Minutes of the regular council meeting of the Rural Municipality of Mountain held Tuesday, March 22, 2016 in the R.M. of Mountain Council Chambers in Birch River, Manitoba.
Members Present:
Reeve: Marvin Kovachik
Councillors:
1 – Wilmer Malcolm
2 – Stephen Nadolney
3 – Nestor Rizok
4 – Connie Forbes
5 – Jesse Larocque
6 – Brad Wyatt
CAO Robin Wiebe was present and acted as secretary.
1. Call to Order
The meeting was called to order at 10:00 A.M. by Reeve Marvin Kovachik, quorum being present.
1.1 Oath of Office – Ward 1 and Ward 2
2. Agenda/Minutes
2.1 Adoption of Agenda
Rizok
Wyatt
BE IT RESOLVED THAT the Agenda for the March 22nd, 2016 Regular Meeting of Council be adopted as amended.
CARRIED.
For 7_ Against 0
2.2 Adoption of Minutes – Tabled
3. Matters Arising from Minutes
4. By-Laws & Policies
4.1 Report to Council 2016 By-Election – Reviewed
4.2 By-Law #08/16 Organization – Reviewed
4.3 By-Law #03/16 Compensation – Reviewed
4.4 Council Code of Conduct – Reviewed
In Camera
4.5 The Municipal Council Conflict of