Minutes of the Regular Meeting of Council of the Rural Municipality of Mountain held Wednesday, October 9th, 2019 in the R.M. of Mountain Council Chambers in Birch River, Manitoba.
Members Present:
Reeve: Robert Hanson
Councillors: Wilmer Malcolm, Stephen Nadolney, Nestor Rizok, Connie Forbes, and Brad Wyatt.
Councillor Pedersen was absent without notice.
CAO Paige Larocque was present and acted as secretary.
Finance Officer Kim Paterson was also present.
1. Call to Order
The meeting was called to order at 10:00 a.m. by Reeve Robert Hanson, quorum being present.
2. Adoption of Agenda
Resolution No: 2019/393
Moved By: Stephen Nadolney
Seconded By: Brad Wyatt
BE IT RESOLVED THAT the Agenda for the October 9th, 2019 Regular Meeting of Council be adopted as presented.
For: 4 Against:
CARRIED UNANIMOUSLY
3. Matters Arising from Minutes
Resolution No: 2019/394
Moved By: Connie Forbes
Seconded By: Brad Wyatt
BE IT RESOLVED THAT the Minutes of the regular meeting of Council held September 25th, 2019 be adopted as presented, all requirements having been complied with.
For: 4 Against:
CARRIED UNANIMOUSLY
4. By-Laws & Policies
Councillor Malcolm and Rizok joined the meeting.
4.1 Strategic Planning Discussion: Recreation Services
4.1.1 Birch River Pool 2020 Operation: Discussion
4.2 Building By-Law
Resolution No: 2019/395
Moved By: Stephen Nadolney
Seconded By: Connie Forbes
BE IT RESOLVED THAT By-Law No. 13/19, being a Building By-Law of the Rural Municipality of Mountain, be given third and final reading.
Connie Forbes – Yes
Robert Hanson – Yes
Wilmer Malcolm – Yes
Stephen Nadolney – Yes
Arnie Pedersen – Absent
Nestor Rizok – Yes
Brad Wyatt – Yes
CARRIED UNANIMOUSLY
4.3 Communication Allowance Policy: Reviewed
5. Financial
5.1 Financial Statements
Resolution No: 2019/396
Moved By: Nestor Rizok
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby accept and approve the Unaudited Financial Statement for the month ending September 30th, 2019 as presented.
For: 6 Against:
CARRIED UNANIMOUSLY
5.1.1 Review of Inventories: Gravel Inventory
5.2 Budgeted Reserve Transfers
Resolution No: 2019/397
Moved By: Stephen Nadolney
Seconded By: Connie Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby authorize the following transfers to the reserve accounts as per the 2019 budget;
Gas Tax Reserve- $104,908.00
General Reserve – $150,000.00
Bridge Replacement Reserve – $168,241.58
Fire-Fighting Equipment Reserve – $30,000.00
Emergency Measures Reserve – $5,000.00
CDI Program Reserve – $99,235.00
Birch River Utility Reserve – $10,000.00
For: 6 Against:
CARRIED UNANIMOUSLY
5.3 Rosa Road Reserve Transfer
Resolution No: 2019/398
Moved By: Wilmer Malcolm
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the transfer from the Bridge Repair and Replacement Reserve Fund in the amount of $233,248.20 for the Rosa Road Bridge Project.
For: 6 Against:
CARRIED UNANIMOUSLY
5.4 Birch River/Mafeking Water Meters
Resolution No: 2019/399
Moved By: Connie Forbes
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Council of the RM of Mountain hereby approve the sale of the purchased water meters.
For: 5 Against: 0 Abstained: 1
CARRIED
5.5 Accounts Receivable
Resolution No: 2019/400
Moved By: Wilmer Malcolm
Seconded By: Connie Forbes
BE IT RESOLVED THAT the following unpaid accounts receivable accounts be added to the real property tax account of each account holder:
Roll #300809.000 $25.95
Roll #300516.000 $10.39
For: 6 Against:
CARRIED UNANIMOUSLY
5.6 Accounts Payable
Resolution No: 2019/401
Moved By: Wilmer Malcolm
Seconded By: Stephen Nadolney
BE IT RESOLVED THAT Cheque Nos.20191143 to 20191191 be approved for payment in the amount of $55,562.93, including Council Indemnities in the amount of $5,847.09 as per By-Law 03/16 and Direct Deposit Payroll in the amount of $4,633.04 as attached hereto as Schedule ‘A’;
AND FURTHER IT BE RESOLVED THAT the direct payment amount of $6,323.62 for Receiver General for September be hereby approved.
For: 6 Against:
CARRIED UNANIMOUSLY
6. Ward Reports & Work Orders
Resolution No: 2019/402
Moved By: Stephen Nadolney
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve work orders #121/19 to #122/19 attached hereto.
For: 6 Against:
CARRIED UNANIMOUSLY
7. Delegations/Petitions
8. Meeting Attendance and Reports
8.1 G5 Meeting: Review
8.2 UCN Linkages: No Interest
8.3 AMM Convention: Gather Interest in Attendance
9. General Business
9.1 The Water Rights Act: Drainage License Requirements
9.2 Request – Mossey River Municipality: RM Will Brush Out Ditch, No 50/50 Share for Culvert Replacement
9.3 By-Law Enforcement Measures: Discussion
9.4 State of Agriculture Disaster
Resolution No: 2019/403
Moved By: Wilmer Malcolm
Seconded By: Stephen Nadolney
WHEREAS the lack of volume and frequency of precipitation in 2019 has caused incorrigible damage to the agriculture industry within the RM of Mountain South;
AND WHEREAS farmers are being forced to sell their livestock because of the high cost of providing feed and water;
AND WHEREAS these drought conditions have an extremely negative economic impact on all sectors of the Agricutlure industry;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain South hereby declare a State of Agriculture Disaster within the RM of Mountain South;
AND FURTHER BE IT RESOLVED THAT Council request immediate assistance, through initiatives such as AgriRecovery, be provided to those in our Agriculture industry affected by current drought conditions.
For: 6 Against:
CARRIED UNANIMOUSLY
9.5 Cowan Park: Discussion Regarding Maintenance Responsibility
9.6 Forsythe Road
Resolution No: 2019/404
Moved By: Connie Forbes
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby authorize the payment of $750.00 to G. Urbanowski for the original agreement signed November 9, 2007 for the purchase of approximately 2 acres on the NE 3-33-20W, as per the attached agreement;
AND THAT the Reeve and CAO be authorized to sign on behalf of the municipality.
For: 6 Against:
CARRIED UNANIMOUSLY
9.7 Road 206N: Not Municipal Responsibility
9.8 Pulp River Area: Use Of Road Allowances
9.9 Texas Gate Agreement
Resolution No: 2019/405
Moved By: Connie Forbes
Seconded By: Stephen Nadolney
BE IT RESOLVED THAT Council of the RM of Mountain hereby approve the Texas gate agreement as per Schedule ‘A’ attached hereto.
For: 6 Against:
CARRIED UNANIMOUSLY
10. Communications
10.1 September Animal Control Report: Reviewed
10.2 L.U.D. of Birch River Minutes: Reviewed
11. Adjournment
Resolution No: 2019/406
Moved By: Wilmer Malcolm
Seconded By: Nestor Rizok
BE IT RESOLVED THAT the Regular Meeting of Council of the Rural Municipality of Mountain be adjourned to meet again on October 23rd, 2019.
Meeting adjourned at 2:13 pm
For: 6 Against:
CARRIED UNANIMOUSLY