Program as per the attached proposal.
\nDefeated<\/p>\n
10. \tAccounts<\/p>\n
10.1\tTo approve accounts<\/p>\n
Resolution No: 2023-0285
\nMoved By: Corinna Medwid
\nSeconded By: Tracy Boychuk
\nRESOLVED the accounts as follows be hereby approved for payment:
\n1. General Account Cheques No. 30385 to No. 30431 totaling $200,423.65 as listed on Schedule A.
\n2. Payroll Account Cheques No. 5324 to No. 5328 totaling $122,155.46 as listed on Schedule B.
\n3. Direct Deposit Payments totaling $16,891.93 as listed on Schedule C.
\nCarried<\/p>\n
10.2\tTo approve 2022 draft Canada Community Building Fund Annual Expenditure Report<\/p>\n
Resolution No: 2023-0286
\nMoved By: Corinna Medwid
\nSeconded By: Tanya Powell
\nRESOLVED that the draft audited Canada Community Building Fund Annual Expenditure Report for the Year Ended December 31st, 2022 be approved and the Independent Auditor’s Report thereon be received.
\nCarried<\/p>\n
10.3\tTo add unpaid utility accounts to taxes<\/p>\n
Resolution No: 2023-0287
\nMoved By: Tracy Boychuk
\nSeconded By: Corinna Medwid
\nRESOLVED THAT the following unpaid utility accounts be added to the corresponding property tax rolls and notice be sent to each property owner detailing the amount being added to the taxes and advising that interest will accrue on said amount in the same manner as for unpaid property taxes effective July 1st, 2023:
\nUtility Account\tAmount\tTax Roll Number
\n20940000.15\t$61.71\t0109000.000
\n21810000.03\t$98.87\t0121600.000
\n23970000.01\t$457.90\t0253000.000
\n33720020.02\t$561.03\t0141500.000
\nTotal\t$1,179.51
\nCarried<\/p>\n
10.4\tTo use Fire Truck Replacement Reserve for additional firefighting equipment<\/p>\n
Resolution No: 2023-0288
\nMoved By: Corinna Medwid
\nSeconded By: David Moriaux
\nWHEREAS Town of Swan River By-Law 19\/2022 provided for the expenditure and borrowing of funds for the replacement of Swan River Fire Department Pumper 1 with all required equipment as a local improvement;
\nAND WHEREAS Town Council resolved at its meeting held February 21st, 2023 that “the Town of Swan River purchase a 2024 Acres VORTEX series Pumper Emergency Vehicle on a Freightliner M2-106 series chassis Fire Truck, including required equipment along with optional equipment as per Schedule A, from Acres Industries Inc. for the amount of $807,778.18 plus applicable taxes,” of which $72,649.02 plus applicable taxes was for needed firefighting equipment;
\nAND WHEREAS Town Council wishes to use funds from the Fire Truck Replacement Reserve to purchase the needed firefighting equipment and the Reserve has sufficient balance for such;
\nTHEREFORE BE IT RESOLVED that $72,649.02 plus applicable taxes be transferred from the Fire Truck Replacement Reserve Fund to the General Operating Fund once the firefighting equipment has been purchased.
\nCarried<\/p>\n
10.5\tTo adopt the May 2023 financial statements<\/p>\n
Resolution No: 2023-0289
\nMoved By: Corinna Medwid
\nSeconded By: David Moriaux
\nRESOLVED the Financial Statements for the Five Months Ending May 31st, 2023 be adopted as received.
\nCarried<\/p>\n
10.6\tTo approve assessment alterations<\/p>\n
Resolution No: 2023-0290
\nMoved By: Corinna Medwid
\nSeconded By: Tanya Powell
\nWHEREAS Section 326 of The Municipal Act provides that a municipality may impose supplementary taxes, and Subsections 300(6) and 300(6.1) provide that a municipality may cancel or reduce taxes, upon receipt of assessment alterations from Manitoba Assessment Services;
\nTHEREFORE BE IT RESOLVED that the assessment alterations made by Manitoba Assessment Services on January 23, March 3, April 21, May 15 and June 12, 2023 be made to the 2023 Property and Business Tax Rolls, with the resulting increases totaling $44,650.07 and the resulting reductions totaling $5,332.72.
