Minutes of the Regular Council Meeting of the Rural Municipality of Mountain held Friday, April 28th, 2017 in the R.M. of Mountain Council Chambers in Birch River, Manitoba.




Members Present:
Reeve: Marvin Kovachik
Councillors: 1 – Wilmer Malcolm
2 – Stephen Nadolney
3 – Nestor Rizok
4 – Connie Forbes
5 – Jesse Larocque
6 – Brad Wyatt

CAO Robin Wiebe was present and acted as secretary.

The meeting was called to order at 10:40 A.M. by Reeve Marvin Kovachik, quorum being present.

Forbes
Wyatt
BE IT RESOLVED THAT the Agenda for the April 28th, 2017 Regular Meeting of Council be adopted as amended.
CARRIED.

Nadolney
Wyatt
BE IT RESOLVED THAT the Rural Municipality of Mountain hereby contract Stephen Nadolney for 2017 Emergency Coordination Services per contract attached hereto as Schedule “A”;
AND THAT the Reeve and Chief Administrative Officer be authorized to sign on behalf of the Municipality.
CARRIED.

Resolution No. 133/17 is recorded accurately in the minutes of the April 5th, 2017 Regular Council Meeting. However, not all votes were called. By-Law No. 01/16 (Section 11) makes it clear:

“A member has one vote each time a vote is held at a council meeting at which the member is present.”

Therefore, this question was called again at the April 28th, 2017 Regular Meeting of Council with all members present. All votes were called and recorded. Before the question was put, Councillor Nadolney declared an interest in the matter and left the meeting.

Councillor Nadolney declared an interest and left the meeting for Resolution No. 139/17

Forbes
Wyatt
BE IT RESOLVED THAT the Rural Municipality of Mountain hereby contract Stephen Nadolney for 2017 Emergency Coordination Services per contract attached hereto as Schedule “A”;
AND THAT the Reeve and Chief Administrative Officer be authorized to sign on behalf of the Municipality.
CARRIED.

Councillor Nadolney rejoined the meeting.

Wyatt
Forbes
BE IT RESOLVED THAT the Minutes of the Regular Meeting of Council held April 5th, 2017 be adopted as presented, all requirements having been complied with.
CARRIED.

Wyatt
Forbes
BE IT RESOLVED THAT By-Law No. 05/17, being the 2017 Financial Plan and Tax Levy By-Law, be given second reading.
CARRIED.

Larocque
Malcolm
BE IT RESOLVED THAT By-Law No. 05/17, being the 2017 Financial Plan and Tax Levy By-Law, be given third and final reading: passed, signed and sealed.
CARRIED.

Nadolney
Malcolm
WHEREAS The Emergency Measures Act requires communities to have Emergency Preparedness programs:
AND WHEREAS the Municipal Emergency Coordinator has presented an updated Emergency Preparedness Plan for approval;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby accept the Emergency Preparedness Plan as presented:
AND THAT the Emergency Plan be submitted to Emergency Measures Organization for approval.
CARRIED.

Wyatt
Nadolney
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby amend the Building Permit Fee Schedule as per Schedule ‘A’ attached hereto.
CARRIED.

Nadolney
Wyatt
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby adopt the 2017 Financial Plan as presented and attached hereto in Schedule ‘A’.
CARRIED.

Forbes
Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby appoint Brad Wyatt as Chairperson of the Finance Committee.
CARRIED.

Nadolney
Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby enter into the Farmland Beaver Damage Control Agreement with Manitoba Agriculture, Food and Rural Development, attached hereto as Schedule ‘A’;
AND THAT the CAO be authorized to sign on behalf of the Municipality.
CARRIED.

Nadolney
Larocque
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby authorize the use of CDI Program funds for the following projects(s), attached hereto in Schedule ‘A’.
CARRIED.

Nadolney
Larocque
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby accept the Request for Quotation from all-net municipal solutions for Service Tracker Software program as per Schedule ‘A’ attached hereto.
CARRIED.

Forbes
Larocque
WHEREAS Fire Department Purchasing Policy states that all purchases of the Fire Department must be authorized by Council in advance;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain approve the purchase requests as per Schedule ‘A’ attached hereto.
CARRIED.

Larocque
Malcolm
WHEREAS Fire Department Purchasing Policy states that all purchases of the Fire Department must be authorized by Council in advance;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain approve the purchase requests as per Schedule ‘A’ attached hereto.
CARRIED.

Councillor Forbes declared an interest and left the meeting for Resolution No. 152/17

Larocque
Rizok
RESOLVED THAT Cheque Nos. 20170419 to 20170499 amounting to $107,628.81,
including Direct Deposit Payroll in the amount of $3,790.94, attached hereto as Schedule “A”, be approved for payment.
CARRIED.

Councillor Forbes returned to the meeting

Larocque
Malcolm
RESOLVED THAT the additional accounts, attached as “Schedule A”, be approved for payment.
CARRIED.

Forbes
Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve work orders #028/17 to #041/17 attached hereto.
CARRIED.

RECESS

Councillor Wyatt returned to the meeting after recess

Larocque
Malcolm
BE IT RESOLVED THAT Council [and CAO or staff] of the Rural Municipality of Mountain hereby be authorized to attend the G5 Regular Meeting in Swan River, MB on May 31st, 2017;
AND THAT expenses be allowed for same.
CARRIED.

Larocque
Malcolm
BE IT RESOLVED THAT Fire Chiefs (or designate) of the Rural Municipality of Mountain hereby be authorized to attend the Manitoba Association of Fire Chiefs 2017 Conference in Winnipeg, MB from June 1-3rd, 2017;
AND THAT expenses be allowed for same.
CARRIED.

Larocque
Malcolm
BE IT RESOLVED THAT Council [and CAO] of the Rural Municipality of Mountain hereby be authorized to attend the AMM 2017 June District Meeting in The Pas, MB on June 13th, 2017;
AND THAT expenses be allowed for same.
CARRIED.

Forbes
Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approved the Application(s) for Licence(s) to Construct Water Control Works as attached hereto in Schedule ‘A’.
CARRIED

Malcolm
Larocque
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby accept the offer to purchase Parcel # N1/2 Lot #2, Plan #820 (308 Victoria Ave.) in Birch River, MB [Roll #300482] from Ken Peters in the amount of $200.00;
Plus $465 legal and administration costs [1parcel];
Subject to the following additional Terms and Conditions:
Receipt of (gross) proceeds of sale in full;
CARRIED.

Councillor Forbes declared an interest and left the meeting for Resolution No. 160/17

Malcolm
Larocque
WHEREAS Council Resolution No. 128/17 awarded the 1959 Chev Pine River Fire Tanker to the highest bidder subject to conditions;
AND WHEREAS the high bidder failed to meet these conditions (payment);
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby award the 1959 Chev Pine River Fire Tanker to the next highest bidder as per Schedule ‘A’ attached hereto.
CARRIED.

Councillor Forbes returned to the meeting

Nadolney
Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby accept the Request for Quotation from Mullin Plumbing & Heating/GY Contracting for roof/drain repairs and maintenance to Northern Neighbors as per Schedule ‘A’ attached hereto.
CARRIED.

Forbes
Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby amend the Contract for Cleaning Services at the Administration Office as outlined in Schedule ‘A’ attached hereto.
CARRIED.

Malcolm
Larocque
WHEREAS Section 8.6 of By-Law 01/16 allows Council to extend the time of adjournment after curfew by one half hour;
THEREFORE BE IT RESOLVED THAT the Regular Meeting of Council of the Rural Municipality of Mountain be extended to 5:00 p.m.
CARRIED.

Forbes
Rizok
BE IT RESOLVED THAT the Regular Meeting of Council of the Rural Municipality of Mountain be adjourned to meet again on May 10th, 2017.
The meeting adjourned at 4:40 p.m.
CARRIED.