![\"\"](\"https:\/\/swanriver.valleybiz.ca\/news\/wp-content\/uploads\/SwanValleyWest.gif\" "\\"SwanValleyWest\\"")
Regular Meeting of the Council of the Municipality of Swan Valley West, held in the Council Chambers at 216 Main Street West, Swan River, Manitoba on this 26th day of January, 2016 at 5:30 p.m.
\n<\/br>
\n<\/br>\tPresent:
\n\tReeve;\t\t\tVerne Scouten\t<\/p>\n
\tCouncillors;\t\tCarrie Blosha, Brian Burick, Glen Foster, David Minish,
\nTerry Neely, Stan Potten <\/p>\n
\tCAO;\t\t\tCarolyn Gordon <\/p>\n
Delegations:<\/p>\n
\t-Town of Swan River Council Members; Lance Jacobsen, Dwayne Whyte, Jason Sakal, Glen McKenzie, David Moriaux, and CAO, Julie Fothergill\t\t\t<\/p>\n
1.\tSTAN POTTEN
\nCARRIE BLOSHA
\nRESOLVED that the Agenda for the Regular Meeting of Council held this 26TH day of January, 2016 shall be adopted as presented.
\nCarried:<\/p>\n
2.\tGLEN FOSTER
\n\tTERRY NEELY
\nRESOLVED that pursuant to Section 152(3) of The Municipal Act, the Council as a whole shall go into camera and close the meeting to the public to discuss legal\tmatters.
\nCarried:<\/p>\n
3.\tDAVID MINISH
\n\tBRIAN BURICK
\nRESOLVED that pursuant to Section 152(4) of The Municipal Act, this meeting shall be \tre-opened to the public.
\nCarried:<\/p>\n
4.\tTERRY NEELY
\n\tGLEN FOSTER
\nRESOLVED that the minutes for the Regular Meeting of the Council for the Municipality of Swan Valley West held on January 12TH, 2016 and the Special \tMeeting of Council held on January 6th, 2016 shall be adopted as circulated.
\nCarried:<\/p>\n
***With reference to January 26th, 2016 agenda items #4.2, 4.3, 4.4, motion number \t5 & 6 & 7 regarding Hiring of Superintendent of Public Works and Job Descriptions \tand Proposed Pay Scales, Stan Potten a member of council, disclosed a personal \tinterest in the matter before council and withdrew from the meeting at 7:08 p.m.***<\/p>\n
5.\tDAVID MINISH
\n\tGLEN FOSTER
\nWHEREAS the position of Superintendent of Public Works has been advertised and \tthe resumes received by the posted deadline have been reviewed by council, and one \tof the applicants, who has extensive experience & training which is required for this \tposition, has proven their leadership skills by successfully managing Capital Projects \tfor the municipality since July, 2015 and effectively managing the Public Works \tEquipment and Staff since early December, 2015 and;
\nWHEREAS we have determined that this knowledge of the municipality along with the \tprevious experience & training support the selection of this candidate for the position \tand will allow for a smooth transition into the position on a permanent basis;
\nTHEREFORE BE IT RESOLVED that Kevin Genoway shall be hired as the Superintendent \tof Public Works for the Municipality of Swan Valley West effective February 1st, 2016 \tunder the terms and conditions of the contract dated January 26th, 2016 and;
\nBE IT FURTHER RESOLVED that we do hereby authorize the Reeve to sign said contract \ton behalf of the Municipality.
\nCarried:<\/p>\n
6.\tCARRIE BLOSHA
\n\tTERRY NEELY
\nWHEREAS the Council for the Municipality of Swan Valley West has reviewed and agree \twith the job descriptions prepared by the CAO for the positions of Superintendent of \tPublic Works and Administrative Assistant;
\nTHEREFORE BE IT RESOLVED that the aforementioned job descriptions shall be adopted \tby the municipality and copies will be provided to those currently in the respective \tposition as well as being added to the Municipal Policy Binder.