\nCarried<\/p>\n
10.7\tTo approve contribution to medical recruitment and retention fund<\/p>\n
Resolution No: 2023-0291
\nMoved By: David Moriaux
\nSeconded By: Tracy Boychuk
\nRESOLVED that the 2023 annual contribution to the Swan Valley Health Facilities Foundation Inc. for the Fund for the Recruitment and Retention of Medical Professionals, calculated at $16.00 per capita and amounting to $64,784.00, be approved for payment.
\nCarried<\/p>\n
10.8\tTo approve annual grant to Association for Community Living<\/p>\n
Moved By: Tracy Boychuk
\nSeconded By: Don Bobick
\nRESOLVED that the annual grant of $1,000.00 to the Swan Valley Association for Community Living, included in the 2023 Financial Plan, be approved for payment.
\nDefeated<\/p>\n
10.9\tTo approve annual grant to SV Historical Museum<\/p>\n
Moved By: Corinna Medwid
\nSeconded By: Tanya Powell
\nRESOLVED that the annual grant of $4,000.00 to the Swan Valley Historical Museum, included in the 2023 Financial Plan, be approved for payment.
\nTabled<\/p>\n
11. \tBy-Laws<\/p>\n
11.1\tSecond Reading – By-Law 5\/2023 – Procedure Bylaw<\/p>\n
Resolution No: 2023-0292
\nMoved By: Corinna Medwid
\nSeconded By: Don Bobick
\nRESOLVED that By-Law No. 5\/2023 being a By-Law of the Town of Swan River to describe the Town of Swan River council procedures be read a second time.
\nCarried<\/p>\n
11.2\tThird Reading – By-Law 5\/2023 – Procedure Bylaw Amendment<\/p>\n
Resolution No: 2023-0293
\nMoved By: Corinna Medwid
\nSeconded By: Don Bobick
\nRESOLVED that By-Law No. 5\/2023 being a By-Law of the Town of Swan River to set the Town of Swan River council procedures be read a third time and passed.<\/p>\n
Don Bobick – yes
\nTracy Boychuk – yes
\nLance Jacobson – yes
\nCorinna Medwid – yes
\nDavid Moriaux – yes
\nTanya Powell -yes
\nDuane Whyte – absent
\nCarried<\/p>\n
12. \tNotice of Motion
\n\u201cI Councillor Corinna Medwid give notice of my intention to reconsider at the July 4th, 2023 Regular Meeting the resolution: RESOLVED that the annual grant of $1,000.00 to the Swan Valley Association for Community Living, included in the 2023 Financial Plan, be approved for payment.\u201d<\/p>\n
13. \tIn Camera<\/p>\n
Moved By: Corinna Medwid
\nSeconded By: Tracy Boychuk
\nRESOLVED that, pursuant to Section 152(3) of the Municipal Act, Council go into Committee and close the meeting to the public.
\n-Birchwood Cemetery
\nCarried<\/p>\n
14. \tOut of Camera<\/p>\n
Moved By: Corinna Medwid
\nSeconded By: Tracy Boychuk
\nRESOLVED that pursuant to Sections 152(4) of the Municipal Act this meeting be reopened to the public.
\nCarried<\/p>\n
15. \tItems Arising out of Camera<\/p>\n
16. \tAdjournment<\/p>\n
Moved By: Don Bobick
\nSeconded By: Corinna Medwid
\nRESOLVED that this regular meeting of Council now adjourn at 9:25 pm.
\nCarried<\/p>\n","protected":false},"excerpt":{"rendered":"
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