Minutes of the Regular Meeting of Council of the Rural Municipality of Mountain held Wednesday, January 12th, 2022 via Zoom.
Members Present:
Reeve: Robert Hanson
Councillors: Wilmer Malcolm, Stephen Nadolney, Nestor Rizok, Connie Forbes, Arnie Pedersen and Brad Wyatt.
CAO Paige Wozny was present and acted as secretary.
1. Call to Order
The meeting was called to order at 10:00 a.m. by Reeve Robert Hanson, quorum being present.
2. Adoption of Agenda
Resolution No: 2022/001
Moved By: Connie Forbes
Seconded By: Nestor Rizok
BE IT RESOLVED THAT the Agenda for the January 12th, 2022 Regular Meeting of Council be adopted as presented.
For: 7 Against:
CARRIED UNANIMOUSLY
3. Matters Arising from Minutes
Resolution No: 2022/002
Moved By: Arnie Pedersen
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT the Minutes of the regular meeting of Council held December 22nd, 2021 be adopted as presented, all requirements having been complied with.
For: 7 Against:
CARRIED UNANIMOUSLY
4. By-Laws & Policies
4.1 Cyber Security Policy
Resolution No: 2021/003
Moved By: Brad Wyatt
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby adopt the Cyber Security policy as per Schedule ‘A’ attached hereto.
For: 7 Against:
CARRIED UNANIMOUSLY
5. Financial
5.1 Financial Statements: No Ward Budgets Set
5.2 2022 Membership Payments
Resolution No: 2021/003
Moved By: Stephen Nadolney
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the 2022 memberships as follows:
Manitoba Municipal Administrators Association (CAO & Finance Officer)
Federation of Canadian Municipalities
Canadian Association of Fire Chiefs
Manitoba Association of Municipal Emergency Coordinators
SV Chamber of Commerce
For: 7 Against:
CARRIED UNANIMOUSLY
5.3 WCB Coverage Est of Hours: Private Contractors
5.4 Accounts Receivable
Resolution No: 2022/003
Moved By: Connie Forbes
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT the following unpaid accounts receivable accounts be added to the real property tax account of each account holder:
Roll #300574.000 $20.76
Roll #300450.000 $10.39
For: 7 Against:
CARRIED UNANIMOUSLY
5.4.1 Property Cleanup Enforcement Orders
Resolution No: 2022/004
Moved By: Arnie Pedersen
Seconded By: Nestor Rizok
WHEREAS Property Clean up Orders were issued the property owner of 315 Lorne Ave North and 501 Lorne Ave North, and no response was initiated to rectify the situation;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby charge the property owner of 315 Lorne Ave North and 501 Lorne Ave North in Birch River, MB for the property clean up enforcement costs and if such costs are not paid such costs will be added to the property tax account as per oustanding accounts recievable policy.
For: 7 Against:
CARRIED UNANIMOUSLY
5.5 2022 Beaver Control Program: Apply Same As 2021 Program
5.6 2022 Insurance Review: Tabled
5.7 Accounts Payable
Resolution No: 2022/005
Moved By: Nestor Rizok
Seconded By: Connie Forbes
BE IT RESOLVED THAT Cheque Nos. 20211520 to 20220039 be approved for payment in the amount of $112,612.36 including Direct Deposit Payroll in the amount of $8,281.01 as attached hereto as Schedule ‘A’;
For: 7 Against:
CARRIED UNANIMOUSLY
6. 2022 Budget
6.1 2022 Ward Budgets: Review % Increases
6.2 2022 Ward Projects: Review
6.2.1 Pesticide Use Permit: Apply for Three Year Permit
6.2.2 Mowing: RFQ and Specifications
6.3 Doctor Recruitment Fund: Review with G4
7. Personnel
7.1 In Camera
Resolution No: 2022/006
Moved By: Arnie Pedersen
Seconded By: Wilmer Malcolm
WHEREAS Section 152(3) of The Municipal Act and Section 8.8 of the By-Law No. 01/16 authorize Council to close a meeting to the public to discuss certain matters;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain meet as a committee to discuss personnel.