\nCarried:<\/p>\n
7.\tDAVID MINISH
\n\tTERRY NEELY
\nWHEREAS the 2016 Wage Scales have been created for all positions in the \tmunicipality, with a salary set for Management Personnel and an hourly rate for the \tremainder of the workforce, and;
\nWHEREAS the Council is in agreement with these wage scales as presented;
\nTHEREFORE BE IT RESOLVED that the attached Wage Scales shall be adopted by the \tMunicipality of Swan Valley West and used as a reference for setting wages and \tsalaries for the 2016 Fiscal Year, and in accordance with current employment \tagreements, without inclusion of compensation for annual cost of living.
\nCarried:<\/p>\n
***Council Member Stan Potten returned to the meeting at 7:17 p.m.***<\/p>\n
8.\tBRIAN BURICK
\n\tCARRIE BLOSHA
\nRESOLVED that the Council does hereby approve the transfer of $2,011.07 from the \tUrban General Reserve Account to the Benito Utility General Reserve Account as \tprovided for in the 2014 Audit for the Village of Benito.\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\tCarried:<\/p>\n
9.\tSTAN POTTEN
\n\tGLEN FOSTER
\nRESOLVED that the Council for the Municipality of Swan Valley West does hereby \tagree to transfer the sum of $4,009.11 from Accounts Payable, Village of Benito to the \tUrban Accumulated Surplus representing the undetermined balances in the Accounts \tReceivable and Accounts Payable, outstanding from the 2013 Fiscal Year for the \tVillage of Benito.
\nCarried:<\/p>\n
10.\tBRIAN BURICK
\n\tTERRY NEELY
\nRESOLVED that the council for the Municipality of Swan Valley West does hereby \tagree to purchase a repeater from D.R. Hill Radio Sales as per the attached quote and \tshall make arrangements for the licensing under Industry Canada as required.
\nCarried:<\/p>\n
11.\tTERRY NEELY
\n\tSTAN POTTEN
\nRESOLVED that item 4.7 shall be tabled to February 9th, 2016 to investigate the \tsituation further.
\nCarried:<\/p>\n
12.\tBRIAN BURICK
\n\tCARRIE BLOSHA
\nRESOLVED the Council for the Municipality of Swan Valley West does hereby agree to \tsubmit an application to the Province of Manitoba for funding under the Farmland \tBeaver Program, and authorize the CAO to submit said application on behalf of the \tmunicipality.\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\tCarried:<\/p>\n
***With reference to January 26th, 2016 agenda items #4.9, motion number 13 \tregarding Compensation-N.W. Library, Citizen Rep., Reeve Verne Scouten a member \tof council, disclosed a personal interest in the matter before council and withdrew \tfrom the meeting at 7:39 p.m.***<\/p>\n
***Councillor Burick, as Deputy Reeve, assumed the chair***<\/p>\n
13.\tGLEN FOSTER
\n\tSTAN POTTEN
\nWHEREAS the CAO has identified an inequality in the payment of compensation for \tcitizen representatives on the Northwest Regional Library Board, and;
\nWHEREAS the former RM of Swan River Council paid compensation to their \trepresentative annually;
\nTHEREFORE BE IT RESOLVED that the Council for the Municipality of Swan Valley West \tdoes hereby agree to compensate both representatives upon receipt of their report \tfor time spent on the Northwest Regional Library Board in 2015.\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\tCarried:<\/p>\n
*** Reeve Verne Scouten returned to the meeting at 7:42 p.m. and assumed the \tchair. Councillor Burick left the position as chair and returned to his regular seat on \tcouncil ***<\/p>\n
14.\tSTAN POTTEN
\n\tTERRY NEELY
\nRESOLVED that we do hereby agree to adopt the attached \u2018Organizational Chart\u2019 for \tthe Municipality of Swan Valley West as attached hereto.\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\tCarried: <\/p>\n
15.\tDAVID MINISH
\n\tTERRY NEELY
\nWHEREAS the Province of Manitoba has committed to the basic funding for the Swan \tLake Watershed Conservation District for their 2015-2016 Fiscal Year;
\nTHEREFORE BE IT RESOLVED that we do hereby agree to now forward the final \tpayment of the membership levy for the Municipality of Swan Valley West in the \tamount of $8,909.67.
