Minutes of the regular council meeting of the Rural Municipality of Mountain held Wednesday, February 14th, 2018 in the R.M. of Mountain Council Chambers in Birch River, Manitoba.


Members Present:
Reeve: Marvin Kovachik
Councillors: 1 – Wilmer Malcolm
2 – Stephen Nadolney
3 –
4 – Connie Forbes
5 –
6 – Brad Wyatt

Administrative Clerk, Paige Larocque & Finance Officer, Kim Paterson were present and acted as secretary.
Councillor Rizok absent with notice.
Councillor Larocque absent with notice.

1. Call to Order
The meeting was called to order at 10:00 A.M. by Reeve Marvin Kovachik, quorum being present.

2. Agenda
2.1 Adoption of Agenda: Res. No. 45/18

Nadolney
Malcolm
BE IT RESOLVED THAT the Agenda for the February 14th, 2018 Regular Meeting of Council be adopted as amended.
CARRIED.

3. Matters Arising from Minutes
3.1 Minutes of the Regular Meeting of Council January 24th, 2018: Res. No. 46/18

Nadolney
Malcolm
BE IT RESOLVED THAT the Minutes of the regular meeting of Council held January 24th, 2018 be adopted as presented, all requirements having been complied with.
CARRIED.

4. By-Laws & Policies
4.1 By-Law 01/18 Water Rates in the LUD of Birch River – 3rd Reading:
Res. No.47/18
4.2 By-Law 02/18 Water Rates in the LUD of Mafeking – 3rd Reading:
Res. No. 48/18
4.3 Penalty for Contravention of By-Law 01/15: Res. No. 49/18

Nadolney
Malcolm
BE IT RESOLVED THAT By-Law No. 01/18, being a By-Law to provide for water rates within the LUD of Birch River, be given third and final reading; passed, signed and sealed.
Kovachik – For
Malcolm – For
Nadolney – For
Rizok – Absent
Forbes – For
Larocque – For
Wyatt – For
CARRIED.
For – 5 Against – 0

Nadolney
Malcolm
BE IT RESOLVED THAT By-Law No. 02/18, being a By-Law to provide for water rates within the LUD of Mafeking, be given third and final reading; passed, signed and sealed.
Kovachik – For
Malcolm – For
Nadolney – For
Rizok – Absent
Forbes – For
Larocque – For
Wyatt – For
CARRIED.
For – 5 Against – 0

Nadolney
Malcolm
WHEREAS the residence located on the NW 2-39-26W is still in contravention of By-Law No. 05/15 Section 5.2;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby charge the registered owners of NW 2-39-26W under By-Law 05/15 in the amount of $200.00.
CARRIED.
For – 5 Against – 0

5. Financial
5.1 2018 Budget – Ward Allocation, Waste Disposal Sites, Office and Legislative, Fire Department, Recreation, Library: Review
5.2 2018 Budget – Computer Work Station: Res. No. 50/18
5.3 Budget Meeting – Date: March 7, 2018
5.4 Fire Department Purchases: None
5.5 Accounts Receivable – MPI Invoices: Res. No. 51/18
5.6 Accounts Payable: Res. No. 52/18
5.7 FCM Asset Management Application: Tabled until further information is available
5.8 Personnel Policy Handbook: Res. No. 53/18

In Camera: Res. No. 54/18
Out of Camera: Res. No. 55/18

BROKE FOR LUNCH

5.9 Personnel:
5.9.1 CAO Resignation [Blue Cross]: Res. Nos. 56/18 & 57/18
5.9.2 Office Staff: Res. Nos. 58/18, 59/18, 60/18 & 62/18
5.9.3 SEO Appointment: Res. No. 61/18
5.9.4 Part-time Water Plant Employee: Position open until filled

Nadolney
Forbes
BE RESOLVED THAT Council of the Rural Municipality of Mountain hereby authorize the purchase of computer equipment as per Schedule ‘A’ attached hereto.
CARRIED.
For – 5 Against – 0

Nadolney
Forbes
BE IT RESOLVED THAT the unpaid accounts receivable invoices No. 20170120 and 20170101 be hereby written off as uncollectable.
CARRIED.
For – 5 Against – 0

Councillor Forbes declared an interest for Res. No. 52/18 and left the meeting.

Nadolney
Malcolm
RESOLVED THAT Cheque Nos. 20180132 to 20180190 be approved for payment in the amount of $66,986.66, including Council Indemnities in the amount of 5,539.73 as per By-Law 03/16 and Direct Deposit Payroll in the amount of $4,634.31, as attached hereto as Schedule “A”.
AND FURTHER IT BE RESOLVED THAT the direct payment amount of 4,897.46 for Receiver General for January 2018 be hereby approved.
CARRIED.
For – 4 Against – 0

Councillor Forbes returned to the meeting.

