The Council of the Town of Swan River met on Tuesday, February 6th, 2018 at 7:30 pm in the Town Council Chambers with Deputy Mayor Jacobson presiding and Councillors Friesen, Whyte, Moriaux, Delaurier and Sakal present. Mayor McKenzie was absent with permission.
1 Call to order
2 Adoption of Agenda
Resolution No: 2018.048
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the Agenda for the February 6th, 2018 regular meeting of Council be received.
CARRIED
3 Adoption of Minutes
Resolution No: 2018.049
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the minutes of the January 16th, 2018 regular meeting of Council be adopted as received.
CARRIED
4 Delegations and Hearings
4.1 Delegation: Carl Robblee and Brent Parachoniak re: road access
Carl Robblee made a request to Council for an access road to his property. The only access currently is through the adjacent property and that property owner has asked that Mr. Robblee obtain his own access. A caveat for this access cannot be located. The previous owner of Mr. Robblee’s property, Brent Parachoniak, was also present and provided Council with some information in support of the request.
4.2 Delegation: Swan Valley Splash Park Committee
Shayne Yachyshyn and Calvin Bordian explained to Council that the Swan Valley Splash Park committee’s commitment has always been that the funds for the construction and operation of the park would be turned over to the owner which will be the Town of Swan River if council concludes to support this initiative. They have been holding back on the fundraising efforts until the Town makes their decision. The intention is to raise all funds (capital and operating – for 10 years) before starting the construction of the project.
4.3 Delegation: Erin Brown – Power Promotions re: 2019 Manitoba 55+ Games bid
Erin Brown asked Council for a letter of support including an indication of the form of support the Town will provide for the Swan River bid to host the 2019 Manitoba 55+ Games which take place in June 2019.
5 Correspondence
6 New Business
6.1 Swan Valley Animal Protection League
6.2 Swan Valley Employment Training Project Sponsorship
Resolution No: 2018.050
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the Town of Swan River continue to sponsor the Swan Valley Employment and Training Project from June 30th, 2018 to June 30th, 2019
CARRIED
7 Unfinished Business
7.1 Proposal to Subdivide Pt. Lot 13, 14 & 15 Block 37 Plan 370
Resolution No: 2018.051
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the proposed subdivision of Pt. Lot 13, 14 & 15 Block 37 Plan 370 DLTO and numbered by Manitoba Municipal Relations Community and Regional Planning Branch as File No. 4455-17-7427 be hereby approved.
CARRIED
8 Reports
8.1 Superintendent of Works Report
Resolution No: 2018.052
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the Superintendent of Works report be received.
CARRIED
8.2 Fire Department Annual Report for 2017
Resolution No: 2018.053
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the Fire Department annual report for 2017 be received.
CARRIED
8.3 Fire Department Report for January 2018
Resolution No: 2018.054
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that the Fire Department report for January 2018 be received.
CARRIED
8.4 Handivan Report for January 2018
Resolution No: 2018.055
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that the Handivan report for January 2018 be received.
CARRIED
8.5 Management Meeting Minutes
8.6 Council Member and CAO reports
9 By-Laws
9.1 By-Law No. 1/2018 traffic and parking control – 3rd reading
Resolution No: 2018.056
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that By-Law No. 1/2018 being a by-law of the Town of Swan River providing for the control of traffic and parking of vehicles be read a third time and be passed.
Jason Delaurier – yes
Phylis Friesen – yes
Lance Jacobson – yes
Glen McKenzie – absent
David Moriaux – yes
Jason Sakal – yes
Duane Whyte – yes
CARRIED
9.2 By-Law No. 3/2018 Building – 1st reading
Resolution No: 2018.057
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that By-Law No. 3/2018 being a By-law of the Town of Swan River to regulate building within the Town be read a first time.
CARRIED
10 Other resolutions
10.1 To approve accounts
Resolution No: 2018.058
Moved By: Duane Whyte
Seconded By: Phylis Friesen
RESOLVED that the accounts as follows be hereby approved for payment:
1. General Accounts from Cheque No. 21899 to No. 21998 for a total of $421,126.18.
2. Payroll Account from Cheque No. 4155 to No. 4161 for a total of $104,415.61.
CARRIED
10.2 to adopt 2018 interim operating budget
Resolution No: 2018.059
Moved By: Duane Whyte
Seconded By: Phylis Friesen
WHEREAS Section 163 of The Municipal Act provides that “A Council may adopt an interim operating budget to have effect only until the Council adopts the operating budget for the fiscal year”;
NOW THEREFORE BE IT RESOLVED that the following interim operating budget be adopted for the year 2018:
General Operating Requirements:
General Government Services $375,000
Protective Services $750,000
Transportation Services $475,000
Environmental Health Services $500,000
Public Health & Welfare Services $95,000
Regional Planning & Development $20,000
Resource Conservation & Industrial Development $55,000
Recreation & Cultural Services $750,000
Fiscal Services $250,000
Water & Sewer Services $750,000
CARRIED
10.3 to receive the 2018 RISE budget
Resolution No: 2018.060
Moved By: Duane Whyte
Seconded By: Phylis Friesen
RESOLVED that the 2018 Swan Valley RISE budget be received.
