Received August 10, 2020
Regular Meeting of the Council of the Municipality of Swan Valley West, held in the Council Chambers at 216 Main Street West, Swan River, Manitoba this 23rd day of June 2020 at 7:05 pm.
Present:
Reeve: William Galloway
Councillors: Carrie Blosha
Bill Gade
Matt Wills
Tyler Kushniryk
ACAO/FO: James Webb
Absent with Prior Written Notice: Glen Foster, and Darryl Pierrepont
Delegations: 7:15 pm: Pub. Hearing Variance App. on SW 28-34-27
7:30 pm: Pub. Hearing Variance App. on SW 2-38-27
1. CARRIE BLOSHA
TYLER KUSHNIRYK
RESOLVED that notice of absence has been received from Councillors Darryl Pierrepont and Glen Foster regarding their inability to attend the Regular Meeting of Council held on this 23rd day of June, 2020, and the same shall be accepted by the members of the Committee in attendance.
Carried.
2. CARRIE BLOSHA
MATT WILLS
RESOLVED that the Agenda for the Regular Meeting of Council held this 23RD day of June, 2020 shall be adopted as presented.
Carried.
3. MATT WILLS
BILL GADE
RESOLVED that the Minutes for the Regular Meeting of the Council on June 9th, Special Meeting on June 4th, and Public Hearing on June 2nd, 2020 for the Municipality of Swan Valley West, shall be adopted as presented.
Carried.
4. TYLER KUSNIRYK
BILL GADE
RESOLVED that we do hereby adjourn the Regular meeting of Council at 7:15 pm to open the following Public Hearings:
1. Variance Application for SW ¼ of Section 28-34-27 W
2. Variance Application for SW ¼ of Section 2-38-27 W
BE IT FURTHER RESOLVED that we shall reconvene the Regular meeting of Council immediately following the adjournment of said Public Hearings.
Carried.
5. MATT WILLS
BILL GADE
WHEREAS under Section 242(1) of the Municipal Act it states that, a designated officer finds that a person is contravening a by-law or that the municipality is authorized to enforce, the designated officer may by written order require the person responsible for the contravention to remedy it if, in the opinion of the officer, the circumstances so require.
WHEREAS further under Section 242(2) of the Municipal Act, the order may (b) direct a person to take any action or measure necessary to remedy the contravention of the Act or by-law, including the removal or demolition of a structure that has been erected or placed in contravention of a by-law and, if necessary, to prevent a reoccurrence of the contravention; (d) state that if the person does not comply with the directions within a specified time, the municipality will take the action or measure at the expense of the person.
WHEREAS a letter has been sent to the properties contravening Building By-Law No. 2433-14 and the conditions set out in said letters have not been met.
THEREFORE BE IT RESOLVED that the expenses as per attached list of Roll Numbers owing to the Municipality of Swan Valley West as of today’s date shall be moved to the tax roll for the appropriate property and a notice shall be sent to all property owners reporting the amount moved to the tax roll and the current outstanding balance as a result of this application of amounts owing to the municipality.
Carried.
6. MATT WILLS
BILL GADE
RESOLVED that a Public Hearing shall be held on July 28th, 2020 at 7:15 pm for the purpose of receiving presentations from those who may be interested in regards to the request for a Variance Order increasing the maximum site area from 10 acres to 14.82 acres within the AG-Zone on the property known as NE 5-37-29 W and;
BE IT FURTHER RESOLVED that all necessary advertising, mailing and posting of the notice for said hearing shall be made in accordance with The Planning Act.
Carried.
7. CARRIE BLOSHA
TYLER KUSHNIRYK
WHEREAS the Benito Landfill needs to be expanded in accordance to keep in compliance with the Requirements of Conservation and Climate and;
WHEREAS an engineered plan is required for such.
THEREFORE BE IT RESOLVED that the attached Quotation-Engineering Services for the Benito Waste Disposal Ground Expansion Design dated April 29, 2020, from JR Cousin Consultants Ltd. shall be accepted as presented and signed by the Reeve on behalf of the Municipality, and;
BE IT RESOLVED that the Lump Sum Fees of $26,360 outlined in said Quotation shall be accepted as presented, and;
BE IT RESOLVED that the retainer of $13,180.00 shall be paid immediately to commence and to authorize work on said project, and;
BE IT FURTHER RESOLVED that additional retainer(s) will be paid later as work progresses.
Carried.
**Bill Gade left the meeting
8. MATT WILLS
CARRIE BLOSHA
WHEREAS the Municipality’s Tandem Truck requires repairs;
AND WHEREAS a cost figure to carry out the repairs has been received from Northview Service in Benito;
THEREFORE BE IT RESOLVED THAT Council approve the repairs to be carried out at a cost of __________by Northview Service.
