The Council of the Town of Swan River met on Tuesday, April 7th, 2020 at 7:30 pm in the Town Council Chambers with Mayor Jacobson presiding in person with Councillors Wintoniw & Friesen present in person while Councillors Moriaux, Gray, Whyte and Delaurier attended via video conference.

Also Present: Staff – in person: Town Manager C. Croll,
ACAO P. Henkelman, PW Director D. Poole

Media in person: Star and Times Reporter J. Bergen

1 Call meeting to order
Mayor Jacobson called the meeting to order at 7:37 pm.

2 Resolution No: 2020-170
Adoption of the Agenda
Moved By: Johnny Wintoniw
Seconded By: Phylis Friesen
RESOLVED that the Agenda for the April 7th, 2020 regular meeting of Council be adopted and approved.
CARRIED

3 Resolution No: 2020-171
Confirmation of the minutes
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED the minutes of the March 17th, 2020 regular council meeting and the March 24th, 2020 and March 31st, 2020 Committee of the Whole meetings be received and approved.
CARRIED

4 Resolution No: 2020-172
Close this regular Council meeting.
Moved By: Johnny Wintoniw
Seconded By: Jason Delaurier
RESOLVED that this regular Council meeting be closed to allow a Public Hearing.
CARRIED

5 Reception of Delegations and Hearings

5.1 Conditional Use Application No. 1/2020 – Hearing
There were 0 persons present to make representation for or against Conditional Use Application No. 1/2020.

6 Resolution No: 2020-173
Reopen the regular Council meeting.
Moved By: Johnny Wintoniw
Seconded By: Phylis Friesen
RESOLVED that the regular Council Meeting be re-opened.
CARRIED

7 Resolution No: 2020-174
Approval of Conditional Use application No. 1/2020
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that Conditional Use Application No. 1/2020 to allow a secondary suite within RS-6 Residential Family Zone at Lot 15 Block 3 Plan 21440 (304 Hill Ave) be approved.
CARRIED

8 Reception of Petitions

9 Communications

9.1 Resolution No: 2020-175
Letter from Minister of Municipal Relations dated March 11th
Moved By: Johnny Wintoniw
Seconded By: Phylis Friesen
RESOLVED that the letter dated March 11, 2020 from the Minister of Municipal Relations be received as information.
CARRIED

9.2 Resolution No: 2020-176
Letter from Minister of Municipal Relations dated March 25th
Moved By: David Gray Seconded
By: David Moriaux
RESOLVED that the letter dated March 25, 2020 from the Minister of Municipal Relations be received as information.
CARRIED

9.3 Resolution No: 2020-177
Communities in Bloom News Release
Moved By: Phylis Friesen
Seconded By: Duane Whyte
RESOLVED that the Manitoba Communities in Bloom communication be received as information.
CARRIED

9.4 Resolution No: 2020-178
Memo from AMM Insurance Program
Moved By: Johnny Wintoniw
Seconded By: David Moriaux
RESOLVED that the memo dated March 31, 2020 from AMM Insurance Program be received as information.
CARRIED

10 Reports of Committees

10.1 Resolution No: 2020-179
Director of Public Works Report
Moved By: Phylis Friesen
Seconded By: Duane Whyte
RESOLVED the Director of Public Works report be received.
CARRIED

10.2 Other Reports

10.2.1 Resolution No: 2020-180
March 2020 Protective Services Report
Moved By: Johnny Wintoniw
Seconded By: David Gray
RESOLVED that the March 2020 Protective Services report be received.
CARRIED

10.3 Council and CAO Reports

11 New Business

11.1 Resolution No: 2020-181
Transportation Street Light Installation
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that the CAO sign the Electric Service Agreement with Manitoba Hydro allowing for the installation of two street lights on Vivian Street.
CARRIED

11.2 Resolution No: 2020-182
2020 Loader-Backhoe Replacement
Moved By: David Moriaux
Seconded By: David Gray
RESOLVED that the Town of Swan River purchase a CASE 580SN loader-backhoe from Hitrac (1974) Inc. for $98,716 plus applicable taxes.
CARRIED

11.3 Resolution No: 2020-183
Approve Virus Continuity Plan Section
Moved By: Phylis Friesen
Seconded By: Jason Delaurier
RESOLVED that the Municipal Continuity Plan – Contagious Virus and Disease Section be adopted for operations and administrative purposes.
CARRIED

12 Unfinished Business

13 Accounts

13.1 Resolution No: 2020-184
To adopt the December 2019 financial statements
Moved By: Johnny Wintoniw
Seconded By: David Gray
RESOLVED that the Financial Statements for the Twelve Months Ending December 31st, 2019 be adopted as received.
CARRIED

13.2 Resolution No: 2020-185
To approve accounts
Moved By: Johnny Wintoniw
Seconded By: David Moriaux
RESOLVED THAT the accounts as follows be hereby approved for payment:
1. General Account Cheques No. 25926 to No. 25995
for a total of $142,845.64
2. Payroll Account Cheques No. 4639 to No. 4643
for a total of $7,354.68
3. Payroll Account Cheques No. 4644 to No. 4649
for a total of $101,228.37
CARRIED

13.3 Resolution No: 2020-186
To add unpaid accounts to taxes
Moved By: Johnny Wintoniw
Seconded By: Duane Whyte
WHEREAS under Subsection 250(2) clause (e) of The Municipal Act “a municipality may for municipal purposes… use municipal equipment, materials and labour to carry out private works on private property”;
AND WHEREAS under Subsection 252(1) clause (a) “a municipality exercising powers in the nature of those referred to in clauses 250(2)(b), (c) and (e) may set terms and conditions in respect of users, including… setting the rates or amounts of deposits, fees and other charges, and charging and collecting them”;
AND WHEREAS under Subsection 252(2) “a charge referred to in clause (1)(a) may be collected by the municipality in the same manner as a tax may be collected or enforced under this Act”;
AND WHEREAS sufficient time has been allowed for payment of such outstanding amounts as listed below;
THEREFORE BE IT RESOLVED THAT each of the following unpaid amounts be added to the corresponding property tax roll and collected in that manner:

CARRIED

14 By-Laws

14.1 Resolution No: 2020-187
Third reading of By-Law 14/2019 residential waste and recycling special service
Moved By: David Gray
Seconded By: Johnny Wintoniw
RESOLVED that Bylaw 14/2019 Special Service Residential Waste and Recycling Collection be read a third time and be passed.
Jason Delaurier -yes
Phylis Friesen – yes
David Gray – yes
Lance Jacobson – yes
David Moriaux – yes
Duane Whyte – yes
Johnny Wintoniw – yes
CARRIED

15 Notice of Motion

16 Resolution No: 2020-188
In Camera
Moved By: Phylis Friesen
Seconded By: Johnny Wintoniw
RESOLVED that, pursuant to Section 152(3) of the Municipal Act, Council go into Committee and close the meeting to the public.
Employee Relations
Contract Negotiations
CARRIED

17 Resolution No: 2020-189
Out of Camera
Moved By: Phylis Friesen
Seconded By: David Gray
RESOLVED that pursuant to Sections 152(4) of the Municipal Act this meeting be reopened to the public.
CARRIED

18 Resolution No: 2020-190
Adjournment
Moved By: David Gray
Seconded By: Johnny Wintoniw
RESOLVED that this regular Meeting of Council now adjourn.
CARRIED