![\"\"](\"https:\/\/swanriver.valleybiz.ca\/news\/wp-content\/uploads\/2016\/04\/SwanValleyWest.gif\" "\\"SwanValleyWest\\"")
Regular Meeting of the Council of the Municipality of Swan Valley West, held in the Council Chambers at 216 Main Street West, Swan River, Manitoba this 29th day of November, 2016 at 7:12 p.m.
\n<\/br>
\nPresent:
\nReeve;\t\t\tVerne Scouten
\nCouncillors;\t\tCarrie Blosha, Brian Burick, Glen Foster, David Minish
\nTerry Neely, Stan Potten
\nCAO; \t\t\tCarolyn Gordon<\/p>\n
Delegations;
\n7:00 pm Public Hearing re: Conditional Use Application \u2013 PT. SW \u00bc 33-36-27W
\n7:15 pm Public Hearing re: Conditional Use Application \u2013 PT. SW \u00bc 6-37-28W
\n8:00 pm Re-Convene Board of Revision re: 2017 Assessment Roll<\/p>\n
Additions to the Agenda:
\n5.15\tEmployee Request re: Unused Banked Time (resolution)
\n5.16\tBereavement \u2013 Donation in Lieu of Flowers (resolution)
\n9.3\tContract Agreement \u2013 Further to July 18th, 2016 Council Decision (resolution)<\/p>\n
1.\tSTAN POTTEN
\n\tCARRIE BLOSHA
\nRESOLVED that the Agenda for the Regular Meeting of Council for the Municipality of Swan Valley West held this 29th, day of November, 2016 shall be adopted as amended.
\nCarried:<\/p>\n
2.\tTERRY NEELY
\n\tDAVID MINISH
\nRESOLVED that the Minutes for the Regular Meetings of the Council for the Municipality of Swan Valley West held on November 8th, 2016 and the Public Hearing held on November 8th, 2016 shall be adopted as circulated.
\nCarried: <\/p>\n
3.\tGLEN FOSTER
\n\tSTAN POTTEN
\nWHEREAS an application was submitted to the Municipality for a Conditional Use \tPermit on the Part of the SW \u00bc of Section 33-36-27wpm to provide for the operation \tof a heavy duty repair business in an \u2018AG\u2019 Agricultural General Zone, under the Rural \tMunicipality of Swan River Zoning By-Law #2383-04, and;
\nWHEREAS such business is classified as a \u2018Conditional Use\u2019 on Table 4-1 of the above \tnoted By-Law and notice of the Public Hearing was posted and delivered to adjacent \tlandowners as required under The Planning Act, and;
\nWHEREAS no objections have been received;
\nNOW THEREFORE BE IT RESOLVED that Council for the Municipality of Swan Valley \tWest does hereby approve said application, subject to any conditions that may be set \tout in the \u2018Conditional Use Approval\u2019 document, a copy of which is attached hereto, \tand;
\nBE IT FURTHER RESOLVED that the CAO shall be authorized to sign the \taforementioned \u2018Conditional Use Approval\u2019 on behalf of the Municipality.
\nCarried:<\/p>\n
4.\tTERRY NEELY
\n\tCARRIE BLOSHA
\nRESOLVED that we do hereby approve the 2016 Christmas Ad to be published in the Star & Times and on ValleyBiz as per the sample circulated to council.
\nCarried: <\/p>\n
5.\tGLEN FOSTER
\n\tTERRY NEELY
\nRESOLVED that Agenda Item No. 5.3 regarding drainage applications shall be tabled to \tthe December 13, 2016 Council Meeting to allow for further discussion with the \tProvince.
\nCarried:<\/p>\n
6.\tSTAN POTTEN
\n\tTERRY NEELY
\nWHEREAS the Council for the Municipality of Swan Valley West has deems it important to support and promote economic development in the Swan River Valley;
\nTHEREFORE BE IT RESOLVED that we do hereby agree to commit to a one year membership in Swan Valley RISE for the 2017 Fiscal Year, and;
\nBE IT FURTHER RESOLVED that the 2017 Levy of $24,530.00 shall be paid in January, 2017.
