The Council of the Town of Swan River met on Tuesday, September 5, 2023 at 7:00 pm in the Town Council Chambers with Mayor Jacobson presiding along with Councillors Bobick, Boychuk, Medwid, Powell, and Whyte.
Absent with Permission: Deputy Mayor Moriaux
Also Present:
CAO D. Poole, CFO T. Gnida, Public Works Dir D. Harvey, and Fire Chief Fedorchuk.
Delegation Attendees:
Media: Jeremy Bergen, Star and Times
1. Call meeting to order
Mayor Jacobson called the meeting to order at 7:00pm.
2. Adoption of the Agenda
Resolution No: 2023-0358
Moved By: Don Bobick
Seconded By: Tracy Boychuk
RESOLVED that the agenda for the September 5, 2023 regular meeting of Council be adopted.
Carried
3. Confirmation of the minutes
Resolution No: 2023-0359
Moved By: Corinna Medwid
Seconded By: Tracy Boychuk
RESOLVED the minutes of the August 1, 2023 regular council meeting and August 29, 2023 Special Meeting be approved.
Carried
4. Reception of Delegations and Hearings
4.1 Open Public Hearing – Conditional Use 2/2023 – Parcel A, Plan 64075
Resolution No: 2023-0360
Moved By: Tracy Boychuk
Seconded By: Corinna Medwid
RESOLVED that the public hearing on Conditional Use 2.2023 be opened.
Carried
4.1.1 Close Public Hearing – Conditional Use 2/2022 – Parcel A, Plan 64075
Resolution No: 2023-0361
Moved By: Tracy Boychuk
Seconded By: Corinna Medwid
RESOLVED that the public hearing be adjourned and the regular meeting be re-opened.
Carried
5. Reception of Petitions
6. Communications
6.1 MMSM Update on Transition to Full EPR
Resolution No: 2023-0362
Moved By: Corinna Medwid
Seconded By: Tracy Boychuk
RESOLVED that the email dated July 31, 2023 from Multi-Material Stewardship Manitoba titled Update on Manitoba’s Transition to full EPR be received.
Carried
6.2 Supplementary report from PKHC Chartered Professional Accountants
Resolution No: 2023-0363
Moved By: Corinna Medwid
Seconded By: Don Bobick
RESOLVED that the supplementary report dated August 1, 2022 from PKHC Chartered Professional Accountants relating to their audit of the Town of Swan River consolidated financial statements for the year ended December 31, 2022 be received.
Carried
6.3 RCMP Apr-June quarter invoice package
Resolution No: 2023-0364
Moved By: Corinna Medwid
Seconded By: Tanya Powell
RESOLVED the RCMP Municipal Policing Service Invoice package for the period of April 1, 2023 – June 30, 2023 be received.
Carried
6.4 Minister of Sport, Culture, and Heritage – ACSC Grant Approval
Resolution No: 2023-0365
Moved By: Tracy Boychuk
Seconded By: Corinna Medwid
RESOLVED that the correspondence from the Minister of Sport, Culture and Heritage dated July 24, 2023 be received.
Carried
6.5 Minister of Health – AMM Resolution – Fire Fighters
Resolution No: 2023-0366
Moved By: Tracy Boychuk
Seconded By: Corinna Medwid
RESOLVED that the correspondence from the Minister of Health dated August 15, 2023 be received.
Carried
6.6 Letter from the Chief Electoral Officer of Manitoba
Resolution No: 2023-0367
Moved By: Tracy Boychuk
Seconded By: Corinna Medwid
RESOLVED that the correspondence from the Chief Electoral Officer of Manitoba dated August 31, 2023 be received.
Carried
6.7 To receive building permit applications
Resolution No: 2023-0368
Moved By: Corinna Medwid
Seconded By: Don Bobick
RESOLVED that Building and Demolition Permits 41/23 through 44/23 with a total estimated value of $608,155.00 be received.
