Minutes of the Regular Meeting of Council of the Rural Municipality of Mountain held Tuesday, December 22nd, 2020 via zoom.
Members Present:
Reeve: Robert Hanson
Councillors: Wilmer Malcolm, Steve Nadolney, Nestor Rizok, Connie Forbes, Arnie Pedersen and Brad Wyatt.
CAO Paige Larocque was present and acted as secretary.
Finance Officer Kim Paterson was also present.
1. Call to Order
The meeting was called to order at 9:45 a.m. by Reeve Robert Hanson, quorum being present.
2. Adoption of Agenda
Resolution No: 2020/476
Moved By: Connie Forbes
Seconded By: Nestor Rizok
BE IT RESOLVED THAT the Agenda for the December 22nd, 2020 Regular Meeting of Council be adopted as presented.
For: 6 Against:
CARRIED UNANIMOUSLY
Councillor Pedersen joined the meeting.
3. Matters Arising from Minutes
Resolution No: 2020/477
Moved By: Arnie Pedersen
Seconded By: Stephen Nadolney
BE IT RESOLVED THAT the Minutes of the Regular Meeting of Council held December 9th, 2020 be adopted as presented, all requirements having been complied with.
For: 7 Against:
CARRIED UNANIMOUSLY
4. By-Laws & Policies
4.1 Fire Department Policy Manual: Section 2 Job Descriptions
4.2 Road Allowance By-Law: Review
4.3 Nuisance Animal Control Policy
Resolution No: 2020/478
Moved By: Connie Forbes
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby adopt the Nusinance Animal Control policy as per Schedule ‘A’ attached hereto.
For: 7 Against:
CARRIED UNANIMOUSLY
4.4 Road Opening By-Law [Forsythe Road]
Resolution No: 2020/479
Moved By: Arnie Pedersen
Seconded By: Nestor Rizok
BE IT RESOLVED THAT By-Law No. 16/2020, being a By-Law to open a road within the Rural Municipality of Mountain, be given first reading.
For: 7 Against:
CARRIED UNANIMOUSLY
5. Financial
5.1 Financial Statements: Review
5.2 2020 Road Maintenance: From Reserve Transfer
Resolution No: 2020/480
Moved By: Connie Forbes
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the transfer from the Road Maintenance Reserve Fund in the amount of $98,000.00 as per Schedule ‘A’ attached hereto for Road Maintenance expenditures in Wards 4 & 5.
For: 7 Against:
CARRIED UNANIMOUSLY
5.3 2020 Reserve Transfers
Resolution No: 2020/481
Moved By: Brad Wyatt
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the following transfers to reserve:
Road Maintenance Reserve Fund Transfer $57,500.00
Birch River Utility Reserve Fund Transfer $7,307.40
Mafeking Utility Reserve Fund Transfer $2,898.79
For: 7 Against:
CARRIED UNANIMOUSLY
5.4 2020 CDI Reserve Fund Transfer
Resolution No: 2020/482
Moved By: Stephen Nadolney
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the transfer from the CDI Reserve Fund in the amount of $82,474.86 for the Birch River Fire Hall Project.
For: 7 Against:
CARRIED UNANIMOUSLY
5.5 Interim Operating Budget 2021
Resolution No: 2020/483
Moved By: Wilmer Malcolm
Seconded By: Connie Forbes
BE IT RESOLVED THAT the Rural Municipality of Mountain hereby adopt the following 2021 Interim Operating Budget as per Section 163 of the Municipal Act to allow for expenditures:
GENERAL OPERATING $580,000.00
General Government $250,000.00
Protective $40,000.000
Transportation $150,000.00
Environmental Health $40,000.00
Public Health & Welfare $20,000.00
Economic Development $20,000.00
Recreation & Culture $10,000.00
Fiscal $50,000.00
BIRCH RIVER UTILITY OPERATING $50,000.00
MAFEKING UTILITY OPERATING $30,000.00
For: 7 Against:
CARRIED UNANIMOUSLY
5.6 2021 Membership Payments
Resolution No: 2020/484
Moved By: Brad Wyatt
Seconded By: Connie Forbes
BE IT RESOLVED THAT Council of the RM of Mountain hereby approve the 2021 memberships as follows:
Manitoba Municipal Administrators Association
Northern Woods & Waterway Association
Federation of Canadian Municipalities
Canadian Association of Fire Chiefs
Manitoba Association of Municipal Emergency Coordinators
SV Chamber of Commerce
For: 7 Against:
CARRIED UNANIMOUSLY
5.7 2021 Budget: LiDar
Resolution No: 2020/485
Moved By: Stephen Nadolney
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the 2021/2022 expenditure to the Intermountain Watershed District for the purchase of LiDar in the amount of $20,306.00.
