The Council of the Town of Swan River met on Tuesday, September 6, 2022 at 7:30 pm in the Town Council Chambers with Mayor Jacobson presiding along with Deputy Mayor Wintoniw and Councillors Delaurier, Moriaux, Friesen, and Whyte.
Also Present:
CAO D. Poole, CFO T. Gnida, Dir. of Works D. Harvey, Dir. of Recreation B. Fedorchuk
Approved Absense:
Councillor Bobick
Delegation Attendees:
Media: Jeremy Bergen, Star and Times
1. Call meeting to order
Mayor Jacobson called the meeting to order at 7:30 PM.
2. Adoption of the Agenda
Resolution No: 2022-0383
Moved By: Duane Whyte
Seconded By: Phylis Friesen
RESOLVED that the agenda for the September 6, 2022 regular meeting of Council be adopted.
Carried
3. Confirmation of the minutes
Resolution No: 2022-0384
Moved By: Johnny Wintoniw
Seconded By: Duane Whyte
RESOLVED the minutes of the August 2, 2022 regular council meeting be approved.
Carried
4. Reception of Delegations and Hearings
5. Reception of Petitions
6. Communications
6.1 RCMP email, letter, invoices and reports
Resolution No: 2022-0385
Moved By: Duane Whyte
Seconded By: Johnny Wintoniw
RESOLVED that the Royal Canadian Mounted Police email dated August 19, letter dated August 16, invoice dated August 23, Contract Policing Monthly Year to Date Report dated June 30, Contract Policing Reconcilation Reports dated June 13, and Statement of Account for 2021-2022 be received.
Carried
6.2 Email from RCMP – Staff Sergeant Joe Duncan
Resolution No: 2022-0386
Moved By: Duane Whyte
Seconded By: Johnny Wintoniw
RESOLVED that the Royal Canadian Mounted Police email dated August 24 be received.
Carried
6.3 To receive building permit applications
Resolution No: 2022-0387
Moved By: Duane Whyte
Seconded By: Johnny Wintoniw
RESOLVED that Building Permits 42/22 through 50/22 with a total estimated value of $2,387,500.00 be received.
Carried
7. Reports of Committees
7.1 Director of Public Works Report
Resolution No: 2022-0388
Moved By: Duane Whyte
Seconded By: David Moriaux
RESOLVED the Director of Public Works report be received.
Carried
7.2 Protective Services Report – 2022 August
Resolution No: 2022-0389
Moved By: Johnny Wintoniw
Seconded By: David Moriaux
RESOLVED the Protective Services for August 2022 report be received.
Carried
7.3 Handivan Report for July
Resolution No: 2022-0390
Moved By: Duane Whyte
Seconded By: Johnny Wintoniw
RESOLVED that the July 2022 Swan River Handi-Transit Van Report be received.
Carried
7.4 Council and CAO Reports
8. New Business
8.1 Next Generation 911 Authority Service Agreement
Resolution No: 2022-0391
Moved By: Phylis Friesen
Seconded By: Johnny Wintoniw
WHERE AS the attached authority service agreement has been filed with and approved by the Canadian Radio-television and Telecommunications Commission (CRTC), and will enable Bell as the designated NG9-1-1 network provider for Quebec, Ontario, Manitoba and the Atlantic provinces, to provide NG9-1-1 Service to your municipality
WHERE AS the execution of the attached non-modifiable agreement between the Town of Swan River and Bell Communications is required for the Public Safety Answering Points (PSAPs) identified in Schedule C of your agreement to migrate from E9-1-1 to NG9-1-1.
THERFORE BE IT RESOLVED the Town of Swan River accept and sign the attached Bell Next Generation 9-1-1 Authority Service Agreement.
Carried
8.2 To receive Swan Lake Watershed District 2022 audited financial statements
Resolution No: 2022-0392
Moved By: Johnny Wintoniw
Seconded By: Duane Whyte
RESOLVED that the Swan Lake Watershed District audited Financial Statements for the Year Ended March 31st, 2022 be received.
Carried
8.3 To receive SV Planning District 2021 financial statements
Resolution No: 2022-0393
Moved By: Johnny Wintoniw
Seconded By: Jason Delaurier
RESOLVED that the Swan Valley Planning District audited Financial Statements for the Year Ended December 31, 2021 be received.