Carried
7. Reports
7.1 Director of Public Works Report
Resolution No: 2023-0369
Moved By: Corinna Medwid
Seconded By: Tanya Powell
RESOLVED the Director of Public Works report be received.
Carried
7.2 Protective Services Report – 2023 July
Resolution No: 2023-0370
Moved By: Corinna Medwid
Seconded By: Tanya Powell
RESOLVED that the Protective Services report for July 2023 be received.
Carried
7.3 Handivan Report
Resolution No: 2023-0371
Moved By: Corinna Medwid
Seconded By: Tracy Boychuk
RESOLVED the July 2023 Swan River Handi-Transit Van Report be received.
Carried
7.4 Council and CAO Reports
8. New Business
8.1 Conditional Use 2/2023
Resolution No: 2023-0372
Moved By: Tracy Boychuk
Seconded By: Don Bobick
RESOLVED that the Conditional Use Application No. 2/2023 by Robert R. Reich to allow a planned unit development be approved.
Carried
8.2 Proposal to Subdivide – Pt. SE 1/4 28-36-27W
Resolution No: 2023-0373
Moved By: Corinna Medwid
Seconded By: Tracy Boychuk
RESOLVED that the proposed subdivision of Pt. SE 1/4 28-36-27W and numbered by Manitoba Municipal Government Community and Regional Planning Branch as File No. 4455-23-7763 be hereby approved.
Carried
8.3 Proclaim Rail Safety Week – Sept 18-24, 2023
Resolution No: 2023-0374
Moved By: Corinna Medwid
Seconded By: Tanya Powell
WHEREAS Rail Safety Week is to be held across Canada from September 18 to 24, 2023;
AND WHEREAS 232 railway crossing and trespassing incidents occurred in Canada in 2022; resulting in 66 avoidable fatalities and 43 avoidable serious injuries;
AND WHEREAS educating and informing the public about rail safety (reminding the public that railway rights-of-way are private property, enhancing public awareness of the dangers associated with highway rail grade crossings, ensuring pedestrians and motorists are looking and listening while near railways, and obeying established traffic laws) will reduce the number of avoidable fatalities and injuries cause by incidents involving trains and citizens;
AND WHEREAS Operation Lifesaver is a public/private partnership whose aim is to work with the public, rail industry, governments, police services, media and others to raise rail safety awareness;
AND WHEREAS CN has requested the Town of Swan River adopt this resolution in support of its ongoing efforts to raise awareness, save lives and prevent injuries in communities, including our municipality;
BE IT HEREBY RESOLVED to support national Rail Safety Week to be held from September 18 to 24, 2023.
Carried
8.4 Demolition – 117 Crescent Drive
Resolution No: 2023-0375
Moved By: Corinna Medwid
Seconded By: Tracy Boychuk
RESOLVED that administration initiate the process for the demolition and clean up of property located at 117 Crescent Drive – roll #206400.000
Carried
8.5 Fire Board Agreement
Resolution No: 2023-0376
Moved By: Corinna Medwid
Seconded By: Duane Whyte
WHEREAS the Town of Swan River and the Municipality of Swan Valley West find it necessary to commit to, and form the Swan Valley Fire Board, which shall provide fire protection services within the Swan River Valley and neighboring areas, and
WHEREAS the Town of Swan River and the Municipality of Swan Valley West have developed an agreement between the two municipalities to create the Swan Valley Fire Board, and encourage other Valley Municipalities to join subject to the terms and conditions specified in the founding constitution,
THEREFORE BE IT RESOLVED the Town of Swan River approve and sign the Swan Valley Fire Board agreement between the Town of Swan River and the Municipality of Swan Valley West.
