Regular Meeting of the Council of the Municipality of Swan Valley West, held in the Council Chambers at 216 Main Street West, Swan River, Manitoba this 10th day of January, 2017 at 7:00 p.m.
Present:
Reeve; Verne Scouten
Councillors; Carrie Blosha, Brian Burick, Glen Foster
David Minish, Terry Neely, Stan Potten
CAO; Carolyn Gordon
Absent with Prior Written Notice:
Delegations;
7:30 p.m. – C. Nykolaishen & N. Bugiera re: Equipment Leasing
Additions to the Agenda:
1. GLEN FOSTER
TERRY NEELY
RESOLVED that the Agenda for the Regular Meeting of Council held this 10th, day of January, 2017 shall be adopted as presented.
Carried:
2. STAN POTTEN
CARRIE BLOSHA
RESOLVED that the Minutes for the Regular Meeting of the Council for the Municipality of Swan Valley West held on December 13th, December 15th and December 29th, 2016 and the Special Meeting of Council held on the December 2nd, 2016 shall be adopted as circulated.
Carried:
3. GLEN FOSTER
STAN POTTEN
RESOLVED that the following reports shall be received by the Council for the Municipality of Swan Valley West;
– Rural PW Report presented orally by the Superintendent of Public Works
– Urban PW Report for the period ending December 31th, 2016 as submitted by he Urban Public Works – Assistant Foreman
Carried:
4. DAVID MINISH
TERRY NEELY
WHEREAS the owners of PT. SE ¼ SEC. 1-35-29W have made application to subdivide their property, and;
WHEREAS the Council for the Municipality of Swan Valley West has reviewed said application, along with the letter received from Indigenous and Municipal Relations dated December 30th, 2016 and have no objections to the aforementioned subdivision;
THEREFORE BE IT RESOLVED we do hereby approve the subdivision of the aforementioned property, provided all conditions and requirements are met as included with the above noted letter.
Carried:
5. STAN POTTEN
CARRIE BLOSHA
WHEREAS the Council for the Municipality of Swan Valley West has reviewed the terms and conditions outlined in the Boundary Road Agreement with the Rural Municipality of St. Philips and approve said agreements as amended;
THEREFORE BE IT RESOLVED that we do hereby authorize the Reeve and Chief Administrative Officer to sign said agreement on behalf of the Municipality.
Carried:
6. BRIAN BURICK
DAVID MINISH
RESOLVED that Item NO. 5.3 on the Agenda for the January 10th, 2017 Council Meeting shall be tabled until such time as committee of Council has an opportunity to do local comparisons.
Carried:
7. STAN POTTEN
TERRY NEELY
WHEREAS it is necessary to complete the expansion of the Benito Lagoon as mandated by the Province of Manitoba prior to proceeding with any new subdivisions in Benito;
THEREFORE BE IT RESOLVED that we do hereby agree to acknowledge any offers that may be received within the area of the proposed Northview Subdivision and;
BE IT FURTHER RESOLVED that any such offers shall be declined until such time as the lagoon expansion has been finalized.
Carried:
8. DAVID MINISH
TERRY NEELY
RESOLVED that Rural Animal Control Report for the month of December, 2016 shall be received, and that payment for said services shall be approved as submitted.
Carried:
9. STAN POTTEN
DAVID MINISH
WHEREAS the Human Resources Committee sits as Council as a Whole, and it is therefore necessary to create a sub-committee of council for dealing with specific employee related matters;
THEREFORE BE IT RESOLVED that we do hereby agree to create a Labour Relations Sub-Committee which will consist of three members of Council as follows;
To attend all union negotiation meetings
To attend all grievance meeting
To accept & discuss concerns related to employee matters with management
AND BE IT FURTHER RESOLVED that the Labour Relations Sub-Committee shall be authorized to make such decisions on behalf of council as they deem to be appropriate and shall bring to council any decisions they feel may require a decision of the whole of council.
Carried:
10. GLEN FOSTER
CARRIE BLOSHA
RESOLVED that following members of council shall be appointed to the Labour Relations Sub-Committee for the Municipality of Swan Valley West;
Brain Burick
David Minish
Terry Neely
Carried:
11. TERRY NEELY
BRIAN BURICK
WHEREAS a recommendation has been received from the Superintendent of Public Works to extend the deadline for submission of applications for the position of Casual Labourer;
THEREFORE BE IT RESOLVED that we do hereby agree to extend said deadline to February 10th, 2017 as recommended.
Carried:
12. TERRY NEELY
BRIAN BURICK
WHEREAS a report has been received from the Building Inspector regarding concerns related to the development on the property known as Lot 2, Plan 1474 in the Municipality of Swan Valley West and;
WHEREAS it is deemed to be necessary and expedient to have an old structure removed from said property for reasons noted in the aforementioned report submitted on January 4th, 2017;
THEREFORE BE IT RESOLVED that the Council does hereby agree to provide the deadline of March 15th, 2017 by which time the old structure must be removed from the above noted lot in order to provide for the placement of the new structure.
Carried:
13. STAN POTTEN
BRIAN BURICK
WHEREAS a report has been received from the Building Inspector regarding the development of multi-family dwellings on the properties known as Lots 1 & 2, Plan 1474 in the Municipality of Swan Valley West and;
WHEREAS said lots are located in the RS-15- Single Family Zone;
THEREFORE BE IT RESOLVED that the Council does hereby authorize the CAO to forward the concerns to the Development Officer for further review and to take any actions that may be required to remedy the situation.
