Regular Meeting of the members of Council of the Municipality of Minitonas-Bowsman held in Council Chambers, in Minitonas, Manitoba this 20th day of March, 2018 A.D. at 7:00 p.m.


Present:
Reeve: Clint Eisner
Councillors: J. Caruk, C. Densen, L. Mychalchuk, S. Walmsley, & L. Hutman
C.A.O. – K. Chartrand

Absent with Notice:
Councillor: G. Bartel

Delegations:
7:30pm – Jeff Penner – Ditching

Additions to Agenda:
4.12 – Bowsman Office Hours
4.13 – Site 31 & 34 Change orders
4.14 – Conditional Use – B. & C. Mullin
4.15 – Employee Matters
4.16 – MEYS
4.17 – Swan Valley Rec Commission
5.3 Mayors, Reeves & CAO’s Meeting/MOS

1. J. Caruk – L. Mychalchuk
RESOLVED THAT the Agenda be adopted as amended.
Carried.

2. S. Walmsley – C. Densen
RESOLVED THAT Leanne Hutman shall be appointed as Finance Chair for this council meeting.
Carried.

3. L. Mychalchuk – S. Walmsley
RESOLVED THAT the minutes of the Regular Meeting of Council held on March 6th, 2018 and the Special Meeting of Council held on March 14th, 2018 shall be adopted as circulated.
Carried.

4. J. Caruk – S. Walmsley
RESOLVED THAT we do hereby authorize payment of the List of Accounts numbered 4727 to 4838 excluding cheque #4829, amounting to $340,850.57.
Carried.

5. C. Densen – L. Hutman
RESOLVED THAT the Financial Statement and Bank Reconciliation for the month ending February 28th, 2018 shall be approved as presented.
Carried.

6. C. Densen – J. Caruk
RESOLVED THAT the Council of the Municipality of Minitonas-Bowsman does hereby approve the Staff overtime report as submitted.
BE IT FURTHER RESOLVED THAT the aforementioned overtime shall be banked for future use or paid out with the next regular payroll as indicated on the employee’s report.
Carried.

7. S. Walmsley – L. Mychalchuk
RESOLVED THAT the Council of the Municipality of Minitonas-Bowsman does hereby approve the Staff Expense Reports as submitted.
Carried.

8. L. Mychalchuk – L. Hutman
RESOLVED THAT we do hereby approve the attendance of the Finance Clerk at the Neptune Training Seminar in Winnipeg, MB on May 8th, 2018 and;
BE IT FURTHER RESOLVED that all applicable expenses related to said seminar will be paid in accordance with current Municipal Policies and By-Laws.
Carried.

9. S. Walmsley – J. Caruk
RESOLVED THAT By-law No. 1/2018, being a by-law of the Municipality of Minitonas-Bowsman for the purpose of establishing regulations for campaign expenses and contributions related to municipal elections, shall be read a third time this 20th day of March, 2018 A.D., signed by the Reeve, and signed and sealed by the Chief Administrative Officer.
Bartel – For
Caruk – For
Densen – For
Hutman – For
Mychalchuk – For
Walmsley – For
Eisner – For
Carried.

10. S. Walmsley – L. Mychalchuk
RESOLVED THAT the Bowsman Office Hours will be set as the last Thursday and Friday of each month.
Councillor Hutman requested a recorded vote.
Bartel – For
Caruk – For
Densen – For
Hutman – Against
Mychalchuk – For
Walmsley – For
Eisner – For
Carried.

11. C. Densen – J. Caruk
WHEREAS the attached “Change in Work Order” was received from Stantec in regards to the contract between the Municipality of Minitonas-Bowsman and MD Steele Construction Ltd.; and
WHEREAS this “Change in Work Order” outlining the splitting of Sites 31 & 34 into 2 phases respectively, which, due to the extended period of no activity while waiting for spring weather and removal of frost, will allow for the release of a portion of the holdback for each site in relation to the work already completed;
WHEREAS this “Change in Work Order” has been reviewed by Council and has been deemed acceptable and has no effect on the total cost of the project.
THEREFORE BE IT RESOLVED THAT we do hereby agree to accept the aforementioned “Change in Work Order” for the contract between the Municipality of Minitonas-Bowsman and MD Steele Construction Ltd. and authorize the CAO to sign on behalf of the Municipality.
Carried.

12. L. Hutman – L. Mychalchuk
RESOLVED THAT the Council of the Municipality of Minitonas-Bowsman does hereby agree to continue past curfew by majority of council in accordance with the current Procedures By-Law.
Carried.

13. L. Mychalchuk – S. Walmsley
RESOLVED THAT we do now adjourn at 12:07 a.m. to meet again on April 3rd, 2018 at 7:00 p.m. for the next regular meeting of council.
Carried.