Carried
9. Unfinished Business
10. Accounts
10.1 To approve accounts
Resolution No: 2023-0377
Moved By: Corinna Medwid
Seconded By: Don Bobick
RESOLVED the accounts as follows be hereby approved for payment:
1. General Account Cheques No. 30585 to No. 30715 totaling $2,352,682.10 as listed on Schedule A.
2. Payroll Account Cheques No. 5346 to No. 5350 totaling $126,798.66 as listed on Schedule B.
3. Payroll Account Cheques No. 5351 to No. 5356 totaling $111,660.11 as listed on Schedule C.
4. Payroll Account Cheques No. 5357 to No. 5361 totaling $127,521.81 as listed on Schedule D.
5. Direct Deposit Payments totaling $745.00 as listed on Schedule E.
6. Direct Deposit Payments totaling $308,046.31 as listed on Schedule F.
Carried
10.2 To adopt the July 2023 financial statements
Resolution No: 2023-0378
Moved By: Don Bobick
Seconded By: Tanya Powell
RESOLVED the Financial Statements for the Seven Months Ending July 31st, 2023 be adopted as received.
Carried
10.3 To approve assessment alterations
Resolution No: 2023-0379
Moved By: Duane Whyte
Seconded By: Corinna Medwid
WHEREAS Section 326 of The Municipal Act provides that a municipality may impose supplementary taxes, and Subsections 300(6) and 300(6.1) provide that a municipality may cancel or reduce taxes, upon receipt of assessment alterations from Manitoba Assessment Services;
THEREFORE BE IT RESOLVED that the assessment alterations made by Manitoba Assessment Services on August 1st, 14th and 28th, 2023 be made to the 2023 Property and Business Tax Rolls, with the resulting increases totaling $12,233.46 and the resulting reductions totaling $5,002.61.
Carried
10.4 To add unpaid accounts to taxes
Resolution No: 2023-0380
Moved By: Corinna Medwid
Seconded By: Tracy Boychuk
WHEREAS the Town of Swan River used municipal equipment, materials and labour to carry out private works on private property under The Municipal Act clause 250(2)(e), and set the fees and charges for the works under clause 252(1)(a) of The Act;
AND WHEREAS sufficient time has been allowed for payment of such outstanding amounts as listed on the attached Schedule “A” totaling $4,805.46;
THEREFORE BE IT RESOLVED THAT each of the unpaid amounts listed on Schedule “A” be added to the corresponding property tax roll and collected in that manner under subsection 252(2) of The Act;
BE IT FURTHER RESOLVED THAT notice be sent to each property owner detailing the amounts being added to the taxes and advising that interest will accrue on said amounts in the same manner as for unpaid property taxes effective October 1st, 2023.
Carried
12. By-Laws
12.1 Second Reading – Bylaw 9/2023 Grants Bylaw
Resolution No: 2023-0381
Moved By: Corinna Medwid
Seconded By: Tracy Boychuk
RESOLVED that By-Law No. 9/2023 being a By-Law of the Town of Swan River to regulate the giving out of grants be read a second time.
Carried
12.2 Third Reading – Bylaw 7/2023 – Indemnity Bylaw
Resolution No: 2023-0382
Moved By: Corinna Medwid
Seconded By: Don Bobick
RESOLVED that By-Law No. 7/2023 being a By-Law of the Town of Swan River to authorizing the payment of remuneration to members of Council be read a third time and passed.
Don Bobick – yes
Tracy Boychuk – yes
Lance Jacobson – yes
Corinna Medwid – yes
David Moriaux – absent
Tanya Powell – yes
Duane Whyte – yes
Carried
13. Member Privilege
13. Notice of Motion
14. In Camera
RESOLVED that, pursuant to Section 152(3) of the Municipal Act, Council go into Committee and close the meeting to the public.
15. Out of Camera
RESOLVED that pursuant to Sections 152(4) of the Municipal Act this meeting be reopened to the public.
16. Items Arising out of Camera
17. Adjournment
Resolution No: 2023-0383
Moved By: Corinna Medwid
Seconded By: Don Bobick
RESOLVED that this regular meeting of Council now adjourn at 8:10pm.
Carried