\nCarried:\t<\/p>\n
7.\tDAVID MINISH
\n\tTERRY NEELY
\nRESOLVED that this Regular Meeting of the council for the Municipality of Swan Valley West shall now adjourn at 7:34 p.m. for the Public Hearing regarding the Conditional Use Application on Part of the SW \u00bc of Section 6-37-28wpm, and;
\nBE IT FURTHER RESOLVED that we shall reconvene immediately following the adjournment of said Public Hearing.
\nCarried:<\/p>\n
8.\tGLEN FOSTER
\n\tSTAN POTTEN
\nRESOLVED that the Council for the Municipality of Swan Valley West shall now reconvene their Regular Meeting at 7:41 p.m.
\nCarried:<\/p>\n
9.\tTERRY NEELY
\n\tDAVID MINISH
\nWHEREAS an application was submitted to the Municipality for a Conditional Use \tPermit on the Part of the SW \u00bc of Section 6-37-28wpm to provide for the operation \tof a vehicle repair business in an \u2018AG\u2019 Agricultural General Zone, under the Rural \tMunicipality of Swan River Zoning By-Law #2383-04, and;
\nWHEREAS such business is classified as a \u2018Conditional Use\u2019 on Table 4-1 of the above \tnoted By-Law and notice of the Public Hearing was posted and delivered to adjacent \tlandowners as required under The Planning Act, and;
\nWHEREAS no objections have been received;
\nNOW THEREFORE BE IT RESOLVED that Council for the Municipality of Swan Valley \tWest does hereby approve said application, subject to any conditions that may be set \tout in the \u2018Conditional Use Approval\u2019 document, a copy of which is attached hereto, \tand;
\nBE IT FURTHER RESOLVED that the CAO shall be authorized to sign the \taforementioned \u2018Conditional Use Approval\u2019 on behalf of the Municipality.
\nCarried:<\/p>\n
10.\tTERRY NEELY
\n\tGLEN FOSTER
\nRESOLVED that agenda item No.55 regarding the 2016 contribution to the Swan Valley \tHistorical Museum shall be tabled until the delegation on December 13th, 2016 at 7:30 \tp.m.
\nCarried:<\/p>\n
11.\tSTAN POTTEN
\n\tDAVID MINISH
\nWHEREAS the 2017 Canada Summer Games will be held in Winnipeg, Manitoba, and;
\nWHEREAS the Council for the Municipality of Swan Valley West agrees that it will be a great opportunity to promote the Swan Valley and support the local economy;
\nTHEREFORE BE IT RESOLVED that we do hereby agree to commit to a contribution in the amount of $125 toward a Valley-Wide Ad in the Travel Manitoba Guide along with our three neighboring municipalities and the Swan Valley Chamber of Commerce, and Swan Valley RISE.
\nCarried:\t<\/p>\n
12.\tBRIAN BURICK
\n\tCARRIE BLOSHA
\nWHEREAS the engineer from Stantec has recommended approval of Change Order #3 regarding the proposal to pour a base of flowable concrete in order to ensure a firm base for the granular and the completion of the repairs to Site #65-2014;
\nTHEREFORE BE IT RESOLVED that the Council for the Municipality of Swan Valley West does hereby agree to said change order as presented and authorize the CAO to sign said change order on behalf of the municipality.
\nCarried:<\/p>\n
13.\tSTAN POTTEN
\n\tCARRIE BLOSHA
\nWHEREAS the Council for the Municipality of Swan Valley West has reviewed the results of the responses from post office Box holders regarding their preference for the future of the Kenville Post Office;
\nTHEREFORE BE IT RESOLVED that we do hereby agree to submit a letter to Canada Post requesting that they proceed with efforts to retain a Postal Outlet in Kenville similar to what exists today as that is the preference of 91% of the P.O. Box Holders.
\nCarried: <\/p>\n
14.\tBRIAN BURICK
\n\tCARRIE BLOSHA
\nRESOLVED that the Council for the Municipality of Swan Valley West approves the \tattendance of the CAO and the Finance Clerk at the 2017 Financial Workshop to be \theld in Portage la Prairie, MB on January 19th, 2017 and that all applicable expenses \tshall be approved as outlines in the current municipal policies and by-laws.