\nCarried:<\/p>\n
16.\tCARRIE BLOSHA
\n\tGLEN FOSTER
\nRESOLVED that we do hereby approve the 2016 List of Committee Appointment, a \tcopy of which is attached hereto.
\nCarried:<\/p>\n
17.\tDAVID MINISH
\n\tTERRY NEELY
\nRESOLVED the Council for the Municipality of Swan Valley West does hereby agree to \tprovide Municipal Landowner Approval for the Applications to Construct Water \tControl Works on the following properties where said works cause surface water to \tenter into the municipal ditches, as indicated on the maps submitted with said \tapplications to the Province of Manitoba.
\n– Sec 29-37-29WPM
\n– NW \u00bc 22-36-28WPM
\n– W \u00bd 27-36-28WPM
\n– NE \u00bc 27-36-29WPM
\n– Sec 28-37-29WPM & S \u00bd 33-37-29WPM
\n– NE \u00bc 16-37-29WPM
\nAND BE IT FURTHER RESOLVED that any tile drainage works shall conform with the \tterms and conditions outlined in the Municipality of Swan Valley West-Tile Drainage \tPolicy, and;
\nBE IT FURTHER RESOLVED THAT either the Reeve or the CAO shall be authorized to \tsign the Landowner Approval Sections of the Provincial Applications to Construct \tWater Control Works and the Municipal Landowner Agreement & Liability Release \tForm on behalf of the Municipality.
\nCarried:<\/p>\n
18.\tGLEN FOSTER
\n\tBRIAN BURICK
\nRESOLVED the Council for the Municipality of Swan Valley West does hereby agree to \tprovide Municipal Landowner Approval for the Applications to Construct Water \tControl Works on the following properties where said works cause surface water to \tenter into the municipal ditches, as indicated on the maps submitted with said \tapplications to the Province of Manitoba;
\n– SE \u00bc 27-32-29WPM
\n– SE \u00bc 28-32-29WPM
\n– SW \u00bc 26-32-29WPM
\n– SW \u00bc 27-32-29WPM
\n– NE \u00bc 22-32-29WPM
\nAND BE IT FURTHER RESOLVED that all drainage works shall conform with the terms \tand conditions set by the Province of Manitoba, and any works outside of those \tshown on the aforementioned application shall be identified and brought to council \tfor the approval of additional drainage into the municipal ditch prior to commencing \tconstruction of the same, and;
\nBE IT FURTHER RESOLVED that either the Reeve or the CAO shall be authorized to sign \tthe Landowner Approval Sections of the Provincial Applications to Construct Water \tControl Works and the Municipal Landowner Agreement & Liability Release Form on \tbehalf of the Municipality.
\nCarried:<\/p>\n
19.\tTERRY NEELY
\n\tSTAN POTTEN
\nRESOLVED that all members of council shall be authorized to attend the Swan Valley \tRISE presentation and the applicable indemnities shall be paid in accordance with \tcurrent municipal by-laws and policies.
\nCarried:<\/p>\n
20.\tGLEN FOSTER
\n\tDAVID MINISH
\nRESOLVED that the Finance Clerk shall be approved to attend the Utility Rate \tBootcamp in Brandon to be held on February 26th, 2016 and that all applicable \texpenses related to attendance at this course shall be paid in accordance with the \tcurrent municipal policies and by-laws.
\nCarried:<\/p>\n
21.\tCARRIE BLOSHA
\n\tSTAN POTTEN
\nWHEREAS under Section 252(2) of the Municipal Act, the amount of costs set for the \tservices and supplies to the municipality can be collected in the same manner as a tax \tmay be collected or enforced under this Act;
\nTHEREFORE BE IT RESOLVED that the attached list of invoices owing to the \tMunicipality of Swan Valley West as of today\u2019s date shall be moved to the tax roll for \tthe appropriate property and a notice shall be sent to all property owners reporting \tthe amount moved to the tax roll and the current outstanding balance as a result of \tthis application of amounts owing to the municipality.