For: 7 Against:
CARRIED UNANIMOUSLY
7.2 Out of Camera
Resolution No: 2022/007
Moved By: Stephen Nadolney
Seconded By: Nestor Rizok
BE IT RESOLVED THAT the meeting of the committee of the whole be adjourned, and that the regular meeting of Council of the Rural Municipality of Mountain be re-opened to the public.
For: 7 Against:
CARRIED UNANIMOUSLY
Councillor Forbes declared an interest and left the meeting for Resolution No. 008/2021.
7.3 Birch River Public Works
Resolution No: 2022/008
Moved By: Arnie Pedersen
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Moutnain hereby hire Jonathan Forbes as Birch River Public Works;
AND THAT wages and terms of employment be as stated in Schedule ‘A’ attached hereto.
For: 6 Against:
CARRIED UNANIMOUSLY
Councillor Forbes returned to the meeting.
7.4 Pine River Water Plant
Resolution No: 2022/009
Moved By: Nestor Rizok
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Moutnain hereby hire Jade Rody as Pine River Water Plant Operator;
AND THAT wages and terms of employment be as stated in Schedule ‘A’ attached hereto.
For: 7 Against:
CARRIED UNANIMOUSLY
8. 2022 Election
8.1 2022 Election: SEO Appointment
Resolution No: 2022/010
Moved By: Stephen Nadolney
Seconded By: Connie Forbes
WHEREAS Section 10(1) of The Municipal Councils and School Boards Elections Act requires each Municipality to appoint a Senior Election Official (SEO) who will be responsible to manage and conduct all aspects of municipal elections;
AND WHEREAS the Municipality is required to establish a rate of remuneration for the SEO, Assistant SEO and Voting Officials;
THEREFORE BE IT RESOLVED THAT Paige Wozny is appointed SEO, and Kim Paterson assistant SEO for the Rural Municipality of Mountain and the rate of remuneration for Election Officials be set as attached as Schedule ‘A’.
For: 7 Against:
CARRIED UNANIMOUSLY
8.2 Ward Boundaries
Resolution No: 2022/011
Moved By: Arnie Pedersen
Seconded By: Connie Forbes
WHEREAS the current ward by-law has remained constant since 1998 and it is suggested that a review of the current ward system be reviewed prior to the next general election;
AND WHEREAS Council has reviewed populations, ward sizes, and voter turn out;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain maintain the current ward boundaries as per By-Law No. 960/98.
For: 7 Against:
CARRIED UNANIMOUSLY
8.3 Pre – Post Election Orientations: BSC Grant
Resolution No: 2021/012
Moved By: Brad Wyatt
Seconded By: Stephen Nadolney
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain fund the Pre and Post Election Orientation from Way to Go Consulting 100% if the Building Sustainable Communities Grant is not approved.
For: 7 Against:
9. Ward Reports & Work Orders
10. Delegations/Petitions
11. Meeting Attendance and Reports
12. General Business
12.1 SV Municipal Airport Commission
Resolution No: 2022/012
Moved By: Arnie Pedersen
Seconded By: Connie Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the new agreement to establish the Swan Valley Municipal Airport Commission;
AND THAT the Reeve and CAO be authorized to sign on behalf of the Municipality.
For: 7 Against:
CARRIED UNANIMOUSLY
12.2 Snowplow Services: Review of New Contractors Performance
12.3 Review of Waste Disposal & Recycling Services: MSDIP Approval
12.3.1 Current Service Standards – OSS: Review Concerns
13. Communications
13.1 Provincial Strategy on Homelessness: Review Discussion Paper
13.2 LUD of Pine River Minutes: Review
13.3 LUD of Mafeking Minutes: Review
13.4 Meeting Venue: Zoom Until Further Notice
14. Adjournment
Resolution No: 2022/013
Moved By: Wilmer Malcolm
Seconded By: Nestor Rizok
BE IT RESOLVED THAT the Regular Meeting of Council of the Rural Municipality of Mountain be adjourned to meet again on January 26th, 2022.
Meeting adjourned at 12:05 p.m.
For: 7 Against:
CARRIED UNANIMOUSLY