Minutes of the regular meeting of the Board of Trustees held in the Division Office Board Room on
June 28, 2016 commencing at 7:30 p.m. (unapproved)

The following were present:
Chair: W. Schaffer
Vice-Chair: K. Riehl

Trustees: D. Burghart, L. Evans, S. Haluschak, V. Rooks, B. Stephen
Superintendent: M. Marquis-Forster
Secretary-Treasurer: B. Rausch
Student Services Coordinator: D. Burnside

Absent: K. Highmoor, G. Wowchuk, C. Staniland, D. Coulthart

1. B. Stephen
S. Haluschak
THAT the Minutes of the regular meeting of June 13, 2016 and the special meeting of June 20, 2016, be adopted.
CARRIED.

2. S. Haluschak
B. Stephen
THAT the Agenda be amended to include:
4.00, 1.13 Staff Hiring
4.00, 1.14 Staff Hiring
7.1 Delegation/Presentation – SVRSS Heavy Duty Mechanics Program.
CARRIED.

3. V. Rooks
S. Haluschak
THAT the following items be referred to the Committee of the Whole:
1.05 Board Chair
4.00, 1.12 Personnel – Staff
4.00, 3.1, 3.2 – Action Items
4.00, 5.1, 5.2, 5.3, 5.4, 5.5, 5.6, 5.13 – Information Items
6.1.3 Administrative
6.4 Vacation Accumulation Report
6.7 Capital Projects Update.
CARRIED.

4. K. Riehl
B. Stephen
THAT the Board resolve into a meeting of the Committee of the Whole.
CARRIED.

5. D. Burghart
B. Stephen
THAT the Committee of the Whole rise and report.
CARRIED.

6. K. Riehl
D. Burghart
THAT the Verbal Report of the Board Chair, 1.05, be received.
CARRIED.

7. L. Evans
S. Haluschak
THAT as per Report 4.00, 1.12, the employee request for an unpaid leave of absence, as outlined, be approved.
CARRIED. (Trustee Stephen excused himself for this Agenda Item.)

8. B. Stephen
D. Burghart
THAT as per Report 4.00, 3.1, the School of Choice request be approved as per School of Choice Policy 10.15.
CARRIED.

9. V. Rooks
S. Haluschak
THAT as per Report 4.00, 3.2, the School of Choice requests be approved as per School of Choice Policy 10.15.
CARRIED.

10. V. Rooks
S. Haluschak
THAT as per Item 1.03, the Minutes from the Policy Committee Meeting of June 17, 2016, be received and the recommendation for Policy 10.52 – Digital Citizenship to be taken as a Notice of Motion for the August 8, 2016 Board Meeting, be approved.
CARRIED.

11. K. Riehl
B. Stephen
THAT the Minutes of the Trustee Finance Committee Meeting of June 14, 2016, be received and the recommendations, as outlined, be approved.
CARRIED.

12. S. Haluschak
L. Evans
THAT as per Transportation Item 2.1, the letter of resignation for the purpose of retirement from Edwin Crook, School Bus Driver, Route #27, effective June 28, 2016, be accepted.
CARRIED.

13. D. Burghart
K. Riehl
THAT as per Report 4.00, 1.1, the hiring of Brian Harness on a 0.5 Limited Term Teacher-General Contract, effective September 6, 2016 to February 3, 2017, be approved.
CARRIED.

14. S. Haluschak
L. Evans
THAT as per Report 4.00, 1.2, the hiring of Christina Holland on a 0.75 Limited Term Teacher-General Contract, effective September 6, 2016 to June 30, 2017, be approved.
CARRIED.

15. K. Riehl
D. Burghart
THAT as per Report 4.00, 1.3, the hiring of Kayla Vibe on a 1.0 Limited Term Teacher-General Contract, effective September 6, 2016 to June 30, 2017, or the return of the teacher on leave whichever occurs first, be approved.
CARRIED.

16. V. Rooks
S. Haluschak
THAT as per Report 4.00, 1.4, the hiring of Sarah Danyluk on a 1.0 Limited Term Teacher-General Contract, effective September 6, 2016 to June 30, 2017, be approved.
CARRIED.

17. S. Haluschak
V. Rooks
THAT as per Report 4.00, 1.5, the hiring of Stephano Grassia on a 1.0 Limited Term Teacher-General Contract, effective September 6, 2016 to June 30, 2017, or the return of the teacher on leave whichever occurs first, be approved.
CARRIED.

18. K. Riehl
B. Stephen
THAT as per Report 4.00, 1.6, the hiring of Corinne Stevens-Belanger on a 0.5 Limited Term Teacher-General Contract, effective September 6, 2016 to June 30, 2017, be approved.
CARRIED.

19. B. Stephen
V. Rooks
THAT as per Report 4.00, 1.8, the hiring of Melissa Buchanan on a 1.0 Teacher-General Contract, beginning September 6, 2016, be approved.
CARRIED.

20. S. Haluschak
L. Evans
THAT as per Report 4.00, 1.7, the hiring of Kayla Deplonty on a 1.0 Teacher-General Contract, beginning September 6, 2016, be approved.
CARRIED.