For: 7 Against:
CARRIED UNANIMOUSLY
5.8 Fire Safety Plan: GIS System
Resolution No: 2020/486
Moved By: Stephen Nadolney
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the expenditure to update the GIS system with the Municipal Fire Safety Plan in the amount of $299.25;
AND THAT the CAO be authorized to sign on behalf of the Municipality.
For: 7 Against:
CARRIED UNANIMOUSLY
5.9 Birch River SCF Program: Request Extension
Resolution No: 2020/487
Moved By: Wilmer Malcolm
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby request for an extension of funding for the SCF Project # 5203 for Birch River Water Treatment Plant Upgrades until March 31st, 2021;
AND THAT the CAO be authorized to sign on behalf of the Municipality.
For: 7 Against:
CARRIED UNANIMOUSLY
5.10 AMM Blue Cross Benefits Renewal
Resolution No: 2020/488
Moved By: Connie Forbes
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the renwal of the AMM Blue Cross benefits plan as per Schedule ‘A’ attached hereto;
AND THAT the CAO be authorized to sign on behalf of the Municipality.
For: 7 Against:
CARRIED UNANIMOUSLY
5.11 Accounts Receivable
Resolution No: 2020/489
Moved By: Stephen Nadolney
Seconded By: Nestor Rizok
BE IT RESOLVED THAT the following unpaid utility accounts be added to the real property tax account of each account holder as per Schedule ‘A’ attached hereto.
For: 7 Against:
CARRIED UNANIMOUSLY
5.12 Accounts Payable
Resolution No: 2020/490
Moved By: Nestor Rizok
Seconded By: Brad Wyatt
BE IT RESOLVED THAT Cheque Nos.20201423 to 20201523 be approved for payment in the amount of $127,185.63, including Council Indemnities in the amount of $5,412.69 as per By-Law 03/16 and Direct Deposit Payroll in the amount of $5,407.91 as attached hereto as Schedule ‘A’;
AND FURTHER IT BE RESOLVED THAT the direct payment amount of $7,926.20 for Receiver General for December 31st, 2020 be hereby approved.
For: 7 Against:
CARRIED UNANIMOUSLY
5.13 Employee Appreciation
Resolution No: 2020/505
Moved By: Connie Forbes
Seconded By: Stephen Nadolney
BE IT RESOLVED THAT Council of the RM of Mountain hereby approve the additional employee appreciation as per Schedule ‘A’ attached hereto.
For: 7 Against:
CARRIED UNANIMOUSLY
6. Asset Management
6.1 Bell River Bridge: RFP for Pier Caps
7. WARD REPORTS & Work Orders
Resolution No: 2020/491
Moved By: Nestor Rizok
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve work orders #171/2020 to #172/2020 attached hereto.
For: 7 Against:
CARRIED UNANIMOUSLY
8. Delegations/Petitions
9. Meeting Attendance and Reports
10. General Business
10.1 Waste Disposal Closure Plans
Resolution No: 2020/492
Moved By: Stephen Nadolney
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the proposal from Environmental Consulting Solutions for the Cowan and Pine River Waste Disposal Closure Plans;
AND THAT the CAO be authorized to sign on behalf of the Municipality.
For: 7 Against:
CARRIED UNANIMOUSLY
10.2 Workplace, Safety & Health Committee: Explore Virtual Meetings
10.3 Animal Control Complaint: Pine River
Resolution No: 2020/493
Moved By: Wilmer Malcolm
Seconded By: Brad Wyatt
WHEREAS the Municipality has received several complaints regarding, and has issued fines in the past to M. Burmaster;
AND WHEREAS further complaints have been received;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby issue fine in the amount of $200.00 to M. Burmaster under Animal Control By-Law No. 04/19.
For: 7 Against:
CARRIED UNANIMOUSLY
10.4 Animal Control Complaint – Birch River: Review
10.5 Animal Control Complaint – Birch River: Review
10.6 Animal Control – Ward Three: Review Appeal
Councillor Forbes presented a notice of motion to consider Resolution No. 2020/422 & 2020/370 at the next regular Council meeting.
