The Council of the Town of Swan River met on Tuesday, April 16th, 2024 at 7:00 pm in the Town Council Chambers with Mayor Jacobson presiding along with Deputy Mayor Moriaux and Councillors Bobick, Boychuk, Medwid, Powell and Whyte.
Absent with Permission:
Also Present:
CAO D. Poole, CFO T. Gnida, Public Works Dir. Harvey, Rec Dir. E. Clouson.
Media: Jeremy Bergen, Star and Times
1. Call meeting to order
Mayor Jacobson called the meeting to order at 7:00pm.
2. Adoption of the Agenda
Resolution No: 2024-0148
Moved By: Corinna Medwid
Seconded By: Duane Whyte
RESOLVED that the agenda for the April 16th, 2024 regular meeting of Council be adopted.
Carried
3. Confirmation of the minutes
Resolution No: 2024-0149
Moved By: Don Bobick
Seconded By: Tracy Boychuk
RESOLVED the minutes of the April 2nd, 2024 regular council meeting be approved.
Carried
4. Reception of Delegations and Hearings
4.1 Open Public Hearing – Variance 1.2024 – Lot 4, Plan 71596 DLTO – MEK Inc.
Resolution No: 2024-0150
Moved By: Tracy Boychuk
Seconded By: Corinna Medwid
RESOLVED that this regular meeting be closed and the public hearing on Variance Order 1.2024 be opened.
Carried
4.2 Close Public Hearing – Variance 1.2024
Resolution No: 2024-0151
Moved By: Corinna Medwid
Seconded By: Tracy Boychuk
RESOLVED that the public hearing be adjourned and the regular meeting be re-opened.
Carried
5. Reception of Petitions
6. Communications
6.1 To receive building permit applications
Resolution No: 2024-0152
Moved By: Corinna Medwid
Seconded By: Tanya Powell
RESOLVED that Building and Demolition Permits 4/24 through 11/24 with a total estimated value of $92,709 be received.
Carried
7. Reports
7.1 Director of Public Works Report
Resolution No: 2024-0153
Moved By: Tracy Boychuk
Seconded By: Tanya Powell
RESOLVED the Director of Public Works report be received.
Carried
7.2 Handivan Report
Resolution No: 2024-0154
Moved By: Tracy Boychuk
Seconded By: Corinna Medwid
RESOLVED the March 2024 Swan River Handi-Transit Van Report be received.
Carried
7.3 Council and CAO Reports
8. New Business
8.1 Appointment of Screening Officers
Resolution No: 2024-0155
Moved By: Tracy Boychuk
Seconded By: Corinna Medwid
WHEREAS The Municipal By-law Enforcement Act, C.C.S.M. c. M245 permits the establishment of an administrative penalty scheme for Municipalities to enforce their Bylaws;
AND WHEREAS the Act and our Bylaw requires that a Screening Officer be appointed to review and make decisions with regards to any screening requests;
RESOLVED that the Chief Administrative Officer be appointed as Screening Officer under the current Penalty Notice Scheme for all contraventions listed under Schedule A of the Enforcement Bylaw except for contraventions of the Structure Standard Bylaw;
AND BE IT FURTHER RESOLVED that the Council for the Town of Swan River be appointed as Screening Officer for offenses under the Structure Standard Bylaw.
Carried
8.2 Variance 1.2024 – Lot 4, Plan 71596 DLTO – Machan
Resolution No: 2024-0156
Moved By: Duane Whyte
Seconded By: Don Bobick
RESOLVED that Variance Order 1.2024 for Lot 4, Plan 71596 DLTO be approved.
Carried
8.3 June District Resolution – AMM conference venue commitment
Resolution No: 2024-0157
Moved By: David Moriaux
Seconded By: Tanya Powell
WHEREAS the Association of Manitoba Municipalities annual conventions include a large tradeshow during spring convention, and arguably larger needs for in-person meetings between all levels of government during the fall convention; and where spring and fall conventions rotate back and forth between the cities of Brandon and Winnipeg in Manitoba; and
WHEREAS the venue in Brandon provides ease of access in comparison to accommodate the larger trade show and provides sufficient meeting space for the AMM spring convention; and
WHEREAS the venue in Winnipeg, provides ease of logistics for sitting Ministers and other Provincial and Federal elected officials to attend the AMM fall convention, as the Legislature is typically sitting prior to the holiday break, and provides increased quality and availability in comparison to accommodate the need for increased in-person meetings during the AMM fall convention;
THEREFORE BE IT RESOLVED the AMM commit to hold their annual spring convention in a venue within the City of Brandon MB and the annual fall convention in a venue within the City of Winnipeg MB.