21. S. Haluschak
L. Evans
THAT as per Report 4.00, 1.13, the hiring of Chris Goudy on a 1.0 Limited Term Teacher-General Contract, effective September 6, 2016 to June 30, 2017, be approved.
CARRIED.

22. B. Stephen
D. Burghart
THAT as per Report 4.00, 1.14, the hiring of Michael White on a 1.0 Limited Term Teacher-General Contract, effective September 6, 2016 to April 4, 2017, or the return of the teacher on leave whichever occurs first, be approved.
CARRIED.

23. K. Riehl
D. Burghart
THAT the Superintendent’s Travel Report 4.00, 4.1, be received.
CARRIED.

24. S. Haluschak
L. Evans
THAT as per the Superintendent’s Report 4.00, 5.0, the following Information Items, be received:
5.7 Letter – Mrs. Carol Larson – Grade 12 Pre-Calculus Mathematics Test Development Committee
5.8 Manitoba Band Association
5.9 Administrators’ Meeting Minutes – April 27, 2016
5.10 Administrators’ Meeting Minutes – June 15, 2016
5.11 Building Student Success with Aboriginal Parents (BSSAP) Fund
5.12 Securing Curricular Resources.
CARRIED.

25. D. Burghart
B. Stephen
THAT the Report of the Student Services Coordinator, 5.1, be received and the recommendation to hire Mary Ann Black for a 3.0 hour/day Educational Assistant position at Bowsman School, effective September 7, 2016, be approved.
CARRIED.

26. S. Haluschak
V. Rooks
THAT the Report of the Student Services Coordinator, 5.2, on two Educational Assistant positions at Taylor School, be received and the recommendation to hire Rachel Chartrand for 5.0 hours/day and Marysa Kolisnyk for 5.5 hours/day, effective September 7, 2016, be approved.
CARRIED.

27. B. Stephen
D. Burghart
THAT as per the Report of the Student Services Coordinator, 5.3, the PD requests from Paula Shevernoha and Lana Sagert to attend the National Science Teachers Association Conference, October 26-29, 2016, be approved.
CARRIED.

28. V. Rooks
S. Haluschak
THAT the Report of the Student Services Coordinator, 5.4, on TinyEye Services for 2015-16, be received.
CARRIED.

29. L. Evans
S. Haluschak
THAT the Verbal Report of the Student Services Coordinator, 5.5, be received.
CARRIED.

30. S. Haluschak
V. Rooks
THAT the Administrative Report of the Secretary-Treasurer, 6.1, (Items 1, 2 and 4), be received.
CARRIED.

31. K. Riehl
B. Stephen
THAT as per Item 6.2, the letter of resignation for the purpose of retirement from Linda Hart, School Administrative Secretary at Ecole Swan River South School, effective June 30, 2016, be accepted. CARRIED.

32. S. Haluschak
L. Evans
THAT the Report of the Secretary-Treasurer, 6.3, on Capital Disbursements, be received and the payments as outlined, be ratified.
CARRIED.

33. V. Rooks
S. Haluschak
THAT the Report of the Secretary-Treasurer, 6.5, on Capital Reserves, be received.
CARRIED.

34. B. Stephen
D. Burghart
THAT as per Report 6.6, a by-law to provide for the borrowing of up to $205,700.00, by issue of Promissory Note #LTPS0045, to meet the costs for projects as authorized on Schedule “B” attached, be read a first time long and numbered 5/2016 and the seal of the School Division affixed thereto.
CARRIED.

35. B. Stephen
V. Rooks
THAT the Report of the Secretary-Treasurer, 6.8, on In House Payroll, be received and the addition to the 2016/17 Budget, as outlined, be approved.
CARRIED.

36. K. Riehl
D. Burghart
THAT the Board resolve into a meeting of the Committee of the Whole.
CARRIED.

37. B. Stephen
D. Burghart
THAT the Committee of the Whole rise and report.
CARRIED.

38. L. Evans
S. Haluschak
THAT as per the Superintendent’s Report 4.00, 5.0, the following Information Items, be received:
5.1 Superintendent’s Update Reporting, June 28, 2016
5.2 ESRSS Report
5.3 Teacher Performance Appraisal Update
5.4 Superintendent’s Staffing Report
5.5 Senior Staff Vacation Report
5.6 Skills Strategy Equipment Enhancement Fund 2016/2017
5.13 Letter – Marc Kujanpaa.
CARRIED.

39. V. Rooks
S. Haluschak
THAT the Administrative Report of the Secretary-Treasurer, 6.1.3, be received.
CARRIED.

40. B. Stephen
D. Burghart
THAT the Report of the Secretary-Treasurer, 6.4, on Vacation Accumulation, be received.
CARRIED.

41. S. Haluschak
L. Evans
THAT the Report of the Secretary-Treasurer, 6.7, an Update on Capital Projects, be received and the recommendation as outlined for the HD Mechanic Shop Inventory, be approved.
CARRIED.

42. V. Rooks
S. Haluschak
THAT as per Item 7.1, the delegation/presentation on the SVRSS Heavy Duty Mechanics Program, be received.
CARRIED.

43. K. Riehl
B. Stephen
THAT we do now adjourn at 10:30 p.m.
CARRIED.