\nCarried:<\/p>\n
15.\tDAVID MINISH
\n\tSTAN POTTEN
\nRESOLVED that this Meeting shall now adjourn at 8:00 p.m. for the Board of Revision regarding the 2017 Assessment Roll, to reconvene immediately following the Board of Revision.
\nCarried:<\/p>\n
16.\tTERRY NEELY
\n\tDAVID MINISH
\nRESOLVED that we do hereby reconvene the Regular Meeting of Council at 8:20 p.m. upon adjournment of the Board of Revision.
\nCarried:<\/p>\n
17.\tGLEN FOSTER
\n\tSTAN POTTEN
\nRESOLVED that we do hereby approve the application for Municipal Right-of-Way submitted by MTS with regards to the property known as the SW1\/4 of Section 27-36-29wpm, plan No. 9136640 for replacement of the existing cable as planned for July, 2017.
\nCarried:\t<\/p>\n
**Council member Glen Foster withdrew from the meeting at 8:26 p.m.**<\/p>\n
**With reference to November 29th, 2016 Agenda, Item # 5.11, Resolution #18 \tregarding Gravel Tenders for Crushing & Hauling in 2017, Glen Foster a member of council disclosed a personal interest in the matter before council.**<\/p>\n
**Council Member Glen Foster returned to the meeting at 8:38 p.m. to discuss Gravel Hauling.**<\/p>\n
**Council member Glen Foster withdrew from the meeting at 8:58 p.m. during the reading of the resolution**<\/p>\n
18.\tDAVID MINISH
\n\tTERRY NEELY
\nRESOLVED that the Council for the Municipality of Swan Valley West does hereby \tagree to advertise the 2017 Gravel Crushing Tender and the 2017 Gravel Hauling \tTender as circulated and shall set a deadline of Noon on December 30th, 2016 for the submission of tenders, with the successful contracts to be awarded at the
\nJanuary 10th, 2017 Regular Meeting of Council.
\nCarried:<\/p>\n
**Council Member Glen Foster returned to the meeting at 9:00 p.m. after the voting on Resolution No.18.**<\/p>\n
19.\tSTAN POTTEN
\n\tBRIAN BURICK
\nWHEREAS the Municipality of Swan Valley West wishes to apply for two (2) summer \tlabourers to work primarily in the Urban Area and one (1) summer labourer to work \tprimarily in the Rural Area;
\nTHEREFORE BE IT RESOLVED that the Council does hereby agree to the submission of \tan application for a total of three (3) positions under the Green Team Program for the \t2017 summer season.
\nCarried:<\/p>\n
20.\tGLEN FOSTER
\n\tDAVID MINISH
\nWHEREAS the Council for the Municipality of Swan Valley West has reviewed By-Law No.0011-15 regarding the remuneration of Members of Council and feel that more time is required for consideration of proposed changes to said by-law;
\nTHEREFORE BE IT RESOLVED that we do hereby agree to table any changes for further discussion at the second meeting in December, 2016 Regular Meeting of Council.
\nCarried:<\/p>\n
21.\tDAVID MINISH
\n\tSTAN POTTEN
\nRESOLVED that, regarding the Property known as Roll #22400.000, the Council for the \tMunicipality of Swan Valley West does hereby agree to accept the 2017 Assessment \ton the property and shall set a meeting with the landowner to discuss the survey and \tpurchase of the lands included in the area taken by the existing road situated within \tthe boundaries of the property in question.
\nCarried:<\/p>\n
22.\tSTAN POTTEN
\n\tCARRIE BLOSHA
\nRESOLVED that, the Council for the Municipality of Swan Valley West does hereby \tapprove the request for carry-over of unused banked time dated November 28th, \t2016.
\nCarried:<\/p>\n
23.\tGLEN FOSTER
\n\tTERRY NEELY
\nRESOLVED that, the Council for the Municipality of Swan Valley West does hereby \tagree to send a donation in the amount of $50.00 to Alzheimer Society of Manitoba in \tmemory of Earl Fullerton in recognition of his past contributions to the Rural \tMunicipality of Swan River.
\nCarried:<\/p>\n
24.\tBRIAN BURICK
\n\tCARRIE BLOSHA
\nWHEREAS it has been determined that an excess amount of $33,616.94 was \twithdrawn from the Federal Gas Tax Reserve, resulting in Federal funding of more \tthan 50% of the total project costs for the Potten Drive Paving Project;
\nTHEREFORE BE IT RESOLVED that, the Council does hereby agree to Table the decision \tregarding repayment of $33,616.94 to the Federal Gas Tax Reserve until year end \t2016.
