Minutes of the regular council meeting of the Rural Municipality of Mountain held Wednesday, February 28th, 2018 in the R.M. of Mountain Council Chambers in Birch River, Manitoba.
Members Present:
Reeve: Marvin Kovachik
Councillors: 1 – Wilmer Malcolm
2 – Stephen Nadolney
3 – Nestor Rizok
4 – Connie Forbes
5 – Jesse Larocque
6 – Brad Wyatt
Administrative Clerk, Paige Larocque & Finance Officer, Kim Paterson were present and acted as secretary.
The meeting was called to order at 10:00 A.M. by Reeve Marvin Kovachik, quorum being present.
Wyatt
Larocque
BE IT RESOLVED THAT the Agenda for the February 28th, 2018 Regular Meeting of Council be adopted as presented.
CARRIED.
Councillors Malcolm and Forbes joined the meeting.
Larocque
Wyatt
BE IT RESOLVED THAT the Minutes of the regular meeting of Council held February 14th, 2018 be adopted as presented, all requirements having been complied with.
CARRIED.
Wyatt
Larocque
BE RESOLVED THAT Council of the Rural Municipality of Mountain hereby accept and approve the Unaudited Financial Statement for the Year Ended December 31st, 2017 as presented.
CARRIED.
Wyatt
Rizok
WHEREAS Fire Department Purchasing Policy states that all purchases of the Fire Department must be authorized by Council in advance;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain approve the purchase requests as per Schedule ‘A’ attached hereto.
CARRIED.
Larocque
Rizok
RESOLVED THAT Cheque Nos. 20180191 to 20180234 amounting to $38,685.70, including Direct Deposit Payroll in the amount of $5,375.67, attached hereto as Schedule “A”, be approved for payment.
CARRIED.
Larocque
Forbes
WHEREAS Section 152(3) of The Municipal Act and Section 8.8 of the By-Law No. 01/16 authorize Council to close a meeting to the public to discuss certain matters;
AND WHEREAS Section 15.13 of By-Law #01/16, The Procedures By-Law of The Rural Municipality of Mountain, instructs a member to;
“…keep in confidence a matter that is discussed at a meeting closed
to the public under subsection 152(3) of The Act until the matter is
discussed at a council meeting conducted in public.”
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain meet as a committee to discuss personnel.
CARRIED.
Wyatt
Rizok
BE IT RESOLVED THAT the meeting of the committee of the whole be adjourned, and that the regular meeting of Council of the Rural Municipality of Mountain be re-opened to the public.
CARRIED.
Larocque
Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve work orders #10/18 to #11/18 attached hereto.
CARRIED.
Wyatt
Forbes
BE IT RESOLVED THAT Reeve Marvin Kovachik & Councillors Connie Forbes and Stephen Nadolney of the Rural Municipality of Mountain hereby be authorized to attend the Meeting to Discuss Aligning Conservation Districts to Watersheds in Dauphin, MB on March 6th, 2018;
AND THAT expenses be allowed for same.
CARRIED.
Wyatt
Rizok
BE IT RESOLVED THAT Paige Larocque of the Rural Municipality of Mountain hereby be authorized to attend the Election training seminar to be held March 20th, 2018 in Dauphin, MB;
AND THAT expenses be allowed for same.
CARRIED.
Forbes
Malcolm
BE IT RESOLVED THAT Ron Lewicki, Building Inspector of the Rural Municipality of Mountain hereby be authorized to attend the Training Seminar to be held April 25th, 2018 in Winnipeg, MB;
AND THAT expenses be allowed for same.
CARRIED.
Wyatt
Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby reschedule the regular meeting dates as follows:
March 7, 2018 Special Budget Meeting
March 13, 2018 Regular Council Meeting
March 28, 2018 Regular Council Meeting
April 9, 2018 Regular Council Meeting
April 25, 2018 Regular Council Meeting
CARRIED.
Malcolm
Larocque
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the Application(s) for Licence(s) to Construct Water Control Works as attached in Schedule ‘A’.
CARRIED.
Forbes
Malcolm
WHEREAS Section 105(1)(b) of The Municipal Act states: “If a vacancy occurs in the 12 months before the next general election and the remaining members
(i) are a majority of the number of members comprising the council, and
(ii) decide not to hold a by-election;
AND WHEREAS the LUD of Birch River currently has a vacancy;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby decide not to hold a by-election for the LUD of Birch River.
CARRIED.
Forbes
Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby accept Request for Proposal for the 2018 Mountain South Gravelling program as per Schedule ‘A’ attached hereto and award the contract to Dyck Construction.
