Regular Meeting of the Council of the Municipality of Swan Valley West, held in the Council Chambers at 216 Main Street West, Swan River, Manitoba this 23rd day of May, 2017 at 6:00 p.m.
Present:
Deputy Reeve; Brian Burick
Councillors; Carrie Blosha, Glen Foster, David Minish, Terry Neely
Irwin Steen
CAO; Carolyn Gordon
Delegations;
R. Medwid & J. Borley re: Municipal Management
Additions to the Agenda:
5.3.3 Capital Purchase – Benito LUD
5.5.4 Rural GreenTeam Position
5.5.5 Unauthorized Drainage
5.5.6 Gravel Maps/Crushing
5.12 Removed
6.3 Funding Requests; Swan River Fireworks/Grad Ad (ValleyBiz)
1. IRWIN STEEN
CARRIE BLOSHA
RESOLVED that pursuant to Section 152(3) of the Municipal Act, the Council as a whole shall go into camera and close the meeting to continue discussions regarding employee matters.
Carried:
2. TERRY NEELY
DAVID MINISH
RESOLVED that pursuant to Section 152(4) of the Municipal Act, this meeting shall be re-opened to the public.
Carried:
3. IRWIN STEEN
CARRIE BLOSHA
RESOLVED that the Agenda for the Regular Meeting of Council held this 23rd day of May, 2017 shall be adopted as amended.
Carried:
4. GLEN FOSTER
DAVID MINISH
RESOLVED that the Minutes for the Regular Meeting of the Council for the Municipality of Swan Valley West held on May 9th, 2017 and Special Meetings of Council held on May 2nd & May 5th, 2017 shall be adopted as circulated.
Carried:
5. TERRY NEELY
GLEN FOSTER
RESOLVED that By-Law No. 0057-17, being a by-law of the Municipality of Swan Valley West to govern the organization of the municipal council and the committees thereof, shall be read a second time this 23rd day of May, 2017.
Carried:
6. CARRIE BLOSHA
GLEN FOSTER
RESOLVED that By-Law No. 0057-17, being a by-law of the Municipality of Swan Valley West to govern the organization of the municipal council and the committees thereof, shall be read a third time this 23rd day of May, 2017, signed by Deputy Reeve, and signed & sealed by the Chief Administrative Officer.
Brian Burick YES
David Minish ABSTAINED
Carrie Blosha YES
Terry Neely YES
Irwin Steen YES
Glen Foster YES
Carried:
7. DAVID MINISH
TERRY NEELY
RESOLVED that the Committee Appointments for the Period of May to December, 2017 shall be adopted as attached.
Carried:
8. IRWIN STEEN
TERRY NEELY
RESOLVED that By-Law No. 0066-17, being a by-law of the Municipality of Swan Valley West to regulate the proceedings and conduct of the municipal council and the committees thereof, shall be read a second time this 23rd day of May, 2017.
Carried:
9. GLEN FOSTER
DAVID MINISH
RESOLVED that By-Law No. 0066-17, being a by-law of the Municipality of Swan Valley west to regulate the proceedings and conduct of the municipal council and the committees thereof, shall be read a third time this 23rd day of May, 2017, signed by the Deputy Reeve, and signed & sealed by the Chief Administrative Officer.
Brian Burick YES
David Minish YES
Carrie Blosha YES
Terry Neely YES
Irwin Steen YES
Glen Foster YES
Carried:
10. IRWIN STEEN
CARRIE BLOSHA
RESOLVED that the Council for the Municipality of Swan Valley West shall hereby adopt the following municipal policies;
G-1, General
G-11, Legislative & Finance
E-1, Rural Public Works Overtime
MW-4, Dust Control
MW-13, Public Works Trucks
Carried:
11. TERRY NEELY
GLEN FOSTER
RESOLVED that, in accordance with Section 2 of Policy G-11 regarding Legislative & Finance Matters, the Council for the Municipality of Swan Valley West shall hereby adopt the attached List of Accounts Eligible for the Automatic Payment due to their nature and frequency.
