Regular Meeting of the members of Council of the Municipality of Minitonas-Bowsman held in Council Chambers, in Minitonas, Manitoba this 6th day of September, 2016 A.D. at 7:00 p.m.


Present:
Reeve: C. Eisner
Councillors: J. Caruk, L. Hutman, L. Mychalchuk, S. Walmsley, C. Densen
C.A.O. – K. Chartrand

Absent with Notice:
G. Bartel

Additions to Agenda:
4.18 Bowsman Bull-a-rama
4.19 Bowsman Bulkwater Key
4.20 Strategic Municipal Infrastructure Consultation
4.21 Employee Matters
4.22 Unsightly Properties

1. L. Mychalchuk – J. Caruk
RESOLVED THAT the Agenda be adopted as amended.
Carried.

2. S. Walmsley – L. Mychalchuk
RESOLVED THAT the minutes of the Regular Meeting of Council held on August 16th, 2016 and the Special Meeting held on August 26th, 2016 shall be adopted as circulated.
Carried.

3. J. Caruk – C. Densen
RESOLVED THAT the Council of the Municipality of Minitonas-Bowsman does hereby approve the Staff overtime reports as submitted,
BE IT FURTHER RESOLVED THAT the aforementioned overtime shall be banked for future use or paid out with the next regular payroll as indicated on the employee’s report.
Carried.

4. L. Mychalchuk – S. Walmsley
RESOLVED THAT the Council of the Municipality of Minitonas-Bowsman does hereby approve the Staff Expense Reports as submitted.
Carried.

5. S. Walmsley – L. Mychalchuk
WHEREAS extensive geotechnical testing has been completed for Site 5-2012; and
WHEREAS the latest report shows that this site is now stable;
THEREFORE BE IT RESOLVED THAT the Municipality of Minitonas-Bowsman Council does hereby agree to submit any final costs to Manitoba Emergency Measures Organization for the 2012 Disaster Financial Assistance.
BE IT FURTHER RESOLVED THAT these final costs will complete the municipality’s 2012 claim in its entirety.
Carried.

6. C. Densen – J. Caruk
WHEREAS the Municipality of Minitonas-Bowsman Council has reviewed and approves the terms and conditions of the 2016-2017 ‘Snow Clearing Services Agreements’ for the Minitonas & Bowsman MTS lots, submitted by MTS Allstream Inc.:
THEREFORE BE IT RESOLVED THAT the CAO shall be authorized to sign said agreements on behalf of the municipality.
Carried.

7. L. Mychalchuk – L. Hutman
RESOLVED THAT the Council of the Municipality of Minitonas-Bowsman does hereby approve the attached Applications for License to Construct Water Control Works received from Manitoba Water Stewardship in regards to N1/2 32-38-25 & NW 10-35-26W.
Carried.

8. J. Caruk – L. Hutman
WHEREAS a letter was received from LP/Swan Valley Smartside Siding and Trim, requesting the erection of 2 stop signs on either side of the CN tracks on Road # 147W as well as reducing the speed limit on either side of the tracks to 40 km/hr; and
WHEREAS these requests are being made in order for LP/Swan Valley Smartside Siding and Trim to comply with Transport Canada regulations.
THEREFORE BE IT RESOLVED THAT Council does hereby agree to erect a stop sign on either side of the CN Tracks on Road # 147W as well as request approval from the Manitoba Highway Traffic Board to reduce the speed limit on Road #147W between Road #213N & Road #212N (70m from center of rail track North & South) from 90km/hr to 40km/hr.
Carried.

9. J. Caruk – L. Hutman
WHEREAS the Council of the Municipality of Minitonas-Bowsman has reviewed the Municipal Rights-of-Way Application submitted by MTS regarding file no. 9134309-2016 and has no objections to said application;
THEREFORE BE IT RESOLVED THAT we do hereby authorize the CAO to sign in approval of said application with a request for MTS to provide 48 hours’ notice to the municipality prior to commencement of any works on municipal rights-of-way.
Carried.

10. L. Mychalchuk – S. Walmsley
RESOLVED THAT the Municipality of Minitonas-Bowsman does hereby agree to adopt the attached policy.
Carried.

11. S. Walmsley – L. Hutman
RESOLVED THAT we do hereby approve the attendance of Daryl Chartrand, Gary Thiessen & Fred Coulter at the Water Treatment 2 course in Winnipeg MB from October 17th – October 21st, 2016 and;
BE IT FURTHER RESOLVED that all applicable expenses related to said course will be paid in accordance with current Municipal Policies and By-Laws.
Carried.

12. L. Hutman – L. Mychalchuk
RESOLVED THAT we do hereby approve the attendance of the CAO and Assistant CAO at the MMAA District Meeting in Roblin, MB on September 19th, 2016 and;
BE IT FURTHER RESOLVED that all applicable expenses related to said meeting will be paid in accordance with current Municipal Policies and By-Laws.
Carried.

13. C. Densen – S. Walmsley
RESOLVED THAT the Lion’s Club “Bull-A-Rama” fundraiser being held on October 1st, 2016 at the Bowsman Skating & Curling Rinks be declared a community event and open to the public.
Carried.

14. S. Walmsley – L. Mychalchuk
RESOLVED THAT the members of the Municipality of Minitonas-Bowsman Council do hereby agree to go ‘In Camera’ as a Committee of the Whole in accordance with Subsection 152 (3)(b)(ii) of The Municipal Act.
Carried.

15. J. Caruk – C. Densen
RESOLVED THAT we do agree to return to reopen the meeting to the public in accordance with Subsection 152(4) of the Municipal Act.
Carried.

16. J. Caruk – L. Hutman
WHEREAS letters were sent to the homeowners of DESC 1 3061 Minitonas and DESC 12 2447 in Bowsman, in regards to unsightly properties under By-law #02-2007 & By-law #03-2007 respectively; and;
WHEREAS no required work had been completed by the required date,
THEREFORE BE IT RESOLVED THAT the Council does hereby agree to send final notice stating that on Wednesday September 14, 2016 the Public Works staff will be authorized to enter the properties to remedy as per the attached.
Carried.

17. C. Densen – J. Caruk
RESOLVED THAT the Council of the Municipality of Minitonas-Bowsman does hereby agree to continue past curfew by majority of council in accordance with the current Procedures By-Law.
Carried.

18. S. Walmsley – L. Mychalchuk
RESOLVED THAT we do hereby agree to purchase Columbariums from Nelson Granite as per the attached.
Carried.

19. L. Mychalchuk – L. Hutman
RESOLVED THAT we do hereby agree to advertise for the Building Inspector position as per the attached.
Carried.

20. C. Densen – L. Mychalchuk
RESOLVED THAT we do now adjourn at 11:43 p.m. to meet again on September 20th, 2016 at 7:00 p.m. for the next regular meeting of council.
Carried.