Regular Meeting of Council of the Municipality of Swan Valley West, held in Council Chambers at 216 Main Street West, Swan River, Manitoba this 14th day of March 2023 at 7:00 p.m.
Present
Reeve: Bill Gade
Councillors: Brian Burick, Carrie Blosha, Byron Zbirun, Terry Neely, Brad Kushniryk, Raymond McGregor
Interim CAO: Pat Ellingson
Videographer: Jeremy Bergen
CALL TO ORDER / APPROVE ABSENCES
CALL TO ORDER
ADOPT AGENDA
2023-173
Brian Burick
Terry Neely
BE IT RESOLVED that the Agenda for the Regular Meeting of Council held this 14th day of March 14, 2023 shall be adopted as presented.
CARRIED
ADOPT MINUTES
2023-174
Carrie Blosha
Brad Kushniryk
BE IT RESOLVED that the minutes of the Regular Council Meeting held February 28, 2023 and the Special Meeting held on March 7, 2023 be adopted as presented:
CARRIED
DELEGATIONS
Don Bobick – 9:00 pm
GENERAL BUSINESS
2023 Assessment Levy
2023-175
Terry Neely
RJ McGregor
WHEREAS the 2023 Assessment Levy for property assessment services has been received;
THEREFORE BE IT RESOLVED that the Minister’s levy be added to the 2023 budget for Swan Valley West.
CARRIED
Landfill Account Application
2023-176
Brian Burick
RJ McGregor
BE IT RESOLVED that the Council of the Municipality of Swan Valley West approve the landfill account application from Valley West Contracting.
CARRIED
Bell Conference calling
2023-177
Brad Kushniryk
Terry Neely
WHEREAS the Municipality of Swan Valley West provided ratepayers with an option to “attend” council meetings via teleconferencing during the lockdowns mandated by the Province of Manitoba;
AND WHEREAS that option has been available to ratepayers following the mandates being lifted;
AND WHEREAS the participation by ratepayers has declined to near zero in recent months;
THEREFORE BE IT RESOLVED that the municipality will no longer be providing this option in response to the decline in participation that does not justify the significant costs for the service.
CARRIED
Legal Council 2023 Retainer
2023-178
Carrie Blosha
Terry Neely
BE IT RESOLVED that the Council of Swan Valley West approve the retention of Ferris Law for 2023 for the cost of $1436.75.
CARRIED
FINANCIAL ITEMS
General Cheques
Brad Kushniryk
Terry Neely
BE IT RESOLVED that Council of the Municipality of Swan Valley West hereby approves the following payments:
General Cheques: # 18713 to #18748 in the amount of $836 119.58
CARRIED
Payroll Cheques
2023-179
Terry Neely
Brad Kushniryk
BE IT RESOLVED that Council of the Municipality of Swan Valley West hereby approves the following payments:
Payroll Payments #4483 to #4492 in the amount of $ 15,144.50
CARRIED
Indemnities
2023-180
Brian Burick
RJ McGregor
BE IT RESOLVED that Council of the Municipality of Swan Valley West hereby approves the following payments:
Indemnities for February #4452 to #4460 in the amount of $ 9217.29
CARRIED
DISCUSSION
June Meeting of G4
2023-181
Terry Neely
Byron Zbirun
WHEREAS the Municipality of Swan Valley West will be hosting the next G4 meeting;
BE IT RESOLVED that the meeting be scheduled for June 12, 2023 and that expenses for hosting the meeting be approved.
CARRIED
June District Meeting – June 22, 2023
Carrie Blosha
RJ McGregor
WHEREAS the June District meeting for the Parkland District will be held in Roblin on June 22, 2023: THEREFORE BE IT RESOLVED that all members of Council are authorized to attend; and
BE IT FURTHER RESOLVED that expenses and mileage are approved for payment.
CARRIED
SV Crisis Centre Request of Support
2023-182
Terry Neely
Byron Zbirun
BE IT RESOLVED that the Municipality of Swan Valley West donate $500 to the Swan Valley Crisis Centre.
CARRIED
Request PUB to Review and Vary Board Order No. 93/22
2023-183
Brad Kushniryk
Terry Neely
WHEREAS a letter dated February 24, 2023, has been submitted to the Public Utilities Board requesting a review and variance to Board Order No. 93/22;
NOW THEREFORE BE IT RESOLVED that the Council of the Municipality of Swan Valley West affirm support of the aforementioned request including a temporary reduction of the debt recovery amount to $0 per quarter.
CARRIED
Swan Valley CT Scanner- Request for Update
Northern Woods & Water Highway Association
Professional Recruitment Fund Agreement
WTP Classification and Training
Fire Board MOU
2023-184
Brad Kushniryk
Brian Burick
BE IT RESOLVED that the Municipality of Swan Valley West approve the MOU for the Swan Valley Fire Board and authorize the Reeve to sign the agreement as presented.
CARRIED
CORRESPONDENCE
Elected Officials EMO Training – March 22, 2023
Schullman Letter
UNFINISHED BUSINESS
COMMITTEE REPORTS/ COMMUNICATIONS
BE IT RESOLVED THAT we do hereby accept the following verbal reports regarding Council Committees and Communications:
Byron Zbirun
Brad Kushniryk
Raymond McGregor
Carrie Blosha
Terry Neely
Brian Burick
Bill Gade, Reeve
Livingstone Visit March 28
IN CAMERA
Go In Camera
2023-185
Brad Kushniryk
Byron Zbirun
RESOLVED that pursuant to Section 152(3) of the Municipal Act, Council shall meet as a committee of the whole and close the meeting to the public to continue discussions in-camera regarding:
*Personnel Matters
*Office Clerk Position
*Matters Under Negotiation
CARRIED
Kenville Hall
OE987 – Ratify Agreement
Access to Fire Hall
Water Contingency Planning
HR Matters
Tax Agreement R316800
Casual Operator List
Sarah Lake Road Update
Adjourn In Camera
2023-186
Brian Burick
RJ McGregor
BE IT RESOLVED that pursuant to Section 152(4) of The Municipal Act, this meeting shall be re-opened to the public.
CARRIED
Resolutions arising from In Camera Discussions
Agreement for Taxes
2023-187
Brad Kushniryk
Terry Neely
WHEREAS a ratepayer of the municipality has requested Council to consider an agreement for payment of tax arrears; and
WHEREAS an agreement has been drafted between the Municipality of Swan Valley West and the property owner;
THEREFORE BE IT RESOLVED that Council approve the agreement and that the Reeve be authorized to sign the aforesaid agreement.
CARRIED
NOTICE OF MOTION
ADJOURNMENT
2023-188
Carrie Blosha
Terry Neely
BE IT RESOLVED that this meeting shall now adjourn at 10:28p.m.
BE IT FURTHER RESOLVED that the next meeting is Tuesday, March 28, 2023 at 7:00 p.m.
CARRIED