Carried:
14. DAVID MINISH
BRIAN BURICK
WHEREAS the Municipality prefers to purchase a John Deere Excavator due to the history of the equipment reliability and availability to have warranty work and repairs performed locally and;
WHEREAS there is a need to ensure that proper equipment is available to provide for affordable and efficient performance of municipal works and there is a sufficient amount of funds available in the Municipality’s Equipment Reserve for said purchase;
THEREFORE BE IT RESOLVED that we do hereby agree to accept the offer received for the purchase of a 2016 Deere 210G LC Excavator for $290,000 plus taxes as detailed on the offer dated January 9th, 2017 and authorize the Chief Administrative Officer to sign all documents related to said purchase on behalf of the municipality;
AND BE IT FUTHER RESOLVED that payment be made over 2 years.
Councilor Foster Called For A Recorded Vote;
Burick – YES
Foster – NO
Minish -YES
Scouten – YES
Potten – YES
Neely – YES
Blosha – YES
Carried:
15. STAN POTTEN
CARRIE BLOSHA
RESOLVED that the Council for Municipality of Swan Valley West does hereby approve the following payments:
General Cheques #13052 to #13063 in the amount of $7075.49
General Cheques #13064 to #13075 in the amount of $8435.25
Council Indemnity Cheques #1218 to #1227 in the amount of $6301.52
For a Grand Total of $21,812.26
Carried:
16. TERRY NEELY
DAVID MINISH
RESOLVED that we do hereby agree to hold a Special Meeting for the review of municipal by-laws and policies on January 16, 2017 at 7:00 p.m.
Carried:
17. STAN POTTEN
TERRY NEELY
RESOLVED that we do hereby authorize Councillor, Brian Burick to attend the Swan Valley School Division’s Strategic Planning Meeting to be held on January 18th, 2017 and that all applicable expenditures related to the attendance at said meeting shall be approved in accordance with current municipal policies and by-laws.
Carried:
18. DAVID MINISH
GLEN FOSTER
WHEREAS the members of council feel that the railway plays an important part in affordable transportation of grain for area agriculture producers and for lumber related industries;
THEREFORE BE IT RESOLVED that we do hereby agree to the renewal of the Municipality of Swan Valley West’s membership in the Hudson Bay Route Association.
Carried:
***Councillor Foster Left the Meeting At 10:35 p.m.***
19. CARRIE BLOSHA
STAN POTTEN
WHEREAS the members of council feel that used tire recycling is an important component of efficient and affordable waste management;
THEREFORE BE IT RESOLVED that we do hereby agree to the renewal of the Municipality of Swan Valley West’s registration with Tire Stewardship Manitoba as a Municipal Scrap Tire Generator for the period of January 1st, 2017 to October 1st, 2021.
Carried:
20. TERRY NEELY
STAN POTTEN
WHEREAS the Municipality of Swan Valley West has received a request to have a representative from Council meet with a representative from the RCMP – Manitoba
West District in order to provide any comments or concerns that may be appropriate with regards to local policing;
THEREFORE BE IT RESOLVED that we do hereby appoint Reeve, Verne Scouten to represent the municipality at said interview.
Carried:
21. TERRY NEELY
DAVID MINISH
RESOLVED that, in accordance with Clause 8.5 of By-Law No. 0002-15, the council shall extend the curfew by up to one-half hour in order to complete discussions regarding Committee Reports and Communications.
Carried:
22. TERRY NEELY
DAVID MINISH
WHEREAS the members of council feel that the proposed drainage project on Section 29-34-27W is critical to the improved drainage for many producers in the area;
THEREFORE BE IT RESOLVED that we do hereby support the presentation of said project to the Roaring River/ Favel Creek Sub-district for consideration as a priority project for 2017-2018.
Carried:
23. STAN POTTEN
CARRIE BLOSHA
RESOLVED that the following reports shall be adopted by Council;
Councillor Minish;
* Transportation Committee-Drainage Project
*Media Response
Councillor Burick;
*Transportation Committee
*Electronic Communication/Projector
*Planning District
*SLWCD
Councillor Neely;
*Rise
Reeve Scouten;
*Planning District
Carried:
24. BRIAN BURICK
TERRY NEELY
WHEREAS the Council for the Municipality of Swan Valley West has, by a resolution passed on November 8th, 2016, approved a 3 year ‘Per Capita” Levy for the recruitments of doctors and other medical professionals, and;
WHEREAS the aforementioned resolution included provisions for a portion of said levy to be allocated to payment of a part time employee to devote his/her time to recruit doctors and other medical professionals, including the development of a job description, budget and other related matters, and;
WHEREAS the Swan Valley Health facilities Foundation Inc. Is willing and capable of managing all funds collected by the above municipal levies, as well as an employee for the above noted purpose;
THEREFORE BE IT RESOLVED that we do hereby agree to delegate all responsibilities for the administration of the funding provided by the municipality, the organization of the employment position and the recruitment program as well as the overall management of the Recruitment of Doctors and Medical Professionals to the Swan Valley Health Facilities Foundation Inc.
Carried:
25. BRIAN BURICK
STAN POTTEN
WHEREAS the Council for the Municipality of Swan Valley West wishes to offer residents and ratepayers the opportunity to make payments to the municipality directly from an account at their financial institution;
THEREFORE BE IT RESOLVED that we do hereby agree to enter into an agreement with Central 1 for set-up in their electronic bill payment system and;
BE IT FURTHER RESOLVED that the CAO and Finance Officer shall be authorized to sign all related documents on behalf of the municipality.
Carried:
26. TERRY NEELY
DAVID MINISH
RESOLVED that this meeting shall now adjourn at 11:40 p.m.
Carried: