Regular Meeting of the Council of the Municipality of Swan Valley West, held in the Council Chambers at 216 Main Street West, Swan River, Manitoba this 23rd day of August, 2016 at 7:00 p.m.
Present:
Reeve; Verne Scouten
Councillors; Carrie Blosha, Brian Burick, Glen Foster, David Minish,
Terry Neely
Administrative Assistant; Cheryle Zbirun
Absent with Prior Written Notice:
Councillor; Stan Potten
Additions to the Agenda:
4.8 Approve Signing Authority – Bridge Program Funding
4.9 Approve Urban Public Works – Sewer Line Cleaning
6.3 Urban Public Works – Green Team student extension.
7.1 Benito Hotel re: Vendor Licence
7.2 Correspondence from Conservation District
1. CARRIE BLOSHA
BRIAN BURICK
RESOLVED that the Agenda for the Regular Meeting of Council held this 23rd day of August, 2016 shall be adopted as amended.
Carried:
2. GLEN FOSTER
TERRY NEELY
RESOLVED that written notice of absence has been received from Councillor, Stan Potten regarding the Regular Meeting of Council held on this 23rd day of August, 2016 and the same shall be accepted by the members of Council for the Municipality of Swan Valley West.
Carried:
3. BRIAN BURICK
CARRIE BLOSHA
RESOLVED that the Minutes for the Regular Meeting of the Council for the Municipality of Swan Valley West held on August 9th, 2016, shall be adopted as circulated.
Carried:
4. TERRY NEELY
DAVID MINISH
RESOLVED that as the Municipality has entered into agreements to purchase a 2006 Kenworth T800 Semi-Tractor and a 2000 Canuck Belly-Dump Tandem Axle Trailer, the Finance Officer, Angela Mullin, shall be authorized to sign all agreements and insurance related to the purchases on behalf of the Municipality.
Carried:
5. CARRIE BLOSHA
GLEN FOSTER
WHEREAS the Council for the Municipality of Swan Valley West has accepted the offer to purchase Lot 17, Block 6, Plan 164 located at 57, 2nd Avenue West, Benito Mb, and the Agreement to Purchase has been signed by the purchaser;
THEREFORE BE IT RESOLVED that the Reeve, Verne Scouten and the CAO, Carolyn Gordon, shall be authorized to sign the Agreement to Purchase on behalf of the municipality.
Carried:
6. TERRY NEELY
DAVID MINISH
RESOLVED the Council for the Municipality of Swan Valley West does hereby agree to provide Municipal Landowner Approval for the Applications for License to Construct Water Control Works on the following property where said works cause surface water to enter into the municipal ditches, as indicated on the maps submitted with said applications to the Province of Manitoba;
L6 PL558 6 5
SE ¼ 4-38-28 WPM
Flood Site #65 Application Prepared on Behalf of the Municipality dated
July 22nd, 2016.
SE ¼ 20-35-27WPM
AND BE IT FURTHER RESOLVED that all drainage works shall conform with the terms and conditions set by the Province of Manitoba, and any works outside of those shown on the aforementioned application shall be identified and brought to council for approval of additional drainage into the municipal ditch prior to commencing construction of the same, and;
BE IT FURTHER RESOLVED that either the Reeve or the CAO shall be authorized to sign the Landowner Approval Sections of the Provincial Applications to Construct Water Control Works and the Municipal Landowner Agreement & Liability Release Form (where applicable) on behalf of the Municipality.
Carried:
7. TERRY NEELY
BRIAN BURICK
RESOLVED that the Weed Inspector’s Report dated August 12th, 2016 shall be received by Council and that payment for said services shall be approved as submitted.
Carried:
8. GLEN FOSTER
CARRIE BLOSHA
RESOLVED that the Council for the Municipality of Swan Valley shall receive the Financial Report from the Durban Community Hall for the period ending December 31st, 2015 and;
BE IT FURTHER RESOLVED that we shall hereby authorize payment of the $1000 Durban Community Hall Grant as included in the 2016 Financial Plan.
Carried:
9. BRIAN BURICK
GLEN FOSTER
RESOLVED that the Council for the Municipality of Swan Valley shall receive the request for financial support from the Bowsman Cemetery Association, and;
BE IT FURTHER RESOLVED that we shall hereby authorize payment of the $400 Bowsman Cemetery Association Grant as included in the 2016 Financial Plan.
Carried:
10. TERRY NEELY
BRIAN BURICK
WHEREAS the Council for the Municipality of Swan Valley West has retained the services of Stantec Consulting Inc. to manage all aspects of the works required to complete the necessary repairs to rebuild the crossing at Flood Site #65/2014 under the terms and conditions set out in the Disaster Financial Assistance Program and as required under Federal and Provincial Laws, and;
WHEREAS a change order has been received from Stantec regarding modifications necessary to the Flood-Site #65/2014 Repair Project;
THEREFORE BE IT RESOLVED that council does hereby approve Change Order #1 as recommended by Stantec.
Carried:
11. BRIAN BURICK
TERRY NEELY
WHEREAS the position of Building Inspector has been advertised and the resumes received by the posted deadline have been reviewed by the hiring committee, and the short listed applicants with extensive experience & training which is required for this position have been interviewed;
THEREFORE BE IT RESOLVED that Council shall follow the recommendation of the hiring committee for the hire of a Building Inspector for both the Rural Area and the LUD of Benito in the Municipality of Swan Valley West with a starting date as mutually agreed.
Carried:
12. CARRIE BLOSHA
TERRY NEELY
RESOLVED that as the Municipality of Swan Valley West has applied for funding under the Municipal Bridge Program for 2016, that the Chief Administrative Officer, Carolyn Gordon, shall be authorized to sign the application on behalf of the Municipality.
Carried:
13. GLEN FOSTER
CARRIE BLOSHA
RESOLVED that September 6th to 9th, 2016 be designated as the week for sewer line cleaning within the LUD of Benito and that an ad shall be submitted to the Star & Times to serve as notice to the residents of the LUD to that effect.
Carried:
14. BRIAN BURICK
GLEN FOSTER
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the following payments:
General Cheques #12635 to #12671 in the amount of $167,039.80
Payroll Cheques #957 to #980 in the amount of $30,889.87
For a Grand Total of $197,929.67
Carried:
15. BRIAN BURICK
TERRY NEELY
RESOLVED that the Council for the Municipality of Swan Valley West does hereby receive the Bank Reconciliation Report for the period ending July 31st, 2016 and the Financial Statement for the period ending August 31st, 2016 as presented.
Carried:
16. GLEN FOSTER
TERRY NEELY
RESOLVED that we do hereby accept the following verbal reports regarding Council Committee and Communications.
Carried:
17. DAVID MINISH
GLEN FOSTER
RESOLVED that pursuant to Section 152(3) of the Municipal Act, the Council as a whole shall go into camera and close the meeting to the public to discuss personnel matters.
Carried:
18. BRIAN BURICK
CARRIE BLOSHA
RESOLVED that pursuant to Section 152(4) of the Municipal Act, this meeting shall be re-opened to the public.
Carried:
19. BRIAN BURICK
CARRIE BLOSHA
RESOLVED that this meeting shall now adjourn at 10:31 p.m. Carried: