Regular Meeting of the members of Council of the Municipality of Minitonas-Bowsman held in Council Chambers, in Minitonas, Manitoba this 15th day of November, 2016 A.D. at 7:00 p.m.


Present:
Reeve: C.Eisner
Councillors: J. Caruk, L. Hutman, L. Mychalchuk, G. Bartel, C. Densen & S. Walmsley
C.A.O. – K. Chartrand

Additions to Agenda:
4.11 Employee Matters
4.12 Christmas Greeting – ValleyBiz
4.13 Tractor Quote
4.14 Kubota Snowblower Quote
4.15 Letter re: culvert in Bowsman
5.3 Speed Reduction Application

1. L. Mychalchuk – S. Walmsley
RESOLVED THAT the Agenda be adopted as amended.
Carried.

2. J.Caruk – L. Mychalchuk
RESOLVED THAT Garry Bartel shall be appointed as Finance Chair for this council meeting.
Carried.

3. S. Walmsley – L. Hutman
RESOLVED THAT the minutes of the Regular Meeting of Council held on November 1st, 2016 shall be adopted as circulated.
Carried.

Councillor Densen declared a Conflict of Interest and left the meeting at 7:20 p.m.

4. G. Bartel – J. Caruk
RESOLVED THAT we do hereby authorize payment of the List of Accounts numbered 2620 to 2735 inclusive, amounting to $1,773,706.89.
Carried.

Councillor Densen returned to the meeting at 7:34 p.m.

5. S. Walmsley – L. Hutman
RESOLVED THAT the Financial Statements for the month ending October 31st, 2016 shall be approved as presented.
Carried.

6. L. Mychalchuk – S. Walmsley
RESOLVED THAT Doctor Recruitment and Retention is very important to the residents of the Municipality of Minitonas-Bowsman and the surrounding area; and
WHEREAS the Council for the Municipality of Minitonas-Bowsman feels that there is a shortage of doctors and other medical professionals in the Valley; and
WHEREAS a Doctor Recruitment and Retention program was created a number of years ago by past Swan River Valley Councils.
THEREFORE BE IT RESOLVED THAT Council does hereby agree to contribute on a ‘per capita’ basis for the next 3 years for Doctor Recruitment and Retention Program to continue.
BE IT FURTHER RESOLVED THAT Council does hereby agree to have a portion of the levy be used for payment of a part time employee to devote his/her time to recruiting doctors and other medical professionals to the Valley.
Carried.

7. G. Bartel – C. Densen
RESOLVED THAT the Council for the Municipality of Minitonas-Bowsman does hereby approve the Staff Expense Reports as submitted.
Carried.

8. L. Hutman – S. Walmsley
RESOLVED THAT the Municipality of Minitonas-Bowsman Council does hereby agree to enter into an agreement with Louisiana – Pacific Canada Ltd. for drainage works as per the attached.
BE IT FURTHER RESOLVED THAT Council does hereby authorize the Reeve and CAO to sign on behalf of the Municipality.
Carried.

9. L. Mychalchuk – L. Hutman
WHEREAS under the authority of Subsection 252(2) of The Municipal Act, a municipality may collect unpaid fees and utilities in the same manner as a tax may be collected and enforced; and
WHEREAS sufficient time has been allowed for payment of the outstanding amounts outlined as attached; and
WHEREAS there has not been any payment arrangements made to date to clear these amounts owing;
THEREFORE BE IT RESOLVED THAT Council does hereby agree to move the aforementioned unpaid amounts to the corresponding property taxes and collected in the manner.
BE IT FURTHER RESOLVED THAT notices shall be sent to the property owners detailing the amount behind added to the taxes, and that interest will accrue on said debt in the same manner as unpaid taxes effective December 1st, 2016.
Carried.

10. L. Mychalchuk – G. Bartel
RESOLVED THAT the members of the Municipality of Minitonas-Bowsman Council do hereby agree to go ‘In Camera’ as a Committee of the Whole in accordance with Subsection 152 (3)(b)(ii) of The Municipal Act.
Carried.

11. J. Caruk – G. Bartel
RESOLVED THAT we do agree to return to reopen the meeting to the public in accordance with Subsection 152(4) of the Municipal Act.
Carried.

12. C. Densen – S. Walmsley
RESOLVED THAT the council for the Municipality of Minitonas-Bowsman does hereby agree to continue past curfew by majority of council in accordance with the current Procedures By-Law.
Carried.

13. L. Mychalchuk – L. Hutman
RESOLVED THAT we do hereby agree to place a Christmas Greeting on ValleyBiz at of cost of $100.00.
Carried.

14. G. Bartel – L. Mychalchuk
RESOLVED THAT the Reeve and Chief Administrative Officer by authorized to sign the Municipal Fire Agreement with the Municipality of Swan Valley West on behalf of the Municipality of Minitonas-Bowsman.
Carried.

15. L. Hutman – L. Mychalchuk
RESOLVED THAT we do now adjourn at 12:25 a.m. to meet again on December 6th, 2016 at 7:00 p.m. for the next regular meeting of council.
Carried.