The Council of the Town of Swan River met on Tuesday, July 21, 2020 at 7:30 pm in the Town Council Chambers with Mayor Jacobson presiding along with Councillors Moriaux, Wintoniw, Gray and Whyte in attendance. Attending via video conferencing Councillor Delaurier.
Absent with notice: Councillor Friesen
Also Present:
Staff – In person: Acting CAO P. Henkelman,
Via video conferencing: CFO T. Gnida, Fire Chief D. Fedorchuk
Delegations:
Via video conferencing: Bruce Hardie
In person: SVBC delegation – Reid Minish, Derek Armstrong, Naomi Griffith, MLA R. Wowchuk
Media: Star & Times, Jeremy Bergen
1. Call meeting to order
Mayor Jacobson called the meeting to order at 7:30 pm.
2. Adoption of the Agenda
Resolution No: 2020-380
Moved By: Duane Whyte
Seconded By: Johnny Wintoniw
RESOLVED that the Agenda for the July 21, 2020 regular meeting of Council be adopted as received.
Carried
3. Confirmation of the minutes
Resolution No: 2020-381
Moved By: Johnny Wintoniw
Seconded By: David Moriaux
RESOLVED the minutes of the July 7, 2020 special meeting, July 7, 2020 regular council meeting and the July 14, 2020 committee of the whole meeting be received and approved.
Carried
4. Reception of Delegations and Hearings
4.1 CFO Gnida and PKHC CPAs re 2019 Consolidated Financial Statements and Audit Report
4.2 In Camera
Resolution No: 2020-382
Moved By: David Gray
Seconded By: Duane Whyte
RESOLVED that, pursuant to Section 152(3) of the Municipal Act, Council go into Committee and close the meeting to the public.
SVBC delegation
Carried
4.3 Out of Camera
Resolution No: 2020-383
Moved By: Johnny Wintoniw
Seconded By: Duane Whyte
RESOLVED that pursuant to Sections 152(4) of the Municipal Act this meeting be reopened to the public.
Carried
5. Reception of Petitions
6. Communications
6.1 To receive building permit applications
Resolution No: 2020-384
Moved By: David Gray
Seconded By: Duane Whyte
RESOLVED that Building Permits 47/20 through 53/20 with a total estimated value of $128,700.00 be received.
Carried
6.2 To receive letter from Manitoba Infrastructure
Resolution No: 2020-385
Moved By: David Moriaux
Seconded By: Johnny Wintoniw
RESOLVED that the letter from Mark Allard, Director, Manitoba Infrastructure, Engineering and Operations Division dated July 15, 2020 be received as information.
Carried
7. Reports of Committees
7.1 Director of Public Works Report
Resolution No: 2020-386
Moved By: Duane Whyte
Seconded By: Johnny Wintoniw
RESOLVED the Director of Public Works report be received.
Carried
7.2 Other Reports
7.2.1 Fire Chief Report
Resolution No: 2020-387
Moved By: Johnny Wintoniw
Seconded By: David Moriaux
RESOLVED the Fire Chief Report be received.
Carried
7.3 Council and CAO Reports
8. New Business
8.1 To receive the 2019 Planning District audited financial statements
Resolution No: 2020-388
Moved By: Johnny Wintoniw
Seconded By: Jason Delaurier
RESOLVED that the Swan Valley Planning District audited Financial Statements for the Year Ended December 31, 2019 be received.
Carried
8.2 To accept the 2020 Swan Valley Planning District Budget
Resolution No: 2020-389
Moved By: Duane Whyte
Seconded By: David Moriaux
RESOLVED that the Swan Valley Planning District 2020 Budget be received and accepted.
Carried
8.3 To approve the Swan Valley Planning District 2020 levy
Resolution No: 2020-390
Moved By: Jason Delaurier
Seconded By: Johnny Wintoniw
RESOLVED that the Swan Valley Planning District 2020 levy of $7,239.75 be approved for payment.
Carried
8.4 Future of Recreation
Resolution No: 2020-391
Moved By: David Gray
Seconded By: Duane Whyte
WHEREAS the Town of Swan River has reviewed the Recreation Department operations;
AND WHEREAS it has been determined that action should be taken to increase efficiencies in the operations of the department;
THEREFORE BE IT RESOLVED that the following items be investigated further by administration:
1. Develop a plan for assessment of arena envelope, assessment of the structural system and assessment for the underground drilling. To be implemented in 2021.
2. Repair of the arena roof, west wall cross bracing and external safety items for the dehumidifier upgrades. Install CO2 system. Remaining dehumidifier repairs to be done in 2021.
3. Complete asset management for recreation equipment and facilities to determine appropriate level of reserve funding required. Completed by October 31.
4. Prepare detailed report on playground equipment and develop policy for decommissioning of unsafe equipment. Completed by October 31.
5. Tractor replacement to be considered for 2021 capital budget.
6. Develop and review further pool cost saving options.
7. Develop communication strategy to gather public input on what options the community is willing to support. This includes surveys, polling by external agencies and public meetings.
Carried
8.5 Offer to Purchase Lots
Resolution No: 2020-392
Moved By: Johnny Wintoniw
Seconded By: Duane Whyte
RESOLVED that lots 35 and 36 of Plan 2372 DLTO be sold to Dennis Adamchuk and Carla Vopni for the sum of $3,000.00.
Defeated
9. Unfinished Business
9.1 Security Cameras
Update
10. Accounts
10.1 To approve accounts
Resolution No: 2020-393
Moved By: David Moriaux
Seconded By: David Gray
RESOLVED THAT the accounts as follows be hereby approved for payment:
1. General Account Cheques No. 26400 to No. 26438 for a total of $191,402.92
(Cheque No. 26397 was voided due to wrong payee.)
2. Payroll Account Cheques No. 4694 to No. 4700 for a total of $97,143.11
Carried
10.2 To adopt the June 2020 financial statements
Resolution No: 2020-394
Moved By: David Gray
Seconded By: Jason Delaurier
RESOLVED that the Financial Statements for the Six Months Ending June 30th, 2020 be adopted as received.
Carried
10.3 To approve the audited draft 2019 Consolidated Financial Statements
Resolution No: 2020-395
Moved By: David Gray
Seconded By: Johnny Wintoniw
RESOLVED that the Town of Swan River’s draft Consolidated Financial Statements for the Year Ended December 31, 2019 be approved and the Independent Auditor’s Report thereon be received.
Carried
11. By-Laws
11.1 By-Law No. 15/2020 Amendment to Zoning By-Law
Resolution No: 2020-396
Moved By: David Moriaux
Seconded By: Duane Whyte
RESOLVED that By-Law No. 15/2020 being a By-Law of the Town of Swan River to amend the Town of Swan River Zoning By-Law No. 9/2004 reclassifying Lots 33-42 Plan 1017 DLTO from “RMH” Residential Mobile-Home Zone to “RT” Residential Two Family Zone be read a first time.
Carried
12. Notice of Motion
13. In Camera
Resolution No: 2020-397
Moved By: Duane Whyte
Seconded By: David Gray
RESOLVED that, pursuant to Section 152(3) of the Municipal Act, Council go into Committee and close the meeting to the public, to discuss topics:
Recreation
Personnel
Carried
14. Out of Camera
Resolution No: 2020-398
Moved By: Duane Whyte
Seconded By: David Moriaux
RESOLVED that pursuant to Sections 152(4) of the Municipal Act this meeting be reopened to the public.
Carried
15. Adjournment
Resolution No: 2020-399
Moved By: Duane Whyte
Seconded By: David Moriaux
RESOLVED that this regular Meeting of Council now adjourn.
Carried