Carried
9. Unfinished Business
10. Accounts
10.1 To approve accounts
Resolution No: 2022-0394
Moved By: David Moriaux
Seconded By: Phylis Friesen
RESOLVED THAT the accounts as follows be hereby approved for payment:
1. General Account Cheques No. 29250 to No. 29377 totaling $2,840,904.40 as listed on Schedule A.
2. Payroll Account Cheques No. 5161 to No. 5169 totaling $115,336.98 as listed on Schedule B.
3. Direct Deposits totaling $795.00 as listed on Schedule C.
4. Direct Deposits totaling $758.93 as listed on Schedule D.
Carried
10.2 To transfer from surplus and reserve for tractor
Moved By: Jason Delaurier
Seconded By: David Moriaux
WHEREAS the 2022 Capital Budget included $50,000.00 for Tractor cab, mower and blade and the 2022 Financial Plan included $510,000.00 Transfer from Accumulated Surplus of which $50,000.00 was to fund the purchase of said tractor;
AND WHEREAS the tractor has been purchased at a cost excluding GST of $54,142.00;
THEREFORE BE IT RESOLVED that $50,000.00 be transferred from Accumulated Surplus to the General Operating Fund.
BE IT FURTHER RESOLVED that $4,142.00 be transferred from the Machinery Replacement Reserve to the General Operating Fund with the condition that the Reserve be repaid from the Recreation Department budget in 2023, or in 2022 should the Recreation Department have a surplus in 2022.
Tabled
10.3 To approve assessment alterations
Resolution No: 2022-0395
Moved By: Phylis Friesen
Seconded By: David Moriaux
WHEREAS Section 326 of The Municipal Act provides that a municipality may impose supplementary taxes, and Subsections 300(6) and 300(6.1) provide that a municipality may cancel or reduce taxes, upon receipt of assessment alterations from Manitoba Assessment Services;
THEREFORE BE IT RESOLVED that the assessment alterations made by Manitoba Assessment Services on August 8th, August 22nd and September 1st be made to the 2022 Property and Business Tax Rolls, with the resulting increases totaling $696.02 and the resulting reductions totaling $1,196.82.
Carried
10.4 To add unpaid accounts to taxes
Resolution No: 2022-0396
Moved By: Johnny Wintoniw
Seconded By: Duane Whyte
WHEREAS the Town of Swan River used municipal equipment, materials and labour to carry out private works on private property under The Municipal Act clause 250(2)(e), and set the fees and charges for the works under clause 252(1)(a) of The Act;
AND WHEREAS sufficient time has been allowed for payment of such outstanding amounts as listed on the attached Schedule “A” totaling $3,880.66;
THEREFORE BE IT RESOLVED THAT each of the unpaid amounts listed on Schedule “A” be added to the corresponding property tax roll and collected in that manner under subsection 252(2) of The Act;
BE IT FURTHER RESOLVED THAT notice be sent to each property owner detailing the amounts being added to the taxes and advising that interest will accrue on said amounts in the same manner as for unpaid property taxes effective October 1st, 2022.
Carried
10.5 To add unpaid utility accounts to taxes
Resolution No: 2022-0397
Moved By: Phylis Friesen
Seconded By: Johnny Wintoniw
RESOLVED THAT the unpaid utility accounts listed on Schedule A totalling $4,279.63 be added to the corresponding property tax rolls and notice be sent to each property owner detailing the amount being added to the taxes and advising that interest will accrue on said amount in the same manner as for unpaid property taxes effective October 1st, 2022.
Carried
10.6 To write-off uncollectible utility accounts
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the unpaid utility accounts listed on Schedule “A” totaling $6,038.88 be written off as uncollectible.
Defeated
11. By-Laws
11.1 First Reading – By-Law 20/2022 – Business Bylaw Amendment
Resolution No: 2022-0398
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that By-Law 20/2022, being a by-law to amend the Business License Bylaw, be read a First time.
Carried
12. Notice of Motion
13. In Camera
RESOLVED that, pursuant to Section 152(3) of the Municipal Act, Council go into Committee and close the meeting to the public.
14. Out of Camera
RESOLVED that pursuant to Sections 152(4) of the Municipal Act this meeting be reopened to the public.
15. Items Arising out of Camera
16. Adjournment
Resolution No: 2022-0399
Moved By: Jason Delaurier
Seconded By: Phylis Friesen
RESOLVED that this regular meeting of Council now adjourn at 8:28pm.
Carried