\nCarried:<\/p>\n
25.\tCARRIE BLOSHA
\n\tGLEN FOSTER
\nRESOLVED that the Council for the Municipality of Swan Valley West does hereby \tagree to transfer $2200.00, which represents the proceeds from the sale of two \tproperties in the Benito LUD, from the Municipality\u2019s General Chequing Account to \tthe Urban General Reserve for the future use.
\nCarried:<\/p>\n
26.\tTERRY NEELY
\n\tBRIAN BURICK
\nRESOLVED that the Council for the Municipality of Swan Valley West does hereby \tagree to reserve the duplicated transfer of $4330.67, and shall return said funds to \tthe Urban Machinery Reserve from the General Chequing Account.
\nCarried:<\/p>\n
27.\tBRIAN BURICK
\n\tSTAN POTTEN
\nRESOLVED that the Council for the Municipality of Swan Valley West does hereby \treceive the Bank Reconciliation for the period ending October 31st, 2016 and the \tFinancial Statement of the period ending November 29th, 2016 as presented.
\nCarried:<\/p>\n
28.\tSTAN POTTEN
\n\tGLEN FOSTER
\nRESOLVED that the Council for the Municipality of Swan Valley West does hereby \tapproved the following payments:
\nGeneral Cheques #12891 to #12936 in the amount of \t $98,706.30
\nGeneral Cheque #12937 in the amount of \t\t $22.02
\nPayroll Cheques #1116 to #1135 in the amount of \t $28,357.01
\nPayroll Cheques #1136 to #1148 in the amount of \t $19,372.61
\nGrand Total of \t\t\t\t\t\t$146,457.94
\nCarried:<\/p>\n
29.\tGLEN FOSTER
\n\tCARRIE BLOSHA
\nRESOLVED that we do hereby authorize the Superintendent of Public Works to obtain \tquotes from at least three sources for the repairs and maintenance required to the \tBenito Satellite Office as a result of the June, 2016 hail damage in accordance with the \treport received from the insurance adjusters dated November 16th, 2016.
\nCarried:<\/p>\n
30.\tSTAN POTTEN
\n\tBRIAN BURICK
\nWHEREAS the members of the Council for the Municipality of Swan Valley West have \treviewed the following shared \/ purchased service agreements with the Town of Swan \tRiver;
\n\t– Landfill
\n\t– Fire Protection
\n\t– Cemetery & Recreation
\nAND WHEREAS they approve the terms and conditions set out in the above noted \tagreements;
\nTHEREFORE BE IT RESOLVED that we do hereby agree to accept the aforementioned \tagreements as presented and do hereby authorize the Reeve and CAO to sign said \tagreements on behalf of the municipality, and;
\nBE IT FURTHER RESOLVED that a date and time shall be set aside for a public signing of \tthe above agreements by representative from both municipalities as can be mutually \tagreed.
\n**Councillor Minish called for a recorded vote**
\nScouten\tYES
\nBurick\tYES
\nFoster\tYES
\nPotten\t\tYES
\nMinish\tYES
\nBlosha\t\tYES
\nNeely\tYES
\nCarried:<\/p>\n
31.\tBRIAN BURICK
\n\tCARRIE BLOSHA
\nWHEREAS the members of the Council for the Municipality of Swan Valley West Have \treviewed the proposed budget for the Northwest Regional Library for the 2017 Fiscal \tYear;
\nTHEREFORE BE IT RESOLVED that we do hereby agree to approve the aforementioned \tbudget and shall provide written notice of said approval to the Northwest Regional \tLibrary Board.
\nCarried:<\/p>\n
32.\tTERRY NEELY
\n\tSTAN POTTEN
\nWHEREAS the Council provided authorization to the Superintendent of Public Works \tand the CAO to proceed with the search for one or more certified utility operators to \tfill in as required to ensure compliance with Provincial Regulations regarding the \toperation of the Benito Utility, and;
\nWHEREAS a suitable operator was contacted and expressed an interest in providing \tcontract services to the municipality and agreed to make himself available when \trequired;
\nTHEREFORE BE IT RESOLVED that we do hereby approve the appointment of Stanley \tGiles as an independent contractor and shall provide payment of said services as \toutlined in the Terms and Conditions of the agreement dated this 29th day of \tNovember, 2016 and;
\nBE IT FURTHER RESOLVED that the Reeve and CAO shall be authorized to sign said \tagreement on behalf of the municipality.
