Minutes of the Regular Meeting of Council of the Rural Municipality of Mountain held Wednesday, April 24th, 2019 in the R.M. of Mountain Council Chambers in Birch River, Manitoba.
Members Present:
Reeve: Robert Hanson
Councillors: Wilmer Malcolm, Stephen Nadolney, Nestor Rizok, Connie Forbes, Arnie Pedersen and Brad Wyatt.
CAO Paige Larocque was present and acted as secretary.
Finance Officer Kim Paterson was also present.
1. Call to Order
The meeting was called to order at 10:15 a.m. by Reeve Robert Hanson, quorum being present.
2. Adoption of Agenda
Resolution No: 2019/162
Moved By: Nestor Rizok
Seconded By: Brad Wyatt
BE IT RESOLVED THAT the Agenda for the April 24th, 2019 Regular Meeting of Council be adopted as presented.
For: 6 Against:
CARRIED UNANIMOUSLY
3. Matters Arising from Minutes
Resolution No: 2019/163
Moved By: Connie Forbes
Seconded By: Nestor Rizok
BE IT RESOLVED THAT the Minutes of the regular meeting of Council held April 10th, 2019 be adopted as presented, all requirements having been complied with.
For: 6 Against:
CARRIED UNANIMOUSLY
4. By-Laws & Policies
4.1 Financial Plan & Tax Levy By-Law
Resolution No: 2019/164
Moved By: Stephen Nadolney
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT By-Law No. 03/19, being a By-Law for the purpose of approving the annual financial plan and tax levy for 2019 of the Rural Municipality of Mountain, be given second reading.
For: 6 Against:
CARRIED UNANIMOUSLY
4.1.1 Financial Plan & Tax Levy By-Law
Resolution No: 2019/165
Moved By: Stephen Nadolney
Seconded By: Brad Wyatt
BE IT RESOLVED THAT By-Law No. 03/19, being a By-Law for the purpose of approving the annual financial plan and tax levy for 2019 of the Rural Municipality of Mountain, be given third and final reading.
Connie Forbes – Yes
Robert Hanson – Yes
Wilmer Malcolm – Absent
Stephen Nadolney – Yes
Arnie Pedersen- Yes
Nestor Rizok- Yes
Brad Wyatt – Yes
CARRIED UNANIMOUSLY
Councillor Malcolm joined the meeting.
4.2 Repeal Ward 3/4 Road Reserve Fund
Resolution No: 2019/166
Moved By: Arnie Pedersen
Seconded By: Connie Forbes
BE IT RESOLVED THAT By-Law No. 02/19, being a By-Law to repleal By-Law Nos. 07/07 and 08/07 of the Rural Municipality of Mountain, be given third and final reading.
Connie Forbes – Yes
Robert Hanson – Yes
Wilmer Malcolm – Yes
Stephen Nadolney – Yes
Arnie Pedersen – Yes
Nestor Rizok – Yes
Brad Wyatt – Yes
CARRIED UNANIMOUSLY
4.2.1 Repeal Ward 3/4 Road Reserve Fund
Resolution No: 2019/167
Moved By: Stephen Nadolney
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby close both Ward 3 Road Maintenance Reserve Fund and Ward 4 Road Maintenance Reserve Fund accounts at the Swan Valley Credit Union and transfer remaining funds to the Road Maintenance Reserve Fund.
For: 7 Against:
CARRIED UNANIMOUSLY
4.3 Traffic By-Law
Resolution No: 2019/168
Moved By: Wilmer Malcolm
Seconded By: Stephen Nadolney
BE IT RESOLVED THAT By-Law No. 05/19, being a By-Law to establish speed limits within the Rural Municipality of Mountain, be given second reading.
For: 7 Against:
CARRIED UNANIMOUSLY
4.3.1 Traffic By-Law
Resolution No: 2019/169
Moved By: Arnie Pedersen
Seconded By: Stephen Nadolney
BE IT RESOLVED THAT By-Law No. 05/19, being a By-Law to establish speed limits within the Rural Municipality of Mountain, be given third and final reading.