\nCarried:<\/p>\n
22.\tBRIAN BURICK
\n\tGLEN FOSTER
\nRESOLVED that the Council for the Municipality of Swan Valley West does hereby \tapprove the following payments:
\nGeneral Cheques #12066 to #12070 in the amount of $6,897.44
\nGeneral Cheques #12071 to #12112 in the amount of $99,947.75
\nPayroll Cheques #594 to #611 in the amount of $21,213.18
\nCouncil\/Committee Cheques # to # for a total of $0
\nFor a Grand Total of $128,058.37
\nCarried:<\/p>\n
23.\tSTAN POTTEN
\n\tTERRY NEELY
\nRESOLVED that we do hereby agree to approve payment of Cheque #12021 in the \tamount of $249.90 payable to Cleartech Industries Inc.
\nCarried:<\/p>\n
24.\tTERRY NEELY
\n\tDAVID MINISH
\nRESOLVED that the Council for the Municipality of Swan Valley West does hereby \treceive the Bank Reconciliation Report for the period ending December 31st, 2015
\nCarried:<\/p>\n
25.\tGLEN FOSTER
\n\tBRIAN BURICK
\nRESOLVED that the Council does hereby approve the transfer of $1300.00 from the \tGeneral Chequing Account to the Cemetery Trust Reserve Account and the transfer of \t$50.00 from the General Chequing Account to the Recreation Trust Reserve Account, \trepresenting amounts donated to the municipality in the 2015 Fiscal Year.
\nCarried:<\/p>\n
***Council Member Glen Foster withdrew from the meeting at 8:50 p.m.***<\/p>\n
With reference to January 26th, 2016 agenda items #6.1, motion number N\/A \tregarding Gravel Supplies for Future Use, Glen Foster a member of council, disclosed a \tpersonal interest in the matter before council.<\/p>\n
***Council Member Glen Foster returned to the meeting at 9:12 p.m.***<\/p>\n
26.\tTERRY NEELY
\n\tDAVID MINISH
\nWHEREAS the Council has recognized the need to improve the ditches and drainage \talong a portion of Rd#161 due to significant damages experienced in this area over \tseveral years in the past;
\nTHEREFORE BE IT RESOLVED that the Council does hereby agree to begin planning for \tthe project by securing survey services, applying for permits, making plans and calling \tfor quotes in order to include this project on the list for funding under the Province of \tManitoba Municipal Road Improvement Program.
\nCarried:<\/p>\n
27.\tSTAN POTTEN
\n\tGLEN FOSTER
\nRESOLVED that the Council for the municipality of Swan Valley West does hereby \tagree to provide a grant in the amount of $995.00 to the Swan Valley Chamber of \tCommerce for the Thompson Trade Show.
\nCarried:<\/p>\n
28.\tBRIAN BURICK
\n\tCARRIE BLOSHA
\nWHEREAS there is a significant amount of work to be done on ditches and drainage \talong certain sections of Rd#217N in order to more effectively handle water flow;
\nTHEREFORE BE IT RESOLVED that we do hereby agree to proceed with a survey, \tdrainage application, plans and obtain quotes in order to secure grant funding and \tmake allowance for the costs in the municipal budget for this project in the near \tfuture.
\nCarried:<\/p>\n
29.\tSTAN POTTEN
\n\tBRIAN BURICK
\nRESOLVED that we do hereby agree to purchase a TGS0800 Tailgate Spreader & \tVibrator kit, including installation, for a cost of $4,816.67 and shall transfer this \tamount from the Urban Machinery Reserve.