\nCarried:<\/p>\n
33.\tCARRIE BLOSHA
\n\tBRIAN BURICK
\nRESOLVED that, we do hereby accept the following verbal reports regarding Council \tCommittees and Communications;
\nC. Blosha; \tAGM \u2013 Benito Rec. Centre
\nD. Minish; \tAMM Convention \u2013 Ministerial Meetings
\nB. Burick; \tAMM Convention \u2013 Ministerial Meetings and Sessions, New Manager for Swan Lake Watershed C.D.
\nT. Neely; \tMinitonas \u2013 Bowsman Shared Services
\nG. Foster; \tSLWCD Sub-District Meetings
\nV. Scouten; \tAMM Convention \u2013 Fire Workshop – Ministerial Meetings
\nCarried:<\/p>\n
34:\tTERRY NEELY
\n\tDAVID MINISH
\nRESOLVED that, in accordance with Clause 8.5 of By-Law No. 0002-15, the Council \tshall the curfew by up to one-half hour in order to complete discussions regarding In-\tCamera Discussions and the decision on legal matters.
\nCarried:<\/p>\n
35:\tSTAN POTTEN
\n\tTERRY NEELY
\nRESOLVED that pursuant to Section 152(3) of the Municipal Act, the Council as a \twhole shall go into camera and close the meeting to receive reports on employment \trelated matters and legal matters.
\nCarried:<\/p>\n
36:\tSTAN POTTEN
\n\tTERRY NEELY
\nRESOLVED that pursuant to Section 152 (4) of the Municipal Act, this meeting shall be \tre-opened to the public.
\nCarried:<\/p>\n
37:\tSTAN POTTEN
\n\tDAVID MINISH
\nRESOLVED that the Council for the Municipality of Swan Valley West does hereby \tagree to take the necessary steps to proceed with legal action in an effort to protect \tthe municipal staff.
\nPotten\t\tYES
\nMinish\t\tYES
\nFoster\tNO
\nBlosha\t\tNO
\nScouten\tYES
\nBurick\t\tNO
\nNeely\t\tYES
\nCarried:\t<\/p>\n
38:\tCARRIE BLOSHA
\n\tBRIAN BURICK
\nRESOLVED that this meeting shall now adjourn at 12:20 a.m.
\nCarried:<\/p>\n","protected":false},"excerpt":{"rendered":"
Regular Meeting of the Council of the Municipality of Swan Valley West, held in the Council Chambers at 216 Main Street West, Swan River, Manitoba this 29th day of November, 2016 at 7:12 p.m. Present: Reeve; Verne Scouten Councillors; Carrie Blosha, Brian Burick, Glen Foster, David Minish Terry Neely, Stan Potten CAO; Carolyn Gordon Delegations; […]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[5],"tags":[12],"class_list":["post-29161","post","type-post","status-publish","format-standard","hentry","category-local","tag-minutes"],"_links":{"self":[{"href":"https:\/\/swanriver.valleybiz.ca\/news\/wp-json\/wp\/v2\/posts\/29161","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/swanriver.valleybiz.ca\/news\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/swanriver.valleybiz.ca\/news\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/swanriver.valleybiz.ca\/news\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/swanriver.valleybiz.ca\/news\/wp-json\/wp\/v2\/comments?post=29161"}],"version-history":[{"count":0,"href":"https:\/\/swanriver.valleybiz.ca\/news\/wp-json\/wp\/v2\/posts\/29161\/revisions"}],"wp:attachment":[{"href":"https:\/\/swanriver.valleybiz.ca\/news\/wp-json\/wp\/v2\/media?parent=29161"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/swanriver.valleybiz.ca\/news\/wp-json\/wp\/v2\/categories?post=29161"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/swanriver.valleybiz.ca\/news\/wp-json\/wp\/v2\/tags?post=29161"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}