CARRIED.
Wyatt
Rizok
BE IT RESOLVED THAT the Rural Municipality of Mountain hereby contract Kim Brown for 2018 Noxious Weed Inspection Services per contract attached hereto as Schedule “A”;
AND THAT the Reeve and Chief Administrative Officer be authorized to sign on behalf of the Municipality.
CARRIED.
Malcolm
Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the Lease Agreement for the SW 13-32-22W [Roll 46900.000] as per Schedule ‘A’ attached hereto.
AND THAT Reeve and CAO be authorized to sign on behalf of the Municipality.
CARRIED.
Malcolm
Wyatt
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the Lease Agreement for the NW 3-33-23W [Roll 147800.000] and SW 10-33-23W [Roll 148500.000] as per Schedule ‘A’ attached hereto.
AND THAT Reeve and CAO be authorized to sign on behalf of the Municipality.
CARRIED.
Malcolm
Larocque
WHEREAS Section 152(3) of The Municipal Act and Section 8.8 of the By-Law No. 01/16 authorize Council to close a meeting to the public to discuss certain matters;
AND WHEREAS Section 15.13 of By-Law #01/16, The Procedures By-Law of The Rural Municipality of Mountain, instructs a member to;
“…keep in confidence a matter that is discussed at a meeting closed
to the public under subsection 152(3) of The Act until the matter is
discussed at a council meeting conducted in public.”
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain meet as a committee to discuss legal matters.
CARRIED.
Nadolney
Wyatt
BE IT RESOLVED THAT the meeting of the committee of the whole be adjourned, and that the regular meeting of Council of the Rural Municipality of Mountain be re-opened to the public.
CARRIED.
Forbes
Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the request for sale of the following leased lands to Bison Conservation Ranch in the amount of the 2018 Assessed Value plus any costs incurred by the RM;
NE 8-33-20W;
NW 8-33-20W;
SE 8-33-20W;
SW 8-33-20W;
NW 16-33-20W;
NW 8-33-21W;
SW 8-33-21W;
NW 14-34-20W;
SW 14-34-20W;
NW 33-34-20W;
NW 33-34-20W; and
NW 8-34-22W
AND THAT Condition of sale is as follows:
Payment of assessed value plus costs as per Schedule ‘A’ attached hereto, be received in full;
The purchaser is responsible for all transfer costs and title is to be completed within 90 days;
AND THAT Reeve and CAO be authorized to sign on behalf of the Municipality.
CARRIED.
Malcolm
Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby amend the Lease Agreement policy as per Schedule ‘A’ attached hereto.
CARRIED.
Forbes
Malcolm
WHEREAS it is deemed expedient and in the best interest of the municipality to obtain title to the certain LGD-Vested Crown Administered parcels to facilitate the sale of said land;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby request CLPA transfer title of the following parcels back to the RM of Mountain;
NW 18-34-19W [Roll 157100.000];
SW 19-34-19W [Roll 157700.000];
NW 30-34-19W [Roll 158300.000];
SE 30-34-19W [Roll 158400.000];
NE 30-34-19W [Roll 158200.000];
SW 3-35-20W [Roll 220900.000];
SE 10-35-20W [Roll 223800.000];
NW 24-34-20W [Roll 169600.000];
SW 18-33-20W [Roll 108200.000];
NE 24-34-20W [Roll 169550.000 & 169500.000];
NE 7-33-20W [Roll 103400.000 & 103450.000];
NE 17-33-20W [Roll 107500.000];
SW 26-34-20W [Roll 170700.000]; and
NE 27-34-20W [Roll 170800.000]
AND THAT the RM of Mountain request CLPA to remove these parcels from the joint agriculture agreement and lease listing so that the RM can facilitate a lease agreement;
AND THAT Reeve and CAO be authorized to sign on behalf of the Municipality.
CARRIED.
Wyatt
Rizok
WHEREAS the SW 26-43-26W is a LGD Vested/Crown Administered parcel with no current lease;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby grant the request from Gerald Kryzanowski to harvest timber off the SW 26-43-26W;
AND THAT dues be paid to the Municipality at a rate of $1.89 per tonne.
CARRIED.
Malcolm
Wyatt
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby grant the request from Harley Davy as per Schedule ‘A’ attached hereto.
DEFEATED.
Forbes
Rizok
BE IT RESOLVED THAT the Regular Meeting of Council of the Rural Municipality of Mountain be adjourned to meet again on March 13th, 2018.
Meeting adjourned at 3:05 p.m.
CARRIED.