Swan Valley
School Division

Executive Summary of the
April 10, 2017
Regular Board Meeting

Submitted by:
Tim Mendel
Superintendent/CEO




1. The Board was informed that the ad for a new Principal of SVRSS was extended by one week due in part to advertising during Spring Break.

2. The Board approved the purchase of one 77 passenger bus. This will be paid from the anticipated surplus from this year’s budget.

3. The Board Chair and the Secretary-Treasurer attended the Chamber of Commerce AGM Meeting and provided a summary.

4. The Board approved a request to provide transportation for the Annual General Meeting of the Retired Teachers’ Association of Manitoba. Their Provincial Meeting will be held in Swan River and they are expecting about fifty delegates from all parts of the Province.

5. The Board passed a motion to begin the process of reducing the number of Trustees from 9 to 7, effective 2018 election. Public consultation and government approval is required in order to make the change.

6. Courtney Densen will be sent to PowerSchool University to receive additional training on PowerSchool, our student data system. Teachers and Principals raised concerns that we are not utilizing PowerSchool to its full potential. The additional training will help the Division maximize the software’s capacity.

7. The Board was informed that a number of teaching positions have been filled. Over the next week or so more ads will be placed. The goal is to have most of the staffing complete by the end of April.

8. The Board is going to make some changes/clarifications about School of Choice. Info will be sent to schools for distribution to parents.
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Minutes of the regular meeting of the Board of Trustees held in the Division Office Board Room on April 10, 2017 commencing at 7:30 p.m. (unapproved)

The following were present:
Chair: K. Riehl
Trustees: D. Burghart, S. Haluschak, V. Rooks, W. Schaffer, G. Wowchuk
Superintendent: T. Mendel
Secretary-Treasurer: B. Rausch
Transportation Supervisor: D. Coulthart
Absent: L. Evans, K. Highmoor, B. Stephen, D. Burnside, C. Staniland

3.0 Addition to and Adoption of Agenda
By consensus: 9.5 – Capital Disbursements
By consensus: 14.3 – Trustee Representation Review

Resolutions:

R1 V. Rooks, W. Schaffer:
THAT the Minutes of the regular meeting of March 13, 2017 and the special meeting of March 24, 2017, be adopted.
CARRIED

R2 W. Schaffer, D. Burghart:
THAT as per the Report of the Transportation Supervisor, 11.1, the recommendation to order one 77 passenger bus with options outlined through Central Bus Purchasing, in the amount of $117,174.22, taxes included, be approved.
CARRIED

R3 G. Wowchuk, S. Haluschak:
THAT the request for transportation services by the Swan Valley Retired Teachers’ Association, 14.2, be received and approved.
CARRIED (Trustee Schaffer excused himself for this item.)

R4 D. Burghart, V. Rooks:
THAT the Staffing Report of the Superintendent/CEO, 8.2, as presented, be ratified.
CARRIED

R5 G. Wowchuk, S. Haluschak:
THAT as per the Report of the Secretary-Treasurer, 9.2, general cheques numbering 50213 to 50391; B 0025 to B 0052 and EFT’s, which includes general in the amount of $889,935.93 and payroll in the amount of $773,877.19, for a total of $1,663,813.12 for the month of January and general cheques 50392 to 50579; B 0053 to B 0089 and EFT’s, which includes general in the amount of $941,128.98 and payroll in the amount of $836,180.96, for a total of $1,777,309.94 for the month of February, be approved for payment.
CARRIED

R6 D. Burghart, G. Wowchuk:
THAT the Report of the Secretary-Treasurer, 9.3, on the Support Staff Group Tax Free Savings Account, be received and approved in principle.
CARRIED

R7 S. Haluschak, G. Wowchuk:
THAT as per the Report of the Secretary-Treasurer, 9.4, a by-law to provide for the borrowing of up to $532,200.00, by issue of Promissory Note #LTPS0109, to meet the costs for the projects as authorized on Schedule “B” attached, be read a second time, that the rules of procedure be waived and that it be taken as read a third time, be now finally passed, signed by the Chair and the Secretary-Treasurer and numbered 2/2017 and the seal of the School Division affixed thereto.
CARRIED

R8 G. Wowchuk, S. Haluschak:
THAT the Report of the Secretary-Treasurer, 9.5, on Capital Disbursements, be received and authorization of the payment outlined, be approved.
CARRIED

R9 W. Schaffer, D. Burghart:
THAT as per Trustee discussion, 14.3, Trustee Representation Review, be received and that the Board proceed with the consultative process regarding reducing the number of Trustees from Nine to Seven.
CARRIED

R10 V. Rooks, W. Schaffer:
THAT the Board move to In-Camera.
CARRIED

R11 S. Haluschak, G. Wowchuk:
THAT the Board move out of In-Camera.
CARRIED

R12 G. Wowchuk, D. Burghart:
THAT as per Personnel Item, 17.1.1, the letter of acceptance, be approved.
CARRIED

R13 W. Schaffer, V. Rooks:
THAT as per Personnel Item, 17.1.2, the Maternity and Parental Leave request be granted in accordance with Federal and Provincial Legislation and Collective Agreement Maternity and Parental Leave provisions.
CARRIED

R14 D. Burghart, W. Schaffer:
THAT we do now adjourn at 9:48 p.m.
CARRIED