Carried
9. Unfinished Business
10. Accounts
10.1 To approve accounts
Resolution No: 2024-0158
Moved By: Tracy Boychuk
Seconded By: Tanya Powell
RESOLVED the accounts as follows be hereby approved for payment:
1. General Account Cheques No. 31428 to No. 31497 totaling $178,217.99 as listed on Schedule A.
2. Payroll Account Cheques No. 5435 to No. 5440 totaling $104,484.55 as listed on Schedule B.
3. Direct Deposit Payments totaling $4,336.58 as listed on Schedule C.
Carried
10.2 To approve payment of the 2024 Swan Lake Watershed District levy
Resolution No: 2024-0159
Moved By: Don Bobick
Seconded By: Tracy Boychuk
RESOLVED that the Swan Lake Watershed District 2024-25 Annual Levy for the fiscal year ending March 31, 2025 in the amount of $13,698.22 be approved for payment.
Carried
10.2.1 To approve assessment alteration
Resolution No: 2024-0161
Moved By: Tracy Boychuk
Seconded By: David Moriaux
WHEREAS Section 326 of The Municipal Act provides that a municipality may impose supplementary taxes upon receipt of assessment alterations from Manitoba Assessment Services;
THEREFORE BE IT RESOLVED that the assessment alteration provided by Manitoba Assessment Services on April 5th, 2024 be made to the 2024 Business Tax Roll with the resulting increase in business tax being $103.74.
Carried
10.3 To add unpaid accounts to taxes
Resolution No: 2024-0160
Moved By: Tracy Boychuk
Seconded By: Tanya Powell
WHEREAS the Town of Swan River used municipal equipment, materials and labour to carry out private works on private property under The Municipal Act clause 250(2)(e), and set the fees and charges for the works under clause 252(1)(a) of The Act;
AND WHEREAS sufficient time has been allowed for payment of such outstanding amounts as listed on the attached Schedule “A” totaling $3,439.09;
THEREFORE BE IT RESOLVED THAT each of the unpaid amounts listed on Schedule “A” be added to the corresponding property tax roll and collected in that manner under subsection 252(2) of The Act;
BE IT FURTHER RESOLVED THAT notice be sent to each property owner detailing the amounts being added to the taxes and advising that interest will accrue on said amounts in the same manner as for unpaid property taxes effective May 1st, 2024.
Carried
11. By-Laws
Councillor Medwid: proposed amendment to include the effective date. Mover & Seconder were agreeable. Amended as a Friendly Amendment.
11.1 Third Reading – Bylaw 01/2024 – Structure Standard
Resolution No: 2024-0162
Moved By: Tracy Boychuk
Seconded By: David Moriaux
RESOLVED that By-Law No. 1/2024 being a By-Law of the Town of Swan River to establish a structure standard, and come into effect as of June 1st, 2024, be read a third time and passed.
Don Bobick – yes
Tracy Boychuk – yes
Lance Jacobson – yes
Corinna Medwid – yes
David Moriaux – yes
Tanya Powell – yes
Duane Whyte – yes
Carried Unanimously
Councillor Medwid: flagged grammatical error. Mover & Seconder were agreeable. Amended as a Friendly Amendment.
11.2 Third Reading – Bylaw 04/2024 Amendment to Various Bylaws
Resolution No: 2024-0163
Moved By: Don Bobick
Seconded By: Tracy Boychuk
RESOLVED that By-Law No. 04/2024 being a By-Law of the Town of Swan River to amend the cited bylaws to be administered by a penalty notice and where applicable that fines may be added to taxes be read a third time and passed.
Don Bobick – yes
Tracy Boychuk – yes
Lance Jacobson – yes
Corinna Medwid – yes
David Moriaux – yes
Tanya Powell – yes
Duane Whyte – yes
Carried Unanimously
11.3 First reading of By-Law 10/2024 to establish a fire hall reserve
Resolution No: 2024-0164
Moved By: Tracy Boychuk
Seconded By: David Moriaux
RESOLVED that By-Law No. 10/2024, being a By-Law to Establish a Fire Hall Reserve Fund, be read a first time.
Carried
12. Notice of Motion
13. In Camera
RESOLVED that, pursuant to Section 152(3) of the Municipal Act, Council go into Committee and close the meeting to the public. Items to be discussed:
14. Out of Camera
RESOLVED that pursuant to Sections 152(4) of the Municipal Act this meeting be reopened to the public.
15. Items Arising out of Camera
16. Member Privilege
17. Adjournment
Resolution No: 2024-0165
Moved By: Tracy Boychuk
Seconded By: Don Bobick
RESOLVED that this regular meeting of Council now adjourn at 8:27pm .
Carried