Connie Forbes – Yes
Robert Hanson – Yes
Wilmer Malcolm – Yes
Stephen Nadolney – Yes
Arnie Pedersen – Yes
Nestor Rizok – Yes
Brad Wyatt – Yes
CARRIED UNANIMOUSLY
4.4 Drainage Policy
Resolution No: 2019/170
Moved By: Arnie Pedersen
Seconded By: Brad Wyatt
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby adopt the Drainage policy as per Schedule ‘A’ attached hereto.
For: 7 Against:
5. Financial
5.1 Financial Statements: Review
5.2 Accounts Receivable
Resolution No: 2019/171
Moved By: Stephen Nadolney
Seconded By: Connie Forbes
BE IT RESOLVED THAT the following unpaid accounts receivable accounts be added to the real proeprty tax account of each account holder:
Roll #300593.000 $9.34
Roll#300548.000 $6.24
For: 7 Against:
CARRIED UNANIMOUSLY
5.3 SV RISE 2019 Levy
Resolution No: 2019/172
Moved By: Stephen Nadolney
Seconded By: Brad Wyatt
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the 2019 levy for Swan Valley RISE in the amount of $11,725.00.
For: 7 Against:
CARRIED UNANIMOUSLY
5.4 2019 Insurance Coverage: Amend Certificate
5.5 Birch River Pool 2019 Expenditures
Resolution No: 2019/173
Moved By: Arnie Pedersen
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby authorize purchases as per Schedule A attached hereto for the Birch River Pool.
For: 7 Against:
CARRIED UNANIMOUSLY
Councillor Forbes declared a conflict of interest and left the meeting for Resolution No. 2019/174.
5.6 Accounts Payable
Resolution No: 2019/174
Moved By: Stephen Nadolney
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT Cheque Nos. 20190399 to 20190474 be approved for payment in the amount of $88,384.63, including Direct Deposit Payroll in the amount of $4,633.04 as attached hereto as Schedule ‘A’;
For: 6 Against:
CARRIED UNANIMOUSLY
Councillor Forbes returned to the meeting.
5.7 Utility Accounts: Residential Equilivancy Units
5.8 Utility Rate Studies
Resolution No: 2019/175
Moved By: Wilmer Malcolm
Seconded By: Connie Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby contract Gerry Barron to complete utility rate studies for both Birch River and Mafeking Utilities in conformance with the Manitoba Public Utilities Board requirements.
For: 7 Against:
CARRIED UNANIMOUSLY
6. Personnel
6.1 In Camera
Resolution No: 2019/176
Moved By: Connie Forbes
Seconded By: Nestor Rizok
WHEREAS Section 152(3) of The Municipal Act and Section 8.8 of the By-Law No. 01/16 authorize Council to close a meeting to the public to discuss certain matters;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain meet as a committee to discuss personnel.
For: 7 Against:
CARRIED UNANIMOUSLY
6.2 Out of In Camera
Resolution No: 2019/177
Moved By: Arnie Pedersen
Seconded By: Stephen Nadolney
BE IT RESOLVED THAT the meeting of the committee of the whole be adjourned, and that the regular meeting of Council of the Rural Municipality of Mountain be re-opened to the public.
For: 7 Against:
CARRIED UNANIMOUSLY
6.3 Mountain South – Landfill Attendants: SWANA Certification
6.4 Mafeking Flushing Lines: Review with WTP Operator
6.5 LUD of Mafeking Seasonal Employee
Resolution No: 2019/178
Moved By: Wilmer Malcolm
Seconded By: Stephen Nadolney
BE IT RESOLVED THAT Council of the Rural Municipality of Moutnain hereby hire Phil Kardynal as Mafeking Casual Public Works;
AND THAT wages and terms of employment be as stated in Schedule ‘A’ attached hereto.
