Regular Meeting of the members of Council of the Municipality of Minitonas-Bowsman held in Council Chambers, in Minitonas, Manitoba this 23rd day of January, 2018 A.D. at 7:00 p.m.


Present:
Reeve: Clint Eisner
Councillors: J. Caruk, C. Densen, L. Hutman, S. Walmsley, & G. Bartel
C.A.O. – K. Chartrand

Absent with Notice:
Councillor: L. Mychalchuk

Additions to Agenda:
4.18 SLWCD Citizen Rep appointment
4.19 Quote for Brush clearing at Gravel pit
4.20 SVAPL
4.21 Library

Additional Correspondence:
7.3 PMH Stakeholders Meeting

1. G. Bartel – L. Hutman
RESOLVED THAT the Agenda be adopted as amended.
Carried.

2. C. Densen – J. Caruk
RESOLVED THAT Gary Bartel shall be appointed as Finance Chair for this council meeting.
Carried.

3. S. Walmsley – L. Hutman
RESOLVED THAT the minutes of the Regular Meeting of Council held on January 9th, 2018 shall be adopted as circulated.
Carried.

4. J. Caruk – G. Bartel
RESOLVED THAT we do hereby authorize payment of the List of Accounts numbered 4458 to 4606 excluding cheque number 4594, amounting to $599575.85.
Carried.

5. L. Hutman – C. Densen
RESOLVED THAT the Financial Statement and Bank Reconciliation for the month ending December 31st, 2017 shall be approved as presented.
Carried.

6. J. Caruk – G. Bartel
RESOLVED THAT the Council of the Municipality of Minitonas-Bowsman does hereby approve the Staff Expense Reports as submitted.
Carried.

7. L. Hutman – S. Walmsley
RESOLVED THAT we do hereby approve the attached list of Fire Fighters for the Bowsman Fire Department and Minitonas Fire Department.
Carried.

8. G. Bartel – J. Caruk
RESOLVED THAT all members of Council as well as the CAO and Assistant CAO shall be authorized to attend the G5 meeting hosted by the Municipality of Swan Valley West, on February 12th, 2018.
BE IT FURTHER RESOLVED that all applicable expenses related to said meeting will be paid in accordance with current Municipal Policies and By-Laws.
Carried.

9. S. Walmsley – C. Densen
RESOLVED THAT the Council for the Municipality of Minitonas-Bowsman does hereby agree to continue past curfew by majority of council in accordance with the current Procedures By-Law.
Carried.

10. L. Hutman – S. Walmsley
RESOLVED THAT we do hereby approve the attached list of employees to attend the outlined training workshops and meetings in the months of February and March and;
BE IT FURTHER RESOLVED that all applicable expenses related to said courses, workshops and meetings will be paid in accordance with current Municipal Policies and By-Laws.
Carried.

11. C. Densen – G. Bartel
WHEREAS the attached Change in Work Order was received from Stantec in regards to the contract between the Municipality of Minitonas-Bowsman and MD Steele Construction Ltd.; and
WHEREAS this Change in Work Order outlines the addition of work to return Site 56-2014 to immediate pre-disaster condition as per the engineer report which has been reviewed by Council and has been deemed acceptable.
THEREFORE BE IT RESOLVED THAT we do hereby agree to accept the aforementioned Change in Work Order for the contract between the Municipality of Minitonas-Bowsman and MD Steele Construction Ltd. in the amount of $158,355.00 (excluding GST & PST) and authorize the CAO to sign on behalf of the Municipality, and
BE IT FURTHER RESOLVED THAT all costs incurred for the aforementioned repairs shall be covered under the Disaster Assistance Program for the year 2014.
Carried.

12. S. Walmsley – L. Hutman
RESOLVED THAT we do hereby accept the quote from Nordevco Associates Ltd. to measure the sludge in the Minitonas Lagoon and Bowsman Lagoon and provide us with a quotation for the BactiDomus application to reduce the sludge in each lagoon.
Carried.

13. J. Caruk – G. Bartel
RESOLVED THAT we do hereby agree to accept the attached quote for bull dozing at the Brierly Pit.
Carried.

14. C. Densen – G. Bartel
RESOLVED THAT the Council of the Municipality of Minitonas-Bowsman does hereby agree to the attached Contract Agreement for water meter installation within Bowsman and Minitonas.
Carried.

15. G. Bartel – L. Hutman
RESOLVED THAT we do now adjourn at 12:24 a.m. to meet again on February 6th, 2018 at 7:00 p.m. for the next regular meeting of Council.
Carried.