Nadolney
Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby adopt the changes to the Employee Handbook as per Schedule A attached hereto.
CARRIED.
For – 5 Against – 0

Forbes
Wyatt
WHEREAS Section 152(3) of The Municipal Act and Section 8.8 of the By-Law No. 01/16 authorize Council to close a meeting to the public to discuss certain matters;
AND WHEREAS Section 15.13 of By-Law #01/16, The Procedures By-Law of The Rural Municipality of Mountain, instructs a member to;
“…keep in confidence a matter that is discussed at a meeting closed
to the public under subsection 152(3) of The Act until the matter is
discussed at a council meeting conducted in public.”
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain meet as a committee to discuss personnel.
CARRIED.
For – 5 Against – 0

Wyatt
Forbes
BE IT RESOLVED THAT the meeting of the committee of the whole be adjourned, and that the regular meeting of Council of the Rural Municipality of Mountain be re-opened to the public.
CARRIED.
For – 5 Against – 0

Forbes
Nadolney
RESOLVED THAT Council of the Rural Municipality of Mountain hereby accept the resignation of the Chief Administrative Officer effective March 2, 2018.
CARRIED.
For – 5 Against – 0

Malcolm
Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby extend the Blue Cross coverage for the CAO to March 31, 2018.
DEFEATED.
For – 0 Against – 5

Forbes
Wyatt
RESOLVED THAT Council of the Rural Municipality of Mountain hereby appoint Kim Paterson as acting CAO effective January 5, 2018 as per terms and conditions attached as Schedule “A”.
CARRIED.
For – 5 Against – 0

Forbes
Malcolm
RESOLVED THAT Council of the Rural Municipality of Mountain hereby appoint Paige Larocque as CAO effective March 5, 2018 as per terms and conditions of Employment Agreement attached as Schedule “A”.
AND THAT the Reeve be authorized to sign on behalf of the Municipality.
CARRIED.
For – 5 Against – 0

Malcolm
Forbes
BE IT RESOLVED THAT the following named persons have Signing Authority for the Rural Municipality of Mountain at the Swan Valley Credit Union:
Reeve – Marvin Kovachik
Deputy-Reeve – Connie Boychuk-Forbes
Chief Administrative Officer – Paige Larocque
Finance Officer – Kim Paterson
CARRIED.
For – 5 Against – 0

Nadolney
Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the wage increase as per Schedule ‘A’ attached hereto, to be effective March 5th, 2018.
CARRIED.
For – 5 Against – 0

Forbes
Wyatt
WHEREAS Section 10(1) of The Municipal Councils and School Boards Elections Act requires each Municipality to appoint a Senior Election Official (SEO) who will be responsible to manage and conduct all aspects of municipal elections;
AND WHEREAS the Municipality is required to establish a rate of remuneration for the SEO, Assistant SEO and Voting Officials;
THEREFORE BE IT RESOLVED THAT Paige Larocque is appointed SEO for the Rural Municipality of Mountain and the rate of remuneration for Election Officials be set as attached as Schedule “A”.
CARRIED.
For – 5 Against – 0

6. Ward Reports & Work Orders [Work Order #07/18 – VOID]

Nadolney
Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve work orders #08/18 to #09/18 attached hereto.
CARRIED.
For – 5 Against – 0

7. Delegations/Petitions

8. General Business
8.1 Meeting Attendance/Reports
8.1.1 Transition to Watershed District meeting March 6th, 2018, Dauphin, MB: Tabled
8.1.2 G5 Meeting February 12, 2018: Res. No. 64/18
8.1.3 SFMC Meeting February 22, 2018: Res. No. 65/18
8.2 Drainage Applications: No DFO Application required for Menard Crossing
8.3 2018 Weed Inspector: Tabled
8.4 Road Maintenance Contract – Mountain North: Concerns about timely service
8.5 WSFN – Lagoon Discharge Proposal: Review
8.6 MB Agriculture Crown Lands: Projected Revenue for 2018
8.7 Requests – SVAPL Vet Agreement: Investigate costs
8.8 Request – Undeveloped Road Allowance Agreement [Soloway]: Request buildings be removed from public lane
8.9 Request – Undeveloped Road Allowance [Hart]: Res. No. 66/18
8.10 Request – Access to SW 25-35-23W [Kovachik]: Resend letter to include NW/NE 26-35-23W
8.11 Request – Bison Conservation Ranch: Further information required
8.12 Update: Swan Valley School Division: Investigate options to keep school open
8.13 Update: Water Meters: Tender documents for next meeting
8.14 Update: Community Places Grant – Pine River: No response to request for extension
8.15 Update: Gravel Pits: Request release of gravel from MIT pit
8.16 Cowan Park: Transfer Status

Forbes
Wyatt
RE IT RESOLVED THAT Reeve Marvin Kovachik & Councillor Brad Wyatt of the Rural Municipality of Mountain hereby be authorized to attend the G5 Meeting to be held February 12, 2018;
AND THAT expenses be allowed for same.
CARRIED.
For – 5 Against – 0

Nadolney
Wyatt
BE IT RESOLVED THAT Councillor Forbes of the Rural Municipality of Mountain hereby be authorized to attend the SFMC Meeting in The Pas, MB on February 22, 2018.
AND THAT expenses be allowed for same.
CARRIED.
For – 5 Against – 0

Forbes
Wyatt
BE IT RESOLVED THAT Council of the RM of Mountain hereby approve the Undeveloped Road Allowance Agreement as per Schedule A attached hereto;
AND THAT the Reeve and CAO be authorized to sign on behalf of the Municipality.
CARRIED.
For – 5 Against – 0

9. Communications
9.1 Donation/ Request – Swan Valley High School Rodeo: Res. No. 67/18
9.2 Manitoba Good Roads Association: Review dates for 2018
9.3 Animal Control Report Jan/18: Review
9.4 LUD of Pine River Minutes – Feb 5/18: Review

Forbes
Malcolm
BE IT RESOLVED THAT the Rural Municipality of Mountain hereby donate $1,000.00 to the Swan Valley High School Rodeo events taking place May 12th and June 8th, 2018.
DEFEATED.
For – 0 Against – 5

10 Adjournment: Res. No. 68/18

Forbes
Malcolm
BE IT RESOLVED THAT the Regular Meeting of Council of the Rural Municipality of Mountain be adjourned to meet again on February 28th, 2018.
Meeting adjourned at 2:31 p.m.
CARRIED.
For – 5 Against – 0