Carried:
*** With reference to the May 23rd, 2017 Agenda, Item #5.3.1, Resolution #12 regarding Green Team Position #2 – Urban Councillor Blosha, a member of council for the Municipality of Swan Valley West, disclosed a personal interest in the matter before council. ***
*** Council Member Carrie Blosha withdrew from the meeting at 8:05 p.m.***
12. TERRY NEELY
GLEN FOSTER
WHEREAS the Benito LUD Committee submitted the attached recommendation for the Position of Hometown Green Team – Position #2 – Urban Area;
THEREFORE BE IT RESOLVED that the Council for the Municipality of Swan Valley West shall hereby accept said recommendation to hire Kortney Blosha as per the recommendation.
Carried:
***Council Member Carrie Blosha returned to the meeting at 8:10 p.m. ***
13. IRWIN STEEN
TERRY NEELY
RESOLVED that the Council for the Municipality of Swan Valley West shall hereby adopt the revised Job Description for the Green Team Summer Labourer – Urban Position. Carried:
14. GLEN FOSTER
IRWIN STEEN
WHEREAS the Benito LUD Committee submitted the attached recommendation for the Position of Urban Animal Control Officer;
THEREFORE BE IT RESOLVED that the Council for the Municipality of Swan Valley West shall hereby accept said recommendation to hire Donald Ellingson and;
BE IT FURTHER RESOLVED that the Job Description for the aforementioned position shall be adopted as submitted to Council by the LUD Committee.
Carried:
15. IRWIN STEEN
CARRIE BLOSHA
WHEREAS the purchase of equipment has been included in the Benito LUD Service Plan for the 2017 Fiscal Year, and the LUD Committee has submitted a recommendation to accept the quote submitted by the only local supplier of equipment that is compatible to the JD5525 Tractor;
THEREFORE BE IT RESOLVED that the Council for the Municipality of Swan Valley West shall hereby agree to purchase of a 72” Brush Grapple as per the attached quote and;
BE IT FURTHER RESOLVED that the transfer of funds for said equipment, including all taxes and associated costs for any works that may be required, shall be authorized from the Urban Machinery Reserve Account to the Municipality’s General Chequing Account.
Carried:
16. DAVID MINISH
IRWIN STEEN
RESOLVED that the Council for the Municipality of Swan Valley West does agree to provide Municipal Landowner Approval for the Applications for License to Construct Water Control Works on the following property where said works cause surface water to enter into the municipal ditches, as indicated on the maps submitted with said applications to the Province of Manitoba;
NW ¼ Section 17-34-27wpm
NE & SE ¼ Section 32-34-27wpm
SE ¼ Section 10-35-27wpm
NW & SW ¼ Section 11-35-27wpm
NW ¼ Section 16-34-28wpm
Section 6-33-28wpm
SW ¼ Section 12-33-29wpm
NE & NW ¼ Section 1-33-29wpm
NE ¼ Section 5-33-28wpm
NE & SE ¼ Section 8-33-28wpm
SE & SW ¼ Section 7-33-28wpm
AND BE IT FURTHER RESOLVED that all drainage works shall conform with the terms and conditions set by the Province of Manitoba, and any works outside of those shown on the aforementioned application shall be identified and brought to council for approval of additional drainage into the municipal ditch prior to commencing construction of the same, and;
BE IT FURTHER RESOLVED that either the Deputy Reeve or the CAO shall be authorized to sign the Landowner Approval Sections of the Provincial Applications to Construct Water Control Works and the Municipal Landowner Agreement & Liability Release Form (where applicable) on behalf of the Municipality.
Carried:
17. TERRY NEELY
GLEN FOSTER
WHEREAS the attached recommendation has been received from the Transportation Committee dated May 19th, 2017 regarding the request for 3 new approaches onto the property known as Lot 3, Plan 1180 DLTO;
THEREFORE BE IT RESOLVED that the Council for the Municipality of Swan Valley West does hereby agree to proceed with the development of said approaches as per the aforementioned recommendation.
