![\"\"](\"https:\/\/swanriver.valleybiz.ca\/news\/wp-content\/uploads\/SwanValleyWest.gif\" "\\"SwanValleyWest\\"")
Regular Meeting of the Council of the Municipality of Swan Valley West, held in the Council Chambers at 216 Main Street West, Swan River, Manitoba on this 8th day of December, 2015 at 5:00 p.m.
\n\tPresent:
\n\tReeve;\t\t\tVerne Scouten
\n\tCouncillors;\t\tCarrie Blosha, \tGlen Foster, David Minish, Terry Neely, Stan Potten<\/p>\n
\tCAO;\t\t\tCarolyn Gordon <\/p>\n
Absent With Prior Written Notice:
\n\tCouncillor;\t\tBrian Burick <\/p>\n
Delegations:
\n\t\t5:00 p.m.\tStan Anderson, Emergency Coordinator
\n\t\t\t\tPat Ellingson, Assistant Coordinator
\n\t\t\t\tEOC Staff Volunteers
\n\t\t7:00 p.m. \tPublic Hearing \u2013 Variance Application \u2013 Lot 6, Plan 1180<\/p>\n
Additions to the Agenda:
\n\t\t3.3\tUrban Public Works overtime
\n\t\t4.0\tVariation Order \u2013 Lot 6, Plan 1180
\n\t\t5.3\tVillage of Benito Reserve Accounts \u2013 Close to New SVW Accounts.<\/p>\n
\t\t*Councillor Potten arrived at the meeting at 7:00 p.m.*<\/p>\n
1.\tSTAN POTTEN
\nCARRIE BLOSHA
\n\tRESOLVED that the notice of absence from Council Member Brian Burick \tregarding this Regular Meeting of Council held on the 8th day of \tDecember, 2015 shall \tbe accepted by the Council for the Municipality of Swan Valley West.\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\tCarried:<\/p>\n
2.\tTERRY NEELY
\n\tGLEN FOSTER
\n\tRESOLVED that the Agenda for the Regular Meeting of the Council held \tthis 8th day of \tDecember, 2015 shall be adopted as amended.
\nCarried:<\/p>\n
3.\tGLEN FOSTER
\n\tSTAN POTTEN
\n\tRESOLVED that this meeting shall now adjourn at 7:00 p.m. to hold the \tPublic \tHearing for the Variation Application regarding Lot 6, Plan 1180 \tand shall reconvene \tat such time as the Public Hearing has adjourned.
\nCarried:<\/p>\n
4.\tGLEN FOSTER
\n\tDAVID MINISH
\n\tRESOLVED that the Regular Meeting of the Municipality of Swan Valley \tWest shall \tnow re-open at 7:16 p.m. to proceed with the remainder of the business of council as \tnoted on the December 8th, 2015 Regular Meeting Agenda.\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\tCarried:<\/p>\n
5.\tGLEN FOSTER
\n\tCARRIE BLOSHA
\n\tRESOLVED that Variation Order No. 2015-01 shall be granted by the Council for the \tMunicipality of Swan Valley West, allowing for a reduction in the Side Setback \tDistance on Lot 6, Plan 1180 from 25 feet to 5 feet, and;
\n\tBE IT FURTHER RESOLVED that the Reeve and CAO shall be authorized to sign said \torder on behalf of the municipality.
\nCarried:<\/p>\n
6.\tTERRY NEELY
\n\tCARRIE BLOSHA
\n\tRESOLVED that the minutes for the following meetings of the Council for the \tMunicipality of Swan Valley West shall be adopted as presented;
\n\t\t– The Regular Meetings of Council held on November 10th, 2015 & November 17th, 2015
\n\t\t– The Board of Revision held on November 10th, 2015
\n\t\t– The Public Hearing held on November 17th, 2015\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\tCarried:<\/p>\n
7.\tSTAN POTTEN
\n\tCARRIE BLOSHA
\n\tRESOLVED that a shelter for the Durban Landfill Site shall be purchased \tfrom Laurie \tParker for $500.00 and the Public Works Staff will arrange for delivery and will \tcoordinate with the Landfill Attendant on the set-up of the shed at the site, and;
\n\tBE IT FURTHER RESOLVED that Qwik-Lift Towing will be hired to move the \tbuilding to the site.
\nCarried:<\/p>\n
8.\tSTAN POTTEN
\n\tTERRY NEELY
\nWHEREAS quotes have been received from 2 companies for a box liner for the \ttandem;
\n\tTHEREFORE BE IT RESOLVED that we do hereby accept the quote from Formo Motors \tfor a 5\/8\u201d liner at a price of $1950.00 plus taxes.
