Regular Meeting of the members of Council of the Municipality of Minitonas-Bowsman held in Council Chambers, in Minitonas, Manitoba this 16th day of May, 2017 A.D. at 7:00 p.m.


Present:
Reeve: Clint Eisner
Councillors: J. Caruk, C. Densen, L. Hutman & S. Walmsley
C.A.O. – K. Chartrand

Absent with Notice:
Councillors: G. Bartel & L. Mychalchuk

Delegations:
8:00 pm – Blaire Martin – Tax Impact ***POSTPONED***
8:30 pm – Dave Minish – Doctor Recruitment

Additions to Agenda:
4.17 Employee Matters
4.18 Aggregate Levies

1. C. Densen – L. Hutman
RESOLVED THAT the Agenda be adopted as amended.
Carried.

2. S. Walmsley – L. Hutman
RESOLVED THAT the minutes of the Regular Meeting of Council held on May 2nd, 2017 and the Special Meeting of Council held on April 27th, 2017 shall be adopted as circulated.
Carried.

3. C. Densen – J. Caruk
RESOLVED THAT Leanne Hutman shall be appointed as Finance Chair for this council meeting.
Carried.

4. J. Caruk – C. Densen
RESOLVED THAT we do hereby authorize payment of the List of Accounts numbered 3395 to 3516 inclusive, amounting to $379,815.45.
Carried.

5. L. Hutman – S. Walmsley
RESOLVED THAT the members of the Municipality of Minitonas-Bowsman Council do hereby agree to go ‘In Camera’ as a Committee of the Whole in accordance with Subsection 152 (3)(b)(ii) of The Municipal Act.
Carried.

6. J. Caruk – C. Densen
RESOLVED THAT we do agree to return to reopen the meeting to the public in accordance with Subsection 152(4) of the Municipal Act.
Carried.

7. L. Hutman – J. Caruk
RESOLVED THAT the Financial Statement and Bank Reconciliation for the month ending April 30th, 2017 shall be approved as presented.
Carried.

8. J. Caruk – S. Walmsley
RESOLVED THAT Council of the Municipality of Minitonas-Bowsman hereby requests the Minister of Indigenous and Municipal Relations grant an extension to June 30, 2017 to submit our Financial Plan for 2017.
Carried.

9. J. Caruk – C. Densen
RESOLVED THAT the Council of the Municipality of Minitonas-Bowsman does hereby approve the Staff Expense Reports as submitted.
Carried.

10. L. Hutman – J. Caruk
RESOLVED THAT we do hereby agree to enter into an agreement with the Swan Valley Veterinary Clinic for the housing of dogs that are apprehended within the Municipality.
Carried.

11. C. Densen – L. Hutman
WHEREAS the Community & Regional Planning Branch has reviewed the application for a minor subdivision of PT of NE ¼ Sec. 5-37-26WPM (JERSAK) on behalf of the municipality and finds it to be in compliance with the Zoning By-law for the RM of Minitonas; and
WHEREAS the application has been reviewed by the council of the Municipality of Minitonas-Bowsman, and found to be acceptable by the members of council;
THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Minitonas-Bowsman does hereby approve the minor subdivision of the aforementioned parcel of land as per the details submitted to the Municipality by Manitoba Indigenous and Municipal Relations, Community Planning services dated May 4th, 2017.
Carried.

12. S. Walmsley – L. Hutman
RESOLVED THAT the Council of the Municipality of Minitonas-Bowsman have reviewed and approve the attached gravel agreement for the 2017 Fiscal Year; and
BE IT FURTHER RESOLVED THAT the Reeve and CAO are hereby authorized to sign said agreements on behalf of the municipality.
Carried.

13. L. Hutman – C. Densen
WHEREAS in 2016 the Municipality of Minitonas-Bowsman had received funding under the Municipal Road Improvement Program for major road repairs projects; and
WHEREAS the projects must be completed in 2017;
THEREFORE BE IT RESOLVED THAT we do hereby agree to place the attached Requests for Quotes in the Swan Valley Star and Times and on Valleybiz for a period of 2 weeks.
Carried.

14. S. Walmsley – C. Densen
WHEREAS the Province of Manitoba has provided an opportunity for road renewal funding under the Municipal Road Improvement Program; and,
WHEREAS the municipality has determined that the attached project falls under the program criteria and it would be beneficial to renew said roads for better travel and public safety;
THEREFORE BE IT RESOLVED THAT the Municipality of Minitonas-Bowsman Council does hereby agree to apply for a maximum grant in the amount of $60,000 as per the details attached hereto.
Carried.

15. J. Caruk – L. Hutman
RESOLVED THAT By-law No. 4/2017, being a By-law of the Municipality of Minitonas-Bowsman for the purpose of amending the By-law No. 3/2016 authorizing the expenditure and borrowing of money for the Wastewater Lagoon Upgrade as a local improvement, shall be introduced and read a first time this 16th day of May, 2017 A.D.
Carried.

16. L. Hutman – S. Walmsley
RESOLVED THAT we do now adjourn at 11:00 p.m. to meet again on June 6th, 2017 at 7:00 p.m. for the next regular meeting of council.
Carried.