Swan Valley
School Division
Executive Summary of the
August 28, 2017
Regular Board Meeting
Submitted by:
Tim Mendel
Superintendent/CEO
1. The Board was informed that a half day New Teacher Orientation will be taking place on August 30. This is a new process from previous years. Trustees were invited to have lunch with the new teachers.
2. The Board passed a motion allowing Religious Instruction at the Minitonas Early Years School. The required number of signatures was received by the Board.
3. The 50th Anniversary Committee held its second meeting. Henry Barkowski and Gwen Palmer are two community members that have kindly volunteered to be on the Committee. The Committee Chair Trustee Wowchuk reported that the Committee was looking at a number of initiatives to celebrate the 50th Anniversary of the Swan Valley School Division. Some ideas for consideration are: creating a video, creating a time capsule, articles on past events that occurred in the Division; partnering with the Museum on restoring the old bus wagon and old bus. The next meeting of the Committee is planned for September 12.
4. The Secretary-Treasurer provided a preliminary projection on the 16/17 budget year. There are still some outstanding bills to be paid but indications are positive at this point in the process.
5. The Board is in the process of changing its governance model. This will require a new Policy Manual and the creation of an Administrative Procedure Manual. Given these changes, some revision of the Board by-laws are also required. The Board was provided draft copies of all three documents. The Board will formally approve these changes at its next meeting.
6. The Board approved a partnership with the Friendship Centre to provide additional Educational Assistant support at Ecole Swan River South School. The majority of the additional EA cost is covered by the Friendship Centre, with the Board covering the remaining cost.
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Minutes of the regular meeting of the Board of Trustees held in the Division Office Board Room on August 28, 2017 commencing at 7:30 p.m. (unapproved)
The following were present:
Chair: K. Riehl
Trustees: L. Evans, D. Burghart, K. Highmoor, V. Rooks
W. Schaffer, G. Wowchuk, Superintendent: T. Mendel
Secretary-Treasurer: B. Rausch
Absent: S. Haluschak, B. Stephen, D. Burnside, D. Coulthart, C. Staniland
Resolutions:
R1 K. Highmoor, G. Wowchuk:
THAT the Minutes of the regular meeting of June 26 and the special meetings of July 28 and August 2, 2017, be adopted.
CARRIED
R2 W. Schaffer, V. Rooks:
THAT the Staffing Report of the Superintendent/CEO, 8.2, as presented, be ratified.
CARRIED
R3 V. Rooks, W. Schaffer:
THAT the Report of the Secretary-Treasurer, 9.2, on Capital Disbursements, be received and authorization of payments outlined, be approved.
CARRIED
R4 L. Evans, V. Rooks:
THAT as per the Report of the Secretary-Treasurer, 9.3, general cheques numbering 50989 to 51215; B 0170 to B 0193 and EFT’s, which includes general and payroll in the amount of $1,772,474.19 for the month of May, be approved for payment.
CARRIED
R5 K. Highmoor, G. Wowchuk:
THAT as per the Report of the Secretary-Treasurer, 9.4, general cheques numbering 51216 to 51422; B 0194 to B 0253 and EFT’s, which includes general and payroll in the amount of $2,454,561.11 for the month of June, be approved for payment.
CARRIED
R6 W. Schaffer, G. Wowchuk:
THAT the Report of the Student Services Coordinator, 10.2, Northwest Metis Council Inc. Partnership, be received and the Partnership as outlined, be ratified.
CARRIED
R7 G. Wowchuk, V. Rooks:
THAT as per Item 13.1, the Minutes of the 50th Anniversary Committee Meeting of August 22, 2017, be received.
CARRIED
R8 V. Rooks, W. Schaffer:
THAT as per Item 14.1, a by-law to provide for religious instruction classes at the Minitonas Early Years School be read a first time long, that the rules of procedure be waived and that it be taken as read a second and third time, be now finally passed, signed by the Chair and the Secretary-Treasurer and numbered 9/2017 and the seal of the School Division affixed thereto.
CARRIED
R9 W. Schaffer, V. Rooks:
THAT the Board move to In-Camera.
CARRIED
R10 G. Wowchuk, V. Rooks:
THAT the Board move out of In-Camera.
CARRIED
R11 D. Burghart, V. Rooks:
THAT as per Item 18.2.1, the Report of the Secretary-Treasurer on the Update of the 2016/17
Year End Process, be received and the Board direction as outlined, be approved.
CARRIED
R12 L. Evans, D. Burghart:
THAT the Board Workshop Minutes of August 21, 2017, 18.5.1, be received and notice of motion be given to amend the Swan Valley School Division Board of Trustees Procedural By-Law 3/81 and to archive (revoke) all current Board Policies in effect and replace with the sixteen Board Policies as outlined.
CARRIED
R13 K. Highmoor, G. Wowchuk:
THAT we do now adjourn at 10:25 p.m.
CARRIED