\nCarried:<\/p>\n
\tGLEN FOSTER
\n\tTERRY NEELY
\n\tRESOLVED that the following reports shall be received by the council for the \tMunicipality of Swan Valley West;
\n\t– Rural Foreman\u2019s Report submitted for the period ending December 4th, 2015
\n\t– Urban Foreman\u2019s Report submitted for the period ending November 30th, 2015
\n\t– Superintendent of Public Works\u2019 Report presented for the period ending December \t7th, 2015
\nCarried:<\/p>\n
10.\tDAVID MINISH
\n\tTERRY NEELY
\nRESOLVED that the Council for the Municipality of Swan Valley West does \thereby approve the payout of overtime \tas requested by the Urban Assistant Public \tWorks Foreman.
\nCarried:<\/p>\n
11.\tSTAN POTTEN
\n\tCARRIE BLOSHA
\nRESOLVED that the Council for the Municipality of Swan Valley West does \thereby approve the request for paid vacation as submitted by the Urban \tPublic Works Foreman.
\nCarried:<\/p>\n
12.\tGLEN FOSTER
\n\tSTAN POTTEN
\nRESOLVED that Councillor Terry Neely and Councillor David Minish shall \tbe appointed \tas the Council Representatives on the Union Negotiation Committee, with Councillor \tStan Potten appointed as the Alternative Representative, and;
\nBE IT FURTHER RESOLVED that CAO, Carolyn Gordon and Interim-Superintendent of \tPublic Works, Kevin Genoway shall also sit on the Union Negotiation Committee.\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\tCarried:<\/p>\n
13.\tTERRY NEELY
\n\tCARRIE BLOSHA
\nRESOLVED that Councillor David Minish is hereby appointed to replace Councillor Stan \tPotten on the Sub-District Board – Roaring River\/Favel Creek of the Swan Lake \tWatershed Conservation District.\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\tCarried:<\/p>\n
14.\tDAVID MINISH
\n\tTERRY NEELY
\nWHEREAS Kevin Genoway has been appointed as the Interim-Superintendent of \tPublic Works, and will be responsible to manage the Public Works Staff, Municipal \tEquipment and Municipal Works;
\nTHEREFORE BE IT RESOLVED that all aspects of the aforementioned management shall \tconsist of said responsibilities included in the job description of the Public Works \tForeman, as well as those outlined on the new Draft Job Description of \tSuperintendent of Public Works for the \tMunicipality of Swan Valley West, and;
\nBE IT FURTHER RESOLVED that the revised Draft Job Description for the \tpositions of \tSuperintendent of Public Works and Public Works Foreman shall be reviewed and \tconsidered for the Council.
\nCarried: <\/p>\n
15.\tTERRY NEELY
\n\tSTAN POTTEN
\nRESOLVED that Pat Ellingson shall be appointed as the Assistant Emergency Measures \tCoordinator for the Municipality of Swan valley \tWest as outlined in the Emergency \tPlan, and;
\nAND BE IT FURTHER RESOLVED that Ms. Ellingson shall receive compensation for said \tservices in accordance with said Emergency Plan and the appropriate costs covered \tunder said Plan.
\nCarried:<\/p>\n
16.\tGLEN FOSTER
\n\tDAVID MINISH
\nWHEREAS the Council for the Municipality of Swan Valley West has reviewed the \trevised Emergency Plan, and are in agreement with the \tcontents and format of said \tplan;
\nTHEREFORE BE IT RESOLVED we do hereby agree to adopt the Emergency Plan for the \tMunicipality of Swan Valley West as presented, and;
\nBE IT FURTHER RESOLVED that the Emergency Measures Coordinator Service \tAgreement dated January 1st, 2015 shall be approved as presented and all terms and \tconditions shall consequently be backdated to January 1st, 2015.\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\tCarried:<\/p>\n
17.\tDAVID MINISH
\n\tTERRY NEELY
\nRESOLVED that By-Law No. 0048-15, being a by-law of the Municipality of Swan Valley \tWest for the purpose of establishing a Public Recreation Commission, shall be \tintroduced and read a first time this 8th day of December, 2015.
\nCarried:<\/p>\n
18.\tDAVID MINISH
\n\tTERRY NEELY
\nWHEREAS the Council of the Municipality of Swan Valley West has collected, \tresearched and reviewed information regarding Tile Drainage and have found it \tnecessary to establish a policy for handling applications for tile drainage systems \twithin the municipality;
\nTHEREFORE BE IT RESOLVED that we do hereby agree to adopt the new \tpolicy \tregarding the installation and municipal approval of tile drainage systems in the \tMunicipality of Swan Valley West.
