The Council of the Town of Swan River met on Tuesday, January 17th, 2017 at 7:30 pm in the Town Council Chambers with Mayor McKenzie presiding and Councillors Friesen, Whyte, Jacobson, Moriaux and Sakal present. Councillor Delaurier was absent with permission.
1 Call to order
2 Adoption of Amended Agenda
Resolution No: 2017.022
Moved By: David Moriaux
Seconded By: Lance Jacobson
RESOLVED that the Amended Agenda for the January 17th, 2017 regular meeting of Council be received.
CARRIED
3 Adoption of Minutes
Resolution No: 2017.023
Moved By: David Moriaux
Seconded By: Lance Jacobson
RESOLVED that the minutes of the January 3rd, 2017 special meeting and the January 3rd, 2017 regular meeting of Council be adopted as received.
CARRIED
4 Delegations and Hearings
4.1 Delegation:
SLWCD Walter Kolisnyk, Chair of the Swan Lake Watershed Conservation District, introduced the new District Manager, Stephanie Reid, to Council. He also presented the District’s annual project expenditures report, 2017-2018 operations budget, and the 2016-2017 Strategic Review.
4.2 Delegation: Recreation Department – Patti Henkelman
Patti Henkelman, General Manager of Recreation, answered Council’s questions about her report. Administration
• Working on 2017 budget
• Submitting applications to Canada Summer Jobs and Green Team for summer student positions
• Attended Managers amp; Supervisors Conference on December 15 in Brandon
• Lots of HR management
Aquatic Centre
• Liner repair work done Dec. 19 – 21
• Completed stat holiday closure list for 2017
• New uniforms ordered and distributed to lifeguards
• Working on recruitment of new guards for the fall
• Lifeguard courses being offered winter/spring
• 4 participants in Bronze Medallion course held in Jan. 3 – 6
• Interviews for part time CSR
• Working with Active Net on more accurate reporting
Foulings report
• 8 foulings in 2016
• 21 foulings in 2014/15 although may have been more due to lack of record keeping
• We had approximately 17,000 visits in 2015 and 19,000 visits in 2016
• Steinbach had 31 foulings in 2016 with 372,000 visits
• The Pas has 20 – 25 foulings/year with 13,000 – 14,000 visits/year
Arena/Parks
• Outdoor arena operational since December
• Stampeders new agreement almost ready to be signed
Swan Valley District Recreation Commission
• Working with Rec amp; Regional staff on next steps for Commission
• Prepared 2017 budget for approval at Jan. 26 meeting
5 Unfinished Business
5.1 2017/2018 FCM membership
Resolution No: 2017.024
Moved By: Lance Jacobson
Seconded By: David Moriaux
RESOLVED that the Federation of Canadian Municipalities 2017.2018 Membership in the amount of $748.73 be approved for payment.
DEFEATED
5.2 Building By-Law Revisions for discussion
5.3 Zoning By-Law Revisions for discussion
5.4 to authorize signing of the Building Inspector Contract
Resolution No: 2017.025
Moved By: Lance Jacobson
Seconded By: David Moriaux
RESOLVED that the Chief Administrative Officer be authorized to sign the Building Inspector Contract attached as Schedule “A”.
CARRIED
5.5 Swan Valley Emergency Measures District 2016 Budget
Resolution No: 2017.026
Moved By: Lance Jacobson
Seconded By: David Moriaux R
ESOLVED that the 2016 Budget for the Swan Valley Emergency Measures District be approved.
CARRIED
5.6 to approve payment of SV Emergency Measures 2016 Levy
Resolution No: 2017.027
Moved By: Lance Jacobson
Seconded By: David Moriaux
RESOLVED that the Swan Valley Emergency Measures District 2016 levy in the amount of $5,407.00 be approved for payment.
CARRIED
6 New Business
6.1 Sewer Jet Resolution No: 2017.028
Moved By: Duane Whyte
Seconded By: Phylis Friesen That the Public Works department purchase a 2016 800-HPR Eco Sewer Jetter from WestVac Industrial, for the amount of $269,200.00 plus applicable taxes.
CARRIED
6.2 Heyes Child Care Centre request for grant
Resolution No: 2017.029
Moved By: Duane Whyte
Seconded By: Phylis Friesen
RESOLVED that Council authorize a grant in the amount of $75 to Heyes Child Care Centre.