\nCarried:<\/p>\n
30.\tTERRY NEELY
\n\tGLEN FOSTER
\nWHEREAS the parcel of land described as Lot 1, Plan 1075 has been offered to the \tMunicipality by the owner, and;
\nWHEREAS we would be responsible to pay the taxes, tax sale costs and legal costs at \tsuch time that the property goes to Tax Sale by auction, resulting in thousands of \tdollars in costs;
\nTHEREFORE BE IT RESOLVED that we do hereby agree to accept the offer from the \tlandowner and shall proceed with the process to assume legal ownership of \tRoll#10800.000
\nCarried:<\/p>\n
31.\tSTAN POTTEN
\n\tBRIAN BURICK
\nRESOLVED that, in accordance with Clause 8.5 of By-Law No. 0002-15, the council \tshall extend the curfew by up to one-half hour in order to complete discussions \tregarding In-Camera, Legal Issues.
\nCarried:<\/p>\n
32.\tGLEN FOSTER
\n\tDAVID MINISH
\nRESOLVED that pursuant to Section 152(3) of the Municipal Act, the Council as a \twhole shall go into camera and close the meeting to the public to discuss legal \tmatters.
\nCarried:<\/p>\n
33.\tCARRIE BLOSHA
\n\tBRIAN BURICK
\nRESOLVED that pursuant to Section 152(4) of the Municipal Act, this meeting shall be \tre-opened to the public.
\nCarried:<\/p>\n
9.1 COMMITTEE REPORTS & COMMUNICATIONS:
\nCarrie Blosha \t– Will be late arriving at the February 9th\/16 mtg.<\/p>\n
Brian Burick\t– LP mtg. New Siding Plant CLC
\n– Airport Mtg. \u2013 crack sealing\/cleaning out fuel tanks or purchase new \t\t\t ones
\n– Tentative budget passed, pending additional info.
\n– Possible new air service<\/p>\n
David Minish \t– Refugees in Swan Valley \u2013 Brief Report<\/p>\n
Glen Foster\t– Fire mtg. \u2013 New wish list\/New By-Law\/Youth Program
\n\t\t– LUD mtg. \u2013 Sander purchase<\/p>\n
Brian Burick \t– Status of Bowsman Fire Dept.
\n\t\t\t– SLWCD \u2013 Upcoming mtg.<\/p>\n
Verne Scouten \t– Added to comments on Airport & Fire\/Gravel Pits<\/p>\n
34.\tGLEN FOSTER
\n\tTERRY NEELY
\nRESOLVED that this meeting shall now adjourn at 11:50 p.m.
\nCarried:\t\t\t\t<\/p>\n","protected":false},"excerpt":{"rendered":"
Regular Meeting of the Council of the Municipality of Swan Valley West, held in the Council Chambers at 216 Main Street West, Swan River, Manitoba on this 26th day of January, 2016 at 5:30 p.m. Present: Reeve; Verne Scouten Councillors; Carrie Blosha, Brian Burick, Glen Foster, David Minish, Terry Neely, Stan Potten CAO; Carolyn Gordon […]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[5],"tags":[12],"class_list":["post-27052","post","type-post","status-publish","format-standard","hentry","category-local","tag-minutes"],"_links":{"self":[{"href":"https:\/\/swanriver.valleybiz.ca\/news\/wp-json\/wp\/v2\/posts\/27052","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/swanriver.valleybiz.ca\/news\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/swanriver.valleybiz.ca\/news\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/swanriver.valleybiz.ca\/news\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/swanriver.valleybiz.ca\/news\/wp-json\/wp\/v2\/comments?post=27052"}],"version-history":[{"count":0,"href":"https:\/\/swanriver.valleybiz.ca\/news\/wp-json\/wp\/v2\/posts\/27052\/revisions"}],"wp:attachment":[{"href":"https:\/\/swanriver.valleybiz.ca\/news\/wp-json\/wp\/v2\/media?parent=27052"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/swanriver.valleybiz.ca\/news\/wp-json\/wp\/v2\/categories?post=27052"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/swanriver.valleybiz.ca\/news\/wp-json\/wp\/v2\/tags?post=27052"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}