\nCarried:<\/p>\n
19.\tSTAN POTTEN
\n\tCARRIE BLOSHA
\nRESOLVED the Council for the Municipality of Swan Valley West does hereby agree to \tprovide Municipal Landowner Approval for the \tApplications to Construct Water \tControl Works on the following \tproperties where said works cause surface water to \tenter into the municipal ditches, as indicated on the maps submitted with said \tapplications to the Province of Manitoba;
\n\t– N \u00bd 34-38-27WPM
\n\t– NE \u00bc 35-37-27WPM
\n\t– NE \u00bc 22-35-28WPM
\n\t– SE \u00bc 22-35-28WPM
\nAND BE IT FURTHER RESOLVED that any tile drainage works shall conform with the \tterms and conditions outlined in the Municipality of Swan Valley West \u2013 Tile \tDrainage Policy, and;
\nBE IT FURTHER RESOLVED that either the Reeve or the CAO shall be authorized to sign \tthe Landowner Approval Sections of the Provincial Applications to Construct Water \tControl Works and the Municipal Landowner Agreement & Liability Release Forms on \tbehalf of the Municipality.\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\tCarried<\/p>\n
20.\tTERRY NEELY
\n\tCARRIE BLOSHA
\nWHEREAS THE Council for the Municipality of Swan Valley West has agreed to allow \tbusinesses within the municipality to establish credit accounts through which they \tmay charge landfill levies at the Swan River Landfill Site, and the application for said \tcredit includes approval from the municipality, and;
\nWHEREAS the required areas of the Credit Application received have been completed, \treviewed by the Council, and found to be acceptable for the purpose under which \tthey have been submitted;
\nTHEREFORE BE IT RESOLVED THAT we do hereby agree to approve the Credit \tApplication submitted by;
\n\t– RSI Construction – dated December 1st, 2015
\n\t– Swan Valley Historical Museum \u2013 dated December November 30th, 2015
\n\t– Community Bible Fellowship \u2013 dated November 2nd, 2015
\n\t– Peak Performance \u2013 dated November 2nd, 2015
\nAND BE IT FURTHER RESOLVED that CAO, Carolyn Gordon shall be authorized to sign \tsaid agreements on behalf of the Municipality of Swan Valley West.
\nCarried:<\/p>\n
21.\tSTAN POTTEN
\n\tGLEN FOSTER
\nRESOLVED the Council for the Municipality of Swan Valley West does hereby agree to \tenter into a 3 Year Service Contract & Equipment Lease \tAgreement with Office \tInnovations Inc. for a Sharp MX3140n copier.
\nCarried:<\/p>\n
22.\tSTAN POTTEN
\n\tTERRY NEELY
\nRESOLVED that By-Law No. 0043-2015, being a by-law of the Municipality of Swan \tValley West for the purpose of \tamending By-Law No.2383-04 of the Rural \tMunicipality of Swan River, being the Zoning By-Law, shall be read a second time this \t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\tCarried:<\/p>\n
23.\tTERRY NEELY
\n\tDAVID MINISH
\nRESOLVED that THE SERVICES OF Les Emerson shall be secured for completion of the \tremainder of the drainage project on Rd#164W in accordance with the Drainage Plan \ton file and the Survey done by Agsky Technologies, and;
\nBE IT FURTHER RESOLVED that the costs of said drainage improvements \tshall be \tincluded in the 2016 Budget.
\nCarried:<\/p>\n
24.\tGLEN FOSTER
\n\tCARRIE BLOSHA
\nRESOLVED that the survey being completed by Agsky Technologies on Rd#165W shall \tbe used to prepare a drainage improvement plan for completion of the ongoing \tproject undertaken in 2014, and;
\nBE IT FURTHER RESOLVED that the proposed drainage plan shall then be submitted to \tthe Province of Manitoba and, once approved, to the affected landowners for \tconsideration regarding privately owned land that may be required for the project, \tand;
\nBE IT FURTHER RESOLVED that Councillor Potten will be the Council Liaison for the \taforementioned project.
\nCarried:<\/p>\n
25.\tSTAN POTTEN
\n\tGLEN FOSTER
\nRESOLVED the Swan River Fire Department Response Report for the month of \tNovember shall be received by Council.\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\tCarried:<\/p>\n
26.\tCARRIE BLOSHA
\n\tTERRY NEELY
\nRESOLVED the meeting with members of the Benito Fire Department and the Council \tfor the Municipality of Swan Valley West shall be set for December 14th, 2015 at 7:00 \tp.m. in the Benito Satellite Office.