10.7 Access to SW 32-34-23W: Review
10.8 2021 Building Inspector Agreement
Resolution No: 2020/494
Moved By: Connie Forbes
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby enter into an agreement for Building Inspection Services for the years 2021 & 2022 as per Schedule ‘A’ attached hereto;
AND THAT the Reeve and CAO be authorized to sign on behalf of the Municipality.
For: 6 Against: 1
CARRIED UNANIMOUSLY
10.9 2021 Weed Inspector Agreement
Resolution No: 2020/495
Moved By: Brad Wyatt
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby enter into an agreement for Weed Inspection Services for the years 2021 & 2022 as per Schedule ‘A’ attached hereto;
AND THAT the Reeve and CAO be authorized to sign on behalf of the Municipality.
For: 7 Against:
CARRIED UNANIMOUSLY
10.10 2020 Tax Sale – Terms & Conditions
Resolution No: 2020/496
Moved By: Connie Forbes
Seconded By: Nestor Rizok
WHEREAS the 2020 Tax Sale will be held on March 11th, 2021;
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby set the reserve bid for the 2020 Tax Sale as per Section 372 of the Municipal Act;
AND FURTHER BE IT RESOLVED THAT the terms and conditions be set as per Schedule ‘A’ attached hereto;
AND THAT the CAO be authorized to sign on behalf of the Municipality.
For: 7 Against:
CARRIED UNANIMOUSLY
10.11 Destruction of Municipal Records
Resolution No: 2020/497
Moved By: Wilmer Malcolm
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby authorize the Chief Administrative Officer to destroy Municipal Documents under the Manitoba Regulation No. 53/97 as per Schedule ‘A’ attached hereto.
For: 7 Against:
CARRIED UNANIMOUSLY
10.12 2020 Fire Department Use of Equipment: Christmas
Resolution No: 2020/498
Moved By: Connie Forbes
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby authorize the use of Fire Department Equipment for 2020 Christmas Drive Outs in Pine River, Birch River and Mafeking.
For: 7 Against:
CARRIED UNANIMOUSLY
10.13 2021 Fire Department Members
Resolution No: 2020/499
Moved By: Stephen Nadolney
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the 2021 Fire Department members as per Schedule ‘A’ attached hereto.
For: 7 Against:
CARRIED UNANIMOUSLY
11. Communications
11.1 2021 Contract Mowing: Review Requirements
11.2 The Retail Business Hours of Operation Act: Review
11.3 STARS Donation
Resolution No: 2020/500
Moved By: Wilmer Malcolm
Seconded By: Connie Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby donate $978.00 towards STARS – Shock Trauma Air Rescue Service.
For: 7 Against:
CARRIED UNANIMOUSLY
11.4 MMSM 2021 Funding: Review
11.5 Universal Broadband Fund: Review
11.5.1 Universal Broadband Fund – Community Futures
Resolution No: 2020/501
Moved By: Stephen Nadolney
Seconded By: Brad Wyatt
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby supports the joint application of the Community Futures – Parkland Region to the Universal Broadband Fund;
AND THAT the CAO be authorized to submit letter of support toward such project on behalf of the Municipality.
For: 7 Aganist:
CARRIED UNANIMOUSLY
11.6 Backdraft Magazine Advertisement
Resolution No: 2020/502
Moved By: Stephen Nadolney
Seconded By: Nestor Rizok
BE IT RESOLVED THAT the Rural Municipality of Mountain hereby authorize the advertisement in the Annual Backdraft Magazine in the amount of $155.00.
For: 7 Against:
CARRIED UNANIMOUSLY
11.7 Katie Cares Inc. Donation Request
Resolution No: 2020/503
Moved By: Wilmer Malcolm
Seconded By: Connie Forbes
BE IT RESOLVED THAT the Rural Municipality of Mountain hereby authorize a donation towards Katie Cares Inc. in the amount of $100.00.
For: 7 Against:
CARRIED UNANIMOUSLY
11.8 RM Minitonas – Round-a-Bout in Swan River: Review
12. Adjournment
Resolution No: 2020/504
Moved By: Stephen Nadolney
Seconded By: Nestor Rizok
BE IT RESOLVED THAT the Regular Meeting of Council of the Rural Municipality of Mountain be adjourned to meet again on January 13th, 2021.
Meeting adjourned at 12:08 p.m.
For: 7 Against:
CARRIED UNANIMOUSLY