The Council of the Town of Swan River met on Tuesday, December 15, 2020 at 7:30 pm in the Town Council Chambers with Mayor Jacobson presiding along with Councillors Delaurier, Friesen, Moriaux and Whyte in person.
Via video conferencing: Councillor Wintoniw and Gray
Also Present:
Staff – In person: CAO Jerry Gautreau, Assistant CAO P. Henkelman
Via video conferencing: CFO T. Gnida, Dir PW Poole
Delegations: None
Media: Jeremy Bergen, Star & Times
1. Call meeting to order
Mayor Jacobson called the meeting to order at 7:30 pm.
2. Adoption of the Agenda
Resolution No: 2020-622
Moved By: Duane Whyte
Seconded By: Johnny Wintoniw
Addition to the agenda:
Transfer from Machinery Replacement Reserve for Incident Command Vehicle with Telemetry.
Remove Item Water Leak Credit Policy on recommendation of administration.
RESOLVED that the agenda for the December 15, 2020 meeting be adopted as amended.
Carried
3. Confirmation of the minutes
Resolution No: 2020-623
Moved By: Phylis Friesen
Seconded By: Johnny Wintoniw
RESOLVED the minutes of the December 1, 2020 regular council meeting and December 8, 2020 committee of the whole meeting be approved.
Carried
4. Reception of Delegations and Hearings
5. Communications
6. Reception of Petitions
7. Reports of Committees
7.1 Director of Public Works Report
Resolution No: 2020-624
Moved By: David Moriaux
Seconded By: Johnny Wintoniw
RESOLVED the Director of Public Works report be received.
Carried
7.2 Other Reports
7.2.1 Protective services report
Resolution No: 2020-625
Moved By: Duane Whyte
Seconded By: David Moriaux
RESOLVED that the November 2020 Protective Services Report be received.
Carried
7.3 Council and CAO Reports
8. New Business
8.1 Proposed hospitality tax
Discussion.
8.2 Attendance at AMM Virtual Convention
Resolution No: 2020-626
Moved By: Phylis Friesen
Seconded By: Duane Whyte
RESOLVED that Council be authorized to attend the virtual AMM Annual General Meeting held on November 23, 2020.
Carried
8.3 Attendance at CBA negotiations
Resolution No: 2020-627
Moved By: Duane Whyte
Seconded By: Jason Delaurier
RESOLVED that Councillor Moriaux be authorized to attend the collective bargaining negotiations and planning meeting held on October 26 – 28, 2020 in Swan River.
Carried
8.4 To appoint signing officers
Resolution No: 2020-628
Moved By: Jason Delaurier
Seconded By: Phylis Friesen
RESOLVED that the signing officers for the Town of Swan River be either Mayor Lance Jacobson or Deputy Mayor Johnny Wintoniw and either Chief Administrative Officer Jerry Gautreau, Assistant CAO Patricia Henkelman, or Chief Financial Officer Terence Gnida.
Carried
Councillor Gray declared a conflict and left the meeting at 7:52 pm.
8.5 Fencing for fire damaged property
Resolution No: 2020-629
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that security fencing be kept at the fire damaged property located at 124 5th Ave S beginning January 1, 2021. All costs will be added to the real property tax bill for this premise, if the owner does not pay for the cost of this service.
Carried
Councillor Gray returned to the meeting at 7:57 pm.
8.6 Rescind resolution 2016.529
Resolution No: 2020-630
Moved By: David Gray
Seconded By: Jason Delaurier
RESOLVED that resolution 2016.529, the Vacation and Bank Time policy, be moved to Committee of the Whole meeting.
Carried
9. Unfinished Business
10. Accounts
10.1 To approve accounts
Resolution No: 2020-631
Moved By: Phylis Friesen
Seconded By: Johnny Wintoniw
RESOLVED THAT the accounts as follows be hereby approved for payment:
1. General Account Cheques No. 27012 to No. 27062 for a total of $146,998.71
2. Payroll Account Cheques No. 4768 to No. 4774 for a total of $92,551.78
3. Payroll Account Cheques No. 4775 to No. 4780 for a total of $72,747.31
4. Direct Deposits totaling $20,193.45
Carried
10.2 To transfer from Machinery Reserve for loader-backhoe
Resolution No: 2020-632
Moved By: David Moriaux
Seconded By: Jason Delaurier
WHEREAS the Capital Budget for the Year 2020 included $98,000.00 for “Loader-Backhoe” to be Borne by Borrowing;
AND WHEREAS the Loader-Backhoe has been purchased at a cost of $105,626.12 being $7,626.12 more than the authorized borrowing;
THEREFORE BE IT RESOLVED that $7,626.12 be transferred from the Machinery Replacement Reserve Fund to the General Operating Fund for the excess.