\nCarried:<\/p>\n
27.\tGLEN FOSTER
\n\tTERRY NEELY
\nRESOLVED the 2016 Budget for the Swan Valley Vet District Board shall \tbe accepted \tas received, with the additional cost of $1,900.00 to cover garbage costs and deficit \trecovery.\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\tCarried:<\/p>\n
28.\tSTAN POTTEN
\n\tCARRIE BLOSHA
\nRESOLVED the attached Animal Control reports for the month of November, 2015 \tshall be accepted and authorized for payment as submitted.
\nCarried:<\/p>\n
29.\tDAVID MINISH
\n\tTERRY NEELY
\nRESOLVED that payment of the following grants and memberships shall \tbe approved \tby Council;
\n\t– Town of Swan River, Parks & Rec\t\t$ 1,000.00
\n\t– Town of Swan River, Shared Serviced \t\t$75,326.80
\n\t– Swan Valley Museum\t\t\t\t$ 5,400.00
\n\t– Swan Valley Food Bank\t\t\t$ 500.00
\n\t– Benito Rec Commission\t\t\t$20,000.00
\n\t– Bowsman Arena\t\t\t\t$ 5,100.00
\n\t– Big Woody Hall\t\t\t\t$ 500.00
\n\t– Lavender Hall\t\t\t\t\t$ 500.00
\n\t– Swan Valley Animal Protection League\t\t$ 500.00
\n\t– Kenville Skating Rink\t\t\t\t$ 1,200.00
\n\t– Association for Community Living\t\t$ 1,000.00
\nCarried:<\/p>\n
30.\tTERRY NEELY
\n\tDAVID MINISH
\nRESOLVED that the Council for the Municipality of Swan Valley West does \thereby approve the following payments:
\nGeneral Cheques #11893 to #11967 for a total of $275,240.43
\nPayroll Cheques #472 to #512 for a total of $54,436.24
\nCouncil\/Committee Cheques #513 to #522 for a total of $12,923.74
\nFor a Grand Total of $342,600.41\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\tCarried:<\/p>\n
31.\tCARRIE BLOSHA
\n\tSTAN POTTEN
\nRESOLVED that all accounts in the name of the Village of Benito shall be \tclosed and \tthe balance in each account shall be transferred into the corresponding accounts for \tthe Municipality of Swan Valley West as attached hereto, and;
\nBE IT FURTHER RESOLVED that the signing officers on these new accounts shall be as \tfollows;
\n\t– Either one of the Reeve, Verne Scouten or the Deputy Reeve, Brian Burick
\n\tAND
\n\t– Either one of the CAO, Carolyn Gordon or the Finance Clerk, Angela Mullin
\nCarried:<\/p>\n
32.\tDAVID MINISH
\n\tTERRY NEELY
\nWHEREAS THE Municipality of Swan Valley West has received notification from the \tProvince of Manitoba that funding for the Swan Lake Watershed Conservation District \thas been suspended, pending submission of information;
\nTHEREFORE BE IT RESOLVED that the Council for the Municipality of Swan Valley West \tshall also suspend funding of any portion of the future municipal membership \tcontributions until such time as the Province of Manitoba agrees to resume funding.<\/p>\n
*Councillor Minish called for a recorded vote*<\/p>\n
Potten\tYes
\nMinish \t\tYes
\nFoster\t\tyes
\nBlosha\tYes
\nNeely\t\tYes
\nScouten\tYes
\nIn Favour: \t_6_
\nOpposed:\t___
\nAbstained:\t___
\nCarried:<\/p>\n
33.\tTERRY NEELY
\n\tDAVID MINISH
\nWHEREAS the Council for the Municipality of Swan Valley West has spent a significant \tamount of time studying and deliberating over the options for replacement of the \tcrossing known as Flood Site #65\/2014, which have been submitted to Council upon \tcompletion of the required engineering and environmental studies, DFA Regulations \tand assessments as performed by Stantec Consulting Inc. and;
\nWHEREAS, despite the fact that there is limited, local use of the crossing, it has been \tdetermined to be in the best interest of the municipality to proceed with the \treplacement of said crossing;
\nTHEREFORE BE IT RESOLVED that the Council does hereby agree to select the new \toption dated November 23rd, 2015 for single plate box culverts, \tand;
\nBE IT FURTHER RESOLVED that we do also agree to retain the services of \tStantec Consulting Inc. to complete the \tdesign work and proceed with the \tmanagement of all aspects of the works required to complete the necessary repairs to \trebuild the crossing at Flood Site #65\/2014 under the terms and conditions set out in \tthe Disaster Financial Assistance Program and as required under Federal and \tProvincial Laws.