Tabled.
**Bill Gade returned to the meeting
9. MATT WILLS
BILL GADE
WHEREAS Council passed a resolution on April 14th, 2020 to comply with the Province’s mandate for public gatherings due to the threat of the COVID-19 Virus;
AND WHEREAS the Province has implemented new measures to allow for the opening or partial opening of municipal public buildings;
THEREFORE BE IT RESOLVED THAT Council hereby authorize the opening of the Benito Recreation Centre and surrounding grounds subject to the Centre’s Committee remaining in compliance with the existing and future plans put forth by the provincial Government related to the operations of such facilities in order to minimize the risk of COVID-19.
Carried.
10. CARRIE BLOSHA
TYLER KUSHNIRYK
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approved the following payments:
General Cheques #16147 to #16174 in the amount of $189,788.75
For a total of $189,788.75
Blosha – yes
Kushniryk – yes
Gade – No
Wills – yes
Galloway – yes
Carried.
11. CARRIE BLOSHA
MATT WILLS
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approved the following payments:
Payroll Cheques #3157 to #3173 in the amount of $21,092.80
For a total of $21,092.80
Carried.
12. TYLER KUSNIRYK
CARRIE BLOSHA
RESOLVED that we do hereby accept the following verbal reports regarding Council Committees and Communications;
T. Kushniryk: Library Financials, Open Phase 3 is 5 people max, Benito Library paving at read, RISE EDO Scheduled Interview, G4
C. Blosha: LUD Mtg.
M. Wills: Special Budget Mtg
D. Pierrepont: Absent
B. Gade: G4 Mtg, Shared Services Pkg, CT Scan $600 K for Dr. Recruitment, Airport Agreement should be followed, Valley in the Mountain.
G. Foster: Transportation, Interview, and Sp. Budget Meeting
Reeve, Galloway: AMM Distance Mtg, Canadian Infrastructure, Code of Conduct-6 months from now in November for training, June 18 RISE- RM of Mountain withdrew.
– ACAO, J. Webb: N/A
Carried.
13. BILL GADE
TYLER KUSHNIRYK
RESOLVED that pursuant to Section 152(3) of the Municipal Act, the Council as a whole shall go into camera and close the meeting to continue discussions regarding:
13.1 Building Inspector Report
13.2 Hiring a By-Law Enforcement Officer
13.3 Municipal Landfills
13.4 Recycling
Carried.
14. CARRIE BLOSHA
TYLER KUSHNIRYK
RESOLVED that pursuant to Section 152(4) of the Municipal Act, this meeting shall be re-opened to the public.
Carried.
15. BILL GADE
MATT WILLS
WHEREAS the Municipality of Swan Valley West requested and received quotations for garbage and recycling services for a two-year term commencing in 2020;
AND WHEREAS the program had to be reduced and / or eliminated in 2020;
AND WHEREAS the low bidder verbally agreed to maintain the pricing for the reduced program if implemented and / or until the possible implementation of a Special Service Fee(s) which would provide for a combined Garbage and Recycling Program within specific areas of the municipality to be effective January 1, 2021;
THEREFORE, BE IT RESOLVED THAT Council approve the quotation as submitted by OSS dated Friday March 20, 2020.
Carried.
16. MATT WILLS
BILL GADE
RESOLVED that Reports and Recommendations made by the Building Inspector shall be received by the Council of the Municipality of Swan Valley West as presented;
AND BE IT FURTHER RESOLVED that payments for the above services shall be approved as submitted.
Carried.
17. CARRIE BLOSHA
MATT WILLS
WHEREAS it has been agreed by Council that there is a need to fill the vacant position of the By-Law Enforcement Officer, and;
WHEREAS the selection committee has reviewed the qualifications and experience of the applications submitted for the position;
THEREFORE BE IT RESOLVED that Dale Rose shall be hired as a By-Law Enforcement Officer on a contract for the Municipality of Swan Valley West, with a start date as soon as can be mutually agreed, and;
BE IT FURTHER RESOLVED that the terms and conditions of said appointment shall be agreed to by the Municipality and the successful applicant as set out in an Employment Contract signed by the Reeve on behalf of the Municipality.
Carried.
18. MATT WILLS
BILL GADE
RESOLVED that we reverse Resolution #21 from May 26th, 2020.
Carried.
19. MATT WILLS
TYLER KUSHNIRYK
RESOLVED that this meeting shall now adjourn at 10:30 p.m.
BE IT FURTHER RESOLVED that the next meeting is Tuesday, July 14th, 2020 at 7:00 p.m.
Carried.