Carried
10.3 To adopt 2021 interim operating budget
Resolution No: 2020-633
Moved By: Phylis Friesen
Seconded By: Johnny Wintoniw
WHEREAS Section 163 of The Municipal Act provides that “A Council may adopt an interim operating budget to have effect only until the Council adopts the operating budget for the fiscal year”;
NOW THEREFORE BE IT RESOLVED that the following interim operating budget be adopted for the year 2021:
General Operating Requirements:
General Government Services $800,000
Protective Services $1,600,000
Transportation Services $1,000,000
Environmental Health Services $1,200,000
Public Health & Welfare Services $200,000
Regional Planning & Development $30,000
Resource Conservation & Industrial Development $130,000
Recreation & Cultural Services $1,400,000
Fiscal Services $600,000
Water & Sewer Services $1,400,000
Carried
10.4 To adopt the November 2020 financial statements
Resolution No: 2020-634
Moved By: Johnny Wintoniw
Seconded By: David Moriaux
RESOLVED that the Financial Statements for the Eleven Months Ending November 30th, 2020 be adopted as received.
Carried
10.5 To transfer from Fire Truck Replacement Reserve for Incident Command Vehicle
Resolution No: 2020-635
Moved By: Jason Delaurier
Seconded By: Phylis Friesen
WHEREAS the 2020 Capital Budget included $35,000.00 for Incident Command Vehicle with Telemetry to be Borne by the Fire Truck Replacement Reserve, and the telemetry and enhancements to the vehicle have been purchased at a cost (net of GST) of $34,190.71;
BE IT HEREBY RESOLVED that $34,190.71 be transferred from the Fire Truck Replacement Reserve Fund to the General Operating Fund.
Carried
11. By-Laws
11.1 Rescind By-law 25.2017
Resolution No: 2020-636
Moved By: David Gray
Seconded By: Duane Whyte
RESOLVED that By-law 25.2017 being a by-law of the Town of Swan River to permit holiday and Sunday shopping be moved to Committee of the Whole meeting.
Carried
11.2 Second reading of By-Law 18/2020 amending 7/2020 Incident Command Vehicle
Resolution No: 2020-637
Moved By: Phylis Friesen
Seconded By: David Moriaux
RESOLVED that By-Law No. 18/2020 being a By-Law of the Town of Swan River to amend its By-Law No. 7/2020, which provided for the expenditure and borrowing of funds for the purchase of a firefighting incident command vehicle, be read a second time.
Carried
11.3 Second reading of By-Law 19/2020 amending 8/2020 Loader-Backhoe
Resolution No: 2020-638
Moved By: David Gray
Seconded By: Duane Whyte
RESOLVED that By-Law No. 19/2020 being a By-Law of the Town of Swan River to amend its By-Law No. 8/2020, which provided for the expenditure and borrowing of funds for the purchase of a loader-backhoe, be read a second time.
Carried
11.4 Third reading of By-Law 18/2020 amending 7/2020 Incident Command Vehicle
Resolution No: 2020-639
Moved By: Johnny Wintoniw
Seconded By: Phylis Friesen
RESOLVED that By-Law No. 18/2020 being a By-Law of the Town of Swan River to amend its By-Law No. 7/2020, which provided for the expenditure and borrowing of funds for the purchase of a firefighting incident command vehicle, be read a third time and be passed.
Jason Delaurier – no
Phylis Friesen – yes
David Gray – abstained
Lance Jacobson – yes
David Moriaux – yes
Duane Whyte – yes
Johnny Wintoniw – yes
Carried
11.5 Third reading of By-Law 19/2020 amending 8/2020 Loader-Backhoe
Resolution No: 2020-640
Moved By: Duane Whyte
Seconded By: Johnny Wintoniw
RESOLVED that By-Law No. 19/2020 being a By-Law of the Town of Swan River to amend its By-Law No. 8/2020, which provided for the expenditure and borrowing of funds for the purchase of a loader-backhoe, be read a third time and be passed.
Jason Delaurier – yes
Phylis Friesen – yes
David Gray – abstained
Lance Jacobson – yes
David Moriaux – yes
Duane Whyte – yes
Johnny Wintoniw – yes
Carried
12. Notice of Motion
13. In Camera
Resolution No: 2020-641
Moved By: Phylis Friesen
Seconded By: Johnny Wintoniw
RESOLVED that, pursuant to Section 152(3) of the Municipal Act, Council go into Committee and close the meeting to the public.
Personnel
Carried
14. Out of Camera
Resolution No: 2020-642
Moved By: Phylis Friesen
Seconded By: Johnny Wintoniw
RESOLVED that pursuant to Sections 152(4) of the Municipal Act this meeting be reopened to the public.
Carried
15. Adjournment
Resolution No: 2020-643
Moved By: Phylis Friesen
Seconded By: Johnny Wintoniw
RESOLVED that this regular meeting of Council now adjourn at 9:36 pm.
Carried