\nCarried:<\/p>\n
34.\tTERRY NEELY
\n\tSTAN POTTEN
\nRESOLVED that we do hereby approve the use of the Council Chambers \tfor an Open \tHouse on Friday, December 18th, 2015 from Noon until 6:00 p.m.
\nCarried:<\/p>\n
35.\tSTAN POTTEN
\n\tCARRIE BLOSHA
\nRESOLVED that, in accordance with Clause 8.5 of By-Law No.0002-15, the \tcouncil shall extend the curfew by up to one-half hour in order to complete \tdiscussions regarding Human Resource Issues.
\nCarried:<\/p>\n
36.\tSTAN POTTEN
\n\tTERRY NEELY
\nRESOLVED that By-Law No.0047-2015, being a by-law of the Municipality of Swan \tValley West for the purpose of \tamending Borrowing By-Law No.04\/14 of the Village \tof Benito authorizing a reduced amount of borrowing of the Replacement of Sewer \tLine Infrastructure on First Street E. in Benito, shall be read a third time this 8th \tday \tof December, 2015, signed by the Reeve, and signed & sealed by the Chief \tAdministrative Officer.
\nVerne Scouten\t\tYes
\nDavid Minish \t\tYes
\nStan Potten\t\tYes
\nGlen Foster\t\tyes
\nTerry Neely\t\tYes
\nBrian Burick\t\tAbstain
\nCarrie Blosha\t\tYes
\nIn Favour: \t_6_
\nOpposed:\t___
\nAbstained:\t_1_
\nCarried:<\/p>\n
37.\tGLEN FOSTER
\n\tCARRIE BLOSHA
\nRESOLVED that pursuant to Section 152(3) of the Municipal Act, the Council as a \twhole shall go into camera and close the meeting to the public to discuss Human \tResource Issues.
\nCarried:<\/p>\n
38.\tGLEN FOSTER
\n\tTERRY NEELY
\nRESOLVED that pursuant to Section 152 (4) of the Municipal Act, this meeting shall be \tre-opened to the public.
\nCarried<\/p>\n
39.\tSTAN POTTEN
\n\tCARRIE BLOSHA
\nRESOLVED that this meeting shall now adjourn at 12:25 a.m.\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\tCarried:<\/p>\n
COMMITTEE REPORTS & COMMUNICATIONS:
\nG. Foster – \tStatus of Crushing and Gravel Inventory requested, (will be forwarded to the Rural PW Foreman).<\/p>\n
D. Minish –\tStantec has inspected Brown\u2019s Bridge \u2013 report should be received soon.
\n– Grain Hall Route is ongoing and discussions favorable.
\n– Rec. Meeting (now under the S.V. District)
\n– Planning a Christmas Open House for Public to Attend Dec. 8th, 2015, Noon to 6:00 p.m., in Council Chambers. Would like other members of Council to join him for any part of the day they could attend.<\/p>\n","protected":false},"excerpt":{"rendered":"
Regular Meeting of the Council of the Municipality of Swan Valley West, held in the Council Chambers at 216 Main Street West, Swan River, Manitoba on this 8th day of December, 2015 at 5:00 p.m. Present: Reeve; Verne Scouten Councillors; Carrie Blosha, Glen Foster, David Minish, Terry Neely, Stan Potten CAO; Carolyn Gordon Absent With […]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[5],"tags":[12],"class_list":["post-26936","post","type-post","status-publish","format-standard","hentry","category-local","tag-minutes"],"_links":{"self":[{"href":"https:\/\/swanriver.valleybiz.ca\/news\/wp-json\/wp\/v2\/posts\/26936","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/swanriver.valleybiz.ca\/news\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/swanriver.valleybiz.ca\/news\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/swanriver.valleybiz.ca\/news\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/swanriver.valleybiz.ca\/news\/wp-json\/wp\/v2\/comments?post=26936"}],"version-history":[{"count":0,"href":"https:\/\/swanriver.valleybiz.ca\/news\/wp-json\/wp\/v2\/posts\/26936\/revisions"}],"wp:attachment":[{"href":"https:\/\/swanriver.valleybiz.ca\/news\/wp-json\/wp\/v2\/media?parent=26936"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/swanriver.valleybiz.ca\/news\/wp-json\/wp\/v2\/categories?post=26936"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/swanriver.valleybiz.ca\/news\/wp-json\/wp\/v2\/tags?post=26936"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}