For: 7 Against:
CARRIED UNANIMOUSLY
6.6 2019 Green Team Students: Advertise Positions
6.7 Birch River Pool Lifeguard
Resolution No: 2019/179
Moved By: Arnie Pedersen
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Moutnain hereby hire Brooklyn Makasoff as the Birch River Pool Lifeguard;
AND THAT wages and terms of employment be as stated in Schedule ‘A’ attached hereto.
For: 7 Against:
CARRIED UNANIMOUSLY
6.8 Birch River Pool Attendant
Resolution No: 2019/180
Moved By: Connie Forbes
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby hire Nyle Williams as the Birch River Pool Attendant;
AND THAT wages and terms of employment be as stated in Schedule ‘A’ attached hereto.
For: 7 Against:
CARRIED UNANIMOUSLY
6.9 Mountain North Fire Department Member
Resolution No: 2019/181
Moved By: Wilmer Malcolm
Seconded By: Connie Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the appointment of Arnie Pedersen to the Mountain North Fire Department in accordance with RM of Mountain By-Law No. 01/19.
For: 7 Against:
CARRIED UNANIMOUSLY
7. WARD REPORTS & Work Orders
Resolution No: 2019/182
Moved By: Wilmer Malcolm
Seconded By: Brad Wyatt
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve work orders #30/19 to # 39#19 attached hereto.
For: 7 Against:
CARRIED UNANIMOUSLY
8. Delegations/Petitions
9. Meeting Attendance and Reports
9.1 AMM Workshop – HR Fundamentals: Confirm Attendance
9.2 Mossey River: Cell Service Lobby Group
9.3 SVSD K-12 Review Discussion Group: Information
10. General Business
10.1 Drainage Applications: None
10.2 Rosa Road Bridge: Guard Rail Discussion
10.3 Intermountain Conservation District: Beaver Control Tags
10.4 Swan Lake Watershed District: Funding Formula Confirmed
10.5 DFA Program: Information
10.6 Tourism Membership
Resolution No: 2019/183
Moved By: Wilmer Malcolm
Seconded By: Stephen Nadolney
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the 2019 membership to Valley in the Mountains Tourism and Parkland Tourism.
For: Against: 7
DEFEATED
10.7 New Subdivision Application: Hagman
Resolution No: 2019/184
Moved By: Arnie Pedersen
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve Subdivision No.4617-19-7510 in the NW of 23-35-23 WPM [Hagman];
With the following conditions:
Overdue taxes, if any, are required to be paid as a condition of final approval;
A Variation application must be filed with the Municipal Office;
For: 7 Against:
CARRIED UNANIMOUSLY
10.8 Request – G. Deger: Council Confirmed Decision
10.9 Request – Bison Conservation Ranch: Further Land Sales in 2020
10.10 Floyd Corbett Motors: Environmental Requirements
10.11 CGIS Software Agreement
Resolution No: 2019/185
Moved By: Wilmer Malcolm
Seconded By: Stephen Nadolney
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the contract with CGIS for the provision of GIS Software Services as per Schedule ‘A’ attached hereto;
AND THAT the Reeve and CAO be authorized to sign on behalf of the Municipality.
For: 7 Against:
CARRIED UNANIMOUSLY
11. Communications
11.1 Letter: Cancellation of GP No. 0001830
11.2 Bill C-68 – Fisheries Act: Review
11.3 High School Rodeo Request: Granted
11.4 LUD of Mafeking March Minutes: Review
11.5 LUD of Mafeking April Minutes: Review
12. Adjournment
Resolution No: 2019/186
Moved By: Wilmer Malcolm
Seconded By: Nestor Rizok
BE IT RESOLVED THAT the Regular Meeting of Council of the Rural Municipality of Mountain be adjourned to meet again on May 8th, 2019.
Meeting adjourned at 2:23 p.m.
For: 7 Against:
CARRIED UNANIMOUSLY