Carried:
18. IRWIN STEEN
CARRIE BLOSHA
WHEREAS the attached recommendation has been received from the Transportation Committee dated May 19th, 2017 regarding the request for 2 new approaches onto the property known as Lot1, Plan 22268 DLTO;
THEREFORE BE IT RESOLVED that the Council for the Municipality of Swan Valley west does hereby agree to proceed with the development of said approaches as per the aforementioned recommendation.
Carried:
*** Councillor Neely left the meeting at 8:35 p.m. ***
19. IRWIN STEEN
CARRIE BLOSHA
WHEREAS the attached recommendation has been received from the Transportation Committee dated May 19th, 2017 regarding improved access to the yard site on the SE ¼ Section 21-34-29wpm;
THEREFORE BE IT RESOLVED that the Council for the Municipality of Swan Valley West does hereby agree to make improvements to RD#171W as per said recommendation.
Carried:
20. IRWIN STEEN
DAVID MINISH
WHEREAS, on April 25th, 2017 the members of council agreed to proceed with the necessary survey and planning on SE ¼ 2-36-27W in order to pursue the drainage permit and quotes for the costs of the drainage works planned for this area of the municipality, and;
WHEREAS the project was discussed with the Swan Lake Watershed CD Board on May 17th, 2017 for the consideration of the merger of the CD Project with the Municipal Project to improve drainage in this area;
THEREFORE BE IT RESOLVED that the Council for the Municipality of Swan Valley West does hereby agree to enter into said joint project with the SLWCD and shall take responsibility for the ditch work required on the North side of RD#210N, along the Southeast ¼ of Section 2-36-27wpm in accordance with the survey and drainage license for the above noted project.
Carried:
21. IRWIN STEEN
DAVID MINISH
RESOLVED that the Council for the Municipality of Swan Valley West does hereby agree to allow works to be performed in the ditch adjacent to the SE ¼ 2-36-27wpm to allow the completion of the outlet for the grass waterway being constructed on the SE ¼ 2-36-27wpm;
AND BE IT RESOLVED that the Deputy Reeve and the CAO shall authorized to sign the Municipal Landowner Agreement & liability Release Forms on behalf of the Municipality.
Carried:
22. IRWIN STEEN
CARRIE BLOSHA
WHEREAS the attached recommendation has been received from the Transportation Committee dated May 19th, 2017 regarding Green Team Position #1 – Rural Area;
THEREFORE BE IT RESOLVED that the Council for the Municipality of Swan Valley West does hereby agree to hire Riley Beck as per said recommendation.
Carried:
23. DAVID MINISH
GLEN FOSTER
WHEREAS the attached recommendation has been received from the Transportation Committee dated May 19th, 2017 regarding the unauthorized drainage works on RD#210N;
THEREFORE BE IT RESOLVED that the Council for the Municipality of Swan Valley west does hereby agree to send a letter addressing the concerns regarding the unlicensed and unauthorized works as per said recommendation.
Carried:
24. IRWIN STEEN
CARRIE BLOSHA
WHEREAS the attached recommendation has been received from the Transportation Committee dated May 19th, 2017 regarding the application of gravel in the Central and Southern areas of the municipality;
THEREFORE BE IT RESOLVED that the Council for the Municipality of Swan Valley West does hereby agree to adopt the gravel maps for the above noted areas as per said recommendation.
Carried:
25. GLEN FOSTER
DAVID MINISH
WHEREAS the attached recommendation has been received from the Transportation Committee dated May 19th, 2017 regarding the Gravel Crushing for the 2017 Fiscal Year;
THEREFORE BE IT RESOLVED that the Council for the Municipality of Swan Valley West does hereby agree to adopt the Gravel Crushing for 2017 as per said recommendation.
Carried:
26. CARRIE BLOSHA
GLEN FOSTER
RESOLVED that the Council for the Municipality of Swan Valley West does hereby agree to make payment of $319.74 for propane as per invoice No.23 dated March 21st, 2017 used for the steamer to allow public works staff in both the Urban Area and the Rural Area to thaw culverts and allow water to flow.
Carried:
27. DAVID MINISH
IRWIN STEEN
RESOLVED that the time incurred for the cleanup of the Durban Landfill Site shall be authorized by council as pre-approved by the Superintendent of Public Works in April, 2017.
Carried:
28. CARRIE BLOSHA
IRWIN STEEN
WHEREAS an application has been received for a Conditional Use Permit on the property known as the SW ¼ Section 5-38-27wpm;
THEREFORE BE IT RESOLVED that we do hereby agree to hold a Public Hearing on June 14th, 2017 at 8:00 pm at which time presentations regarding said application may be heard by the members of Council for the Municipality of Swan Valley West.
Carried:
29. DAVID MINISH
GLEN FOSTER
RESOLVED that the Council for the Municipality of Swan Valley West shall support the request for an extension to the deadline for submission of documentation to the Province of Manitoba regarding Director’s Order No. 2013-04 to July 31st, 2017.
Carried:
30. IRWIN STEEN
CARRIE BLOSHA
RESOLVED that the Council for the Municipality of Swan Valley West does hereby receive the Bank Reconciliation for the period ending April 30th, 2017 as presented.
Carried:
31. GLEN FOSTER
DAVID MINISH
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the following payments:
General Cheques #13389 to #13428 in the amount of $87,564.41
Payroll Cheques #1396 to #1412 in the amount of $20,543.35
For a Grand Total of $108,107.76
Carried:
32. CARRIE BLOSHA
GLEN FOSTER
RESOLVED that we do hereby agree to provide funding in the amount of $500.00 toward the Canada Day Fireworks in Swan River.
Carried:
33. GLEN FOSTER
IRWIN STEEN
RESOLVED that we do hereby agree to purchase a ‘Grad Ad” on Valley Biz and in the Star & Times honoring the 2017 Graduates.
Carried:
34. CARRIE BLOSHA
GLEN FOSTER
WHEREAS a request has been received from the Board for the Benito Recreation Centre Inc. regarding their annual Canada Day Event, and;
WHEREAS they are a non-profit organization and have held a public event in the Benito Urban Area for many years, promoting the celebration of Canada Day for the local community and surrounding area;
THEREFORE BE IT RESOLVED that the Council for the Municipality of Swan Valley West does hereby declare the Canada Day Event being held in Benito on July 1st, 2017 by Board of the Benito Recreation Centre Inc. a ‘Significant Community Event’ for the purpose of obtaining an occasional permit from the Liquor & Gaming Authority of Manitoba and;
BE IT FURTHER RESOLVED that a grant in the amount of $300.00 shall be paid to the Benito recreation Centre Inc. to assist with the costs of the fireworks for Canada Day.
Carried:
35. DAVID MINISH
IRWIN STEEN
RESOLVED that a Canada 150 Grant in the amount of $150.00 shall be made to Settlement and Immigrants Services as support for their Canada Day Barbeque.
Carried:
36. CARRIE BLOSHA
IRWIN STEEN
RESOLVED that the committee report received from Councillor Blosha regarding the Northwest Regional Library shall be received by the members of Council.
Carried:
37. IRWIN STEEN
CARRIE BLOSHA
RESOLVED that pursuant to Section 152(3) of the Municipal Act, the Council as a whole shall go into camera and close the meeting to continue discussions regarding employee matters.
Carried:
38. GLEN FOSTER
IRWIN STEEN
RESOLVED that pursuant to Section 152(4) of the Municipal Act, this meeting shall be re-opened to the public.
Carried:
39. IRWIN STEEN
DAVID MINISH
RESOLVED that, in accordance with Clause 8.5 of By-Law No. 0066-17, the council shall extend the curfew by up to one-half hour in order to complete discussions regarding final meeting closure.
Carried:
40. CARRIE BLOSHA
IRWIN STEEN
RESOLVED that a Special Meeting of Council shall be held on Thursday, May 25th, 2017 at 5:30 p.m.
Carried:
41. CARRIE BLOSHA
GLEN FOSTER
RESOLVED that this meeting shall now adjourn at 11:25 p.m.
Carried:
Note: Received for Publishing August 31, 2017.
Published with prior date to preserve historical timeline.