CARRIED
6.3 Handi Van 2017 rates Resolution No: 2017.030
Moved By: Duane Whyte
Seconded By: Phylis Friesen
RESOLVED that the 2017 Handi Transit Van rates attached as Schedule “A” be approved.
CARRIED
6.4 Fire Department SCBAs
Resolution No: 2017.031
Moved By: Duane Whyte
Seconded By: Phylis Friesen
WHEREAS the Town of Swan River Fire Department’s self-contained breathing apparatus’ are aging and in need of repairs;
THEREFORE BE IT RESOLVED that in the best interests of firefighters’ safety and the fire department’s operations that the Town of Swan River purchase 15 MSA G1 self-contained breathing apparatus’ with the specifications provided by the Fire Chief from ABC Fire amp; Safety Equipment Ltd. for a total cost of $209,573.36 including taxes.
TABLED
6.5 To table resolution no. 2017.031
Resolution No: 2017.032
Moved By: Duane Whyte
Seconded By: Jason Sakal
RESOLVED that Resolution No. 2017.031 be tabled.
CARRIED
6.6 Manitoba Sustainable Development, Office of Drinking Water 2016 Annual Compliance Audit
Resolution No: 2017.033
Moved By: Duane Whyte
Seconded By: Phylis Friesen
RESOLVED that the Manitoba Sustainable Development Office of Drinking Water 2016 Annual Compliance Audit for the Town of Swan River be received.
CARRIED
6.7 Recreation Facilities Statutory and other holidays schedule of openings/closures for 2017
Resolution No: 2017.034
Moved By: Duane Whyte
Seconded By: Jason Sakal
RESOLVED that the Recreation Facilities Schedule of Statutory and other Holidays openings/closures for 2017 attached as Schedule “A” be approved.
TABLED
6.8 To table resolution no. 2017.034
Resolution No: 2017.035
Moved By: Duane Whyte
Seconded By: Phylis Friesen
RESOLVED that Resolution No. 2017.034 be tabled.
CARRIED
6.9 Swan Valley Emergency Measures District 2017 Budget
Resolution No: 2017.036
Moved By: Duane Whyte
Seconded By: Jason Sakal
RESOLVED that the 2017 Budget for the Swan Valley Emergency Measures District be approved.
DEFEATED
6.10 To remove the Town from SVEMD
Resolution No: 2017.037
Moved By: David Moriaux
Seconded By: Lance Jacobson
RESOLVED that the Town of Swan River remove itself from the Swan Valley Emergency Measures District effective January 17, 2017;
FURTHER BE IT RESOLVED that the Town hire its own Emergency Measures Coordinator.
David Moriaux – yes
Duane Whyte – yes
Glen McKenzie – yes
Jason Sakal – yes
Jason Delaurier – absent
Lance Jacobson – yes
Phylis Friesen – yes
CARRIED
7 Reports
7.1 Superintendent of Works Report
Resolution No: 2017.038
Moved By: Duane Whyte
Seconded By: Jason Sakal
RESOLVED that the Superintendent of Works report be received.
CARRIED
7.2 Admin. Meeting Minutes
7.3 December 2016 Handivan Report
Resolution No: 2017.039
Moved By: Duane Whyte
Seconded By: Jason Sakal
RESOLVED that the December 2016 Handi Van report be received.
CARRIED
7.4 December 2016 Swan River Fire Department Report
Resolution No: 2017.040
Moved By: Duane Whyte
Seconded By: Phylis Friesen
RESOLVED that the December 2016 Swan River Fire Department report be received.
CARRIED
7.5 2016 Fire Department Report
Resolution No: 2017.041
Moved By: Duane Whyte
Seconded By: Jason Sakal
RESOLVED that the Fire Department report for 2016 be received.
CARRIED
7.6 December 2016 By-Law Enforcement Officer Report
Resolution No: 2017.042
Moved By: Duane Whyte
Seconded By: Jason Sakal
RESOLVED that the December 2016 By-Law Enforcement Officer report be received.
CARRIED
7.7 October – December 2016 Request/Concern Reports
Resolution No: 2017.043
Moved By: Duane Whyte
Seconded By: Jason Sakal RESOLVED that the October, November and December 2016 Request/Concern reports be received.
CARRIED
7.8 Council Member and CAO reports
8 Other resolutions
8.1 To approve accounts
Resolution No: 2017.044
Moved By: David Moriaux
Seconded By: Lance Jacobson
RESOLVED that the accounts as follows be hereby approved for payment:
1) General Accounts from Cheque No.20017 to No.20089 for a total of $204,574.65.
2) Payroll Account from Cheque No. 3925 to No. 3933 for a total of $119,901.98.
CARRIED
8.2 to approve payment of Parkland Tourism 2017 Membership
Resolution No: 2017.045
Moved By: David Moriaux
Seconded By: Lance Jacobson
RESOLVED that the Parkland Tourism 2017 Membership in the amount of $1300.00 be approved for payment.
TABLED
8.3 To table resolution no. 2017.045
Resolution No: 2017.046
Moved By: David Moriaux
Seconded By: Lance Jacobson
RESOLVED that Resolution No. 2017.045 be tabled.
CARRIED
8.4 to authorize attendance at G5 Meeting
Resolution No: 2017.047
Moved By: David Moriaux
Seconded By: Lance Jacobson
RESOLVED that the Mayor, Councillors and CAO be authorized to attend the G5 Meeting being held in the RM of Mountain on February 6th, 2017.
CARRIED
8.5 to authorize attendance at Harm Reduction Workshop
Resolution No: 2017.048
Moved By: Lance Jacobson
Seconded By: David Moriaux
RESOLVED that Councillor Whyte and Safety Officer, Ken Kirkpatrick be authorized to attend the Harm Reduction Workshop being held in Swan River on January 31st and February 1st, 2017.
CARRIED
8.6 to approve payment of HBRA 2017 membership Resolution No: 2017.049
Moved By: David Moriaux
Seconded By: Lance Jacobson
RESOLVED that the Hudson Bay Route Association 2017 Membership in the amount of $100.00 be approved for payment.
CARRIED
8.7 to approve delegation of responsibility of Medical Professionals Recruiter position
Resolution No: 2017.050
Moved By: Lance Jacobson
Seconded By: David Moriaux
WHEREAS the Council for the Town of Swan River has, by a resolution passed on November 15th, 2016, approved a 3 year ‘Per Capita’ Levy for the recruitments of doctors and other medical professionals, and;
WHEREAS the aforementioned resolution included provisions for a portion of said levy to be allocated to payment of a part time employee to devote his/her time to recruit doctors and other medical professionals, including the development of a job description, budget and other related matters, and;
WHEREAS the Swan Valley Health Facilities Foundation Inc. is willing and capable of managing all funds collected by the above municipal levies, as well as an employee for the above noted purpose;
THEREFORE BE IT RESOLVED that we do hereby agree to delegate all responsibilities for the administration of the funding provided by the municipality, the organization of the employment position and the recruitment program as well as the overall management of the Recruitment of Doctors and Medical Professionals to the Swan Valley Health Facilities Foundation Inc.
CARRIED
9 In Camera
Resolution No: 2017.051
Moved By: Lance Jacobson
Seconded By: David Moriaux
RESOLVED that, pursuant to Section 152(3) of the Municipal Act, Council go into Committee and close the meeting to the public.
CARRIED
10 Out of Camera
Resolution No: 2017.052
Moved By: Duane Whyte
Seconded By: Phylis Friesen
RESOLVED that pursuant to Sections 152(4) of the Municipal Act this meeting be reopened to the public.
CARRIED
11 Minitonas-Bowsman Purchased Services and Fire Protection Agreement
Resolution No: 2017.053
Moved By: David Moriaux
Seconded By: Lance Jacobson
RESOLVED that the Town of Swan River has received correspondence from the Municipality of Minitonas-Bowsman regarding the Purchased Services Agreement and Fire Protection Agreement;
AND FURTHER BE IT RESOLVED that the Town of Swan River is waiting for a counter proposal from the Municipality of Minitonas-Bowsman.
David Moriaux – yes
Duane Whyte – yes
Glen McKenzie – yes
Jason Sakal – yes
Jason Delaurier – absent
Lance Jacobson – yes
Phylis Friesen – yes
CARRIED
12 Adjournment
Resolution No: 2017.054
Moved By: Duane Whyte
Seconded By: Phylis Friesen
RESOLVED that this regular Meeting of Council now adjourn.
CARRIED