The Council of the Town of Swan River met on Tuesday, September 19th, 2017 at 7:30 pm in the Town Council Chambers with Mayor McKenzie presiding and Councillors Friesen, Whyte, Moriaux and Delaurier present.
Councillors Jacobson and Sakal were absent with permission.
1 Call to order
2 Adoption of Agenda
Resolution No: 2017.452
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the Agenda for the September 19th, 2017 regular meeting of Council be received.
CARRIED
3 Adoption of Minutes
Resolution No: 2017.453
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the minutes of the September 5th, 2017 regular meeting of Council be adopted as received.
CARRIED
4 Delegations and Hearings
4.1 Delegation: RCMP
Sgt. Steven Hensen and Cpl. Ross Hannah attended the meeting to answer some questions from Council.
The Reservist program is finished on September 25th. Sgt. Hensen has submitted a request for an extension and has also requested that the detachment retain the services of the local person currently assigned to the program. A letter of support from the Town would be beneficial. Council will discuss these matters with RCMP “D” Division at the AMM Convention in November.
Foot patrols were done when possible. The Reservist made an effort to do foot patrols at different times.
Loud mufflers are still an issue. The detachment doesn’t receive many formal complaints about this issue. They ask that the public phone in license plates and descriptions of vehicles with loud mufflers. The public is encouraged to bring forward complaints even if they are not emergencies. The best phone number for this is 734-3454.
4.2 Public Hearing for Variation Order Application No. 4/2017
Resolution No: 2017.454
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that Variation Order Application No. 4/2017 to allow the construction of a deck at front of house (extending 4 feet in front of the house) and to vary the setback distance from 30′ to 26′ to the front of the deck on the property located at Lot 5 Plan 2187 (438 Kelsey Drive) be approved.
CARRIED
4.3 Public Hearing for Conditional Use Application No. 3/2017
Resolution No: 2017.455
RESOLVED that Conditional Use Application No. 3/2017 to allow the operation of a daycare within a “RM” Residential Multiple-Family Zone on the property located at Lots 11/12 Block 30 Plan 370 (224 9th Avenue North) be approved.
CARRIED
5 Correspondence
6 Reports
6.1 Superintendent of Works Report
Resolution No: 2017.456
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that the Superintendent of Works report be received.
CARRIED
6.2 Handivan Report for August 2017
Resolution No: 2017.457
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that the Handi Van report for August 2017 be received.
CARRIED
6.3 Management Meeting Minutes
6.4 Council Member and CAO reports
7 Other resolutions
7.1 To approve accounts
Resolution No: 2017.458
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that the accounts as follows be hereby approved for payment:
1. General Accounts from Cheque No. 21214 to No. 21298 for a total of $382,847.47.
2. Payroll Account from Cheque No. 4062 to No. 4070 for a total of $115,974.62.
CARRIED
7.2 to receive the Swan Valley Chamber of Commerce 2016 audited statements
Resolution No: 2017.459
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that the Swan Valley Chamber of Commerce 2016 audited financial statements be received.
CARRIED
7.3 to authorize payment of the Swan Valley Chamber of Commerce annual grant
Resolution No: 2017.460
Moved By: Duane Whyte
Seconded By: Phylis Friesen
RESOLVED that Council authorize payment of the annual grant of $8000.00 to the Swan Valley Chamber of Commerce which will be used towards the Chamber’s projects and operations.
CARRIED
7.4 to authorize attendance at AMM Convention
Resolution No: 2017.461
Moved By: Duane Whyte
Seconded By: Phylis Friesen
RESOLVED that the Mayor, Councillors and CAO be authorized to attend the AMM Convention being held in Brandon, MB November 27th – 29th, 2017.
CARRIED
7.5 to authorize signing of MOU with Municipality of Minitonas-Bowsman
Resolution No: 2017.462
Moved By: Duane Whyte
Seconded By: Phylis Friesen
RESOLVED that the Mayor and CAO be authorized to sign the attached Memorandum of Understanding with the Municipality of Minitonas-Bowsman.
CARRIED
7.6 to authorize signing of MOU with Swan Valley Credit Union
Resolution No: 2017.463
Moved By: Duane Whyte
Seconded By: Phylis Friesen
RESOLVED that the Mayor and CAO be authorized to sign the Memorandum of Understanding with the Swan Valley Credit Union.
CARRIED
7.7 to authorize signing of MOU with RM of Mountain
Resolution No: 2017.464
Moved By: Phylis Friesen
Seconded By: Duane Whyte
RESOLVED that the Mayor and CAO be authorized to sign the Memorandum of Understanding with the Rural Municipality of Mountain.
CARRIED
7.8 to approve payment for North Mountain Riders Advertisement
Resolution No: 2017.465
Moved By: Phylis Friesen
Seconded By: Duane Whyte
RESOLVED that the Town purchase an advertisement in the North Mountain Riders trail system map for the cost of $119.05 plus taxes
CARRIED
7.9 to authorize reserve fund transfer
Resolution No: 2017.466
Moved By: Phylis Friesen
Seconded By: Duane Whyte
WHEREAS the Capital Budget for the Year 2017 included “Computer/diagnostic tool/curb form” to be borne by Machinery Replacement Reserve to a total of $37,000.00;
AND WHEREAS such Diagnostic Tool has been purchased at a cost of $17,199.00;
THEREFORE BE IT RESOLVED that $17,199.00 be transferred from the Machinery Replacement Reserve Fund to the General Operating Fund.
CARRIED
7.10 to authorize attendance at Tri Regional Recreation Director Conference
Resolution No: 2017.467
Moved By: Phylis Friesen
Seconded By: Duane Whyte
RESOLVED that the General Manager of Recreation be authorized to attend the 2017 Tri Regional Recreation Director Conference being held in Onanole, Manitoba on October 17th and 18th, 2017.
CARRIED
7.11 To amend Resolution No. 2017.350
Resolution No: 2017.468
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that Resolution No. 2017.350 be amended as follows:
RESOLVED the Town enter into a service agreement with MB Hydro to install overhead service to the 8 vacant lots west of Hill Ave.
CARRIED
8 In Camera
Resolution No: 2017.469
Moved By: Phylis Friesen
Seconded By: Duane Whyte
RESOLVED that, pursuant to Section 152(3) of the Municipal Act, Council go into Committee and close the meeting to the public.
CARRIED
9 Out of Camera
Resolution No: 2017.470
Moved By: Phylis Friesen
Seconded By: Duane Whyte
RESOLVED that pursuant to Sections 152(4) of the Municipal Act this meeting be reopened to the public.
CARRIED
10 to approve sale of property
Resolution No: 2017.471
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the property located at Lot 3 Block 5 Plan 35550 DLTO be sold to Shane Unruh for a total cost of $10,000 plus GST.
CARRIED
11 Adjournment
Resolution No: 2017.472
Moved By: Phylis Friesen
Seconded By: Duane Whyte
RESOLVED that this regular Meeting of Council now adjourn.
CARRIED