Swan Valley
School Division
Executive Summary of the
May 23, 2017
Regular Board Meeting
Submitted by:
Tim Mendel
Superintendent/CEO
1. The Board gave first reading to the by-law which will allow it to reduce the number of trustees from nine to seven for the next election. The Province will ultimately need to approve this reduction.
2. The Board heard a great presentation from Andrea McIvor, a blind student from SVRSS on how technology is helping her at school and in her life. An amazing young lady. A special thanks to her support team at the high school, Cindy Bobick and Sandy Lambert.
3. The Bowsman Daycare Board is looking at different space options within the Town of Bowsman. Their preferred space is the Science Lab at Bowsman School.
4. The Board was informed that the Division will be hosting a Walk Through Training Session for Principals in October. Area 4 Principals from Frontier School Division will also be participating in the training.
5. The CEO reported that after this week only one teaching position will remain unfilled. The plan is to have that position filled in the next week.
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Minutes of the regular meeting of the Board of Trustees held in the Division Office Board Room on May 23, 2017 commencing at 7:30 p.m. (Unapproved)
The following were present:
Chair: K. Riehl
Trustees: L. Evans, D. Burghart, S. Haluschak, K. Highmoor, V. Rooks, W. Schaffer, B. Stephen
Superintendent: T. Mendel
Secretary-Treasurer: B. Rausch
Student Services Coordinator: D. Burnside
Absent: G. Wowchuk, D. Coulthart, C. Staniland
3.0 Addition to and Adoption of Agenda
By consensus: 9.9 – SVRSS Building Envelope Upgrade CCDC2 Contract
Resolutions:
R1
V. Rooks, W. Schaffer:
THAT the Minutes of the regular meeting of May 8, 2017, be adopted.
CARRIED
R2
B. Stephen, S. Haluschak:
THAT the Staffing Report of the Superintendent/CEO, 8.2, as presented, be ratified.
CARRIED
R3
L. Evans, K Highmoor:
THAT as per the Report of the Secretary-Treasurer, 9.2, general cheques numbering 50580 to 50811; B 0092 to B 0124 and EFT’s, which includes general in the amount of $1,061,534.39 and payroll in the amount of $823,578.31, for a total of $1,885,112.70 for the month of March, be approved for payment.
CARRIED
R4
W. Schaffer, V. Rooks:
THAT as per Item, 9.3, a by-law of The Swan Valley School Division to arrange for banking business, for the fiscal year ending June 30, 2018, be introduced to the Board and read a first time, that the rules of procedure be waived and that it be taken as read a second and third time, be now finally passed, signed by the Chair and the Secretary-Treasurer and numbered 3/2017 and the seal of the School Division affixed thereto.
CARRIED
R5
B. Stephen, W. Schaffer:
THAT as per Item 9.4, a by-law of The Trustees of the Swan Valley School Division to provide for the borrowing of up to $6,000,000.00, for the 2017/2018 fiscal year expenses, be read a first time, that the rules of procedure be waived and that it be taken as read a second and third time, be now passed, signed by the Chair and the Secretary-Treasurer and numbered 4/2017 and the seal of the School Division affixed thereto.
CARRIED
R6
S. Haluschak, K. Highmoor:
THAT as per Item 9.5, a by-law of The Trustees of The Swan Valley School Division to appoint an Auditor and Senior Election Official for the fiscal year ending June 30, 2018 be introduced to the Board and read a first time, that the rules of procedure be waived and that it be taken as read a second and third time, be now finally passed, signed by the Chair and the Secretary-Treasurer and numbered 5/2017 and the seal of the School Division affixed thereto.
CARRIED
R7
V. Rooks, W. Schaffer:
THAT as per Item 9.6, a by-law to reduce the number of trustees from nine to seven, effective October 2018 election, be read a first time long, numbered 6/2017 and the seal of the School Division affixed thereto. Note: Notice of Motion was given at the May 08, 2017 Board Meeting.
CARRIED
R8
G. Wowchuk, D. Burghart:
THAT the Report of the Secretary-Treasurer, 9.8, on Capital Disbursements, be received and authorization of the payments outlined, be approved.
CARRIED
R9
D. Burghart, S. Haluschak:
THAT as per the Report of the Secretary-Treasurer, 9.7, the TD Canada Trust Banking Agreement, as outlined, be approved.
CARRIED
R10
B. Stephen, D. Burghart:
THAT as per Item 9.9, the Verbal Report of the Secretary-Treasurer, be received and the Board Chair and Secretary-Treasurer be authorized to sign the SVRSS Building Envelope Upgrade Project CCDC2 Stipulated Price Contract between the SVSD and Ladel Construction Ltd., for the sum of $2,002,915, plus applicable taxes.
CARRIED
R11
L. Evans, K. Highmoor
THAT the Board move to In-Camera.
CARRIED
R12
W. Schaffer, V. Rooks:
THAT the Board move out of In-Camera.
CARRIED
R13
B. Stephen, D. Burghart:
THAT the delegation/presentation by Andrea McIvor (accompanied by Sandy Lambert, Cindy Bobick) on the MSBA Student Citizenship Award, 4.1, be received.
CARRIED
R14
D. Burghart, S. Haluschak:
THAT we do now adjourn at 10:17 p.m.
CARRIED