CARRIED
10.4 to approve payment of the 2018 Swan Valley RISE levy
Resolution No: 2018.061
Moved By: Duane Whyte
Seconded By: Phylis Friesen
RESOLVED that the 2018 Swan Valley RISE levy in the amount of $27,483.00 be approved for payment upon receipt of the 2017 audited financial statements.
CARRIED
10.5 to appoint SEO
Resolution No: 2018.062
Moved By: Phylis Friesen
Seconded By: Duane Whyte
WHEREAS Section 10(1) of The Municipal Councils and School Boards Elections Act requires each municipality to appoint a senior election official (SEO) who will be responsible to manage and conduct all aspects of municipal elections;
AND WHEREAS the municipality is required to establish the rate of remuneration for the SEO;
NOW THEREFORE BE IT RESOLVED that Julie Fothergill is hereby appointed to the position of SEO for the Town of Swan River;
NOW FURTHERMORE BE IT RESOLVED that Julie Fothergill will be paid the following rates of remuneration to perform the duties of the SEO as set out in The Municipal Councils and School Boards Election Act:
$ 1,000.00 per year in the year of a regular election; payable in one instalment, after the election is completed.
$ 300.00 per by-election, payable in one instalment after the by-election is completed;
Council shall reimburse the SEO at the rate of $0.40 cents per kilometre for each kilometre actually travelled in the performance of the duties of the SEO. The SEO is required to record and present a travel expense sheet to Council for their review and approval prior to payment being issued for mileage expenses.
CARRIED
10.6 to appoint assistant SEO
Resolution No: 2018.063
Moved By: Phylis Friesen
Seconded By: Duane Whyte
RESOLVED that Esther Webb be appointed Assistant Senior Election Official for the Town of Swan River.
BE IT FURTHER RESOLVED that the rate of remuneration for the Assistant Senior Election Officials and all other Voting/Election Officials be set at $240.00 per full working day.
CARRIED
10.7 to authorize attendance at the G5 meeting
Resolution No: 2018.064
Moved By: Phylis Friesen
Seconded By: Duane Whyte
RESOLVED that the Chief Administrative Officer and Councillors Delaurier, Moriaux, Friesen and Sakal be authorized to attend the G5 meeting being held at the Big Woody Community Centre on February 12th, 2018.
CARRIED
10.8 to hire casual Customer Service Representative
Resolution No: 2018.065
Moved By: Phylis Friesen
Seconded By: Duane Whyte
RESOLVED that Kurt Rewerts be hired as a casual Customer Service Representative effective January 29th, 2018.
CARRIED
10.9 to approve purchase of pumps
Resolution No: 2018.066
Moved By: Jason Sakal
Seconded By: Duane Whyte
RESOLVED that the Superintendent of Works be authorized to purchase three Goulds 8RJHC-7S pumps from Nothart Engineered Sales Ltd. in the amount of $93,021.33 plus applicable taxes.
CARRIED
10.10 to authorize Superintendent of Works to proceed with work on well
Resolution No: 2018.067
Moved By: Jason Sakal
Seconded By: Phylis Friesen
WHEREAS multiple issues between well #2 and well #3 have caused significant damage to the infrastructure inside the wells;
AND WHEREAS using well #2 would result in possible further damage to new infrastructure;
THEREFORE BE IT RESOLVED that the Superintendent of Works proceed with the necessary project(s) to repair well #2 which would have the Town water supply back to its normal operating status.
CARRIED
10.11 to receive the building permit applications
Resolution No: 2018.068
Moved By: Jason Sakal
Seconded By: Phylis Friesen
RESOLVED that the following Building Permit Applications be received:
1/18 – 1310 3rd St N – Renovation
2/18 – 123 8th Ave S – Renovation
3/18 – 6 Park Dr – Front Deck
CARRIED
10.12 to proceed with road extension
Resolution No: 2018.069
Moved By: Jason Delaurier
Seconded By: Duane Whyte
RESOLVED that the Superintendent of Works proceed with a road extension of Westwood Road North approximately 130 metres;
FURTHER BE IT RESOLVED that he costs for this project be covered by the Federal Gas Tax Reserve Fund.
DEFEATED
11 In Camera
Resolution No: 2018.070
Moved By: Jason Sakal
Seconded By: Phylis Friesen
RESOLVED that, pursuant to Section 152(3) of the Municipal Act, Council go into Committee and close the meeting to the public.
CARRIED
12 Out of Camera
Resolution No: 2018.071
Moved By: Jason Sakal
Seconded By: Phylis Friesen
RESOLVED that pursuant to Sections 152(4) of the Municipal Act this meeting be reopened to the public.
CARRIED
13 Adjournment
Resolution No: 2018.072
Moved By: Jason Sakal
Seconded By: Phylis Friesen
RESOLVED that this regular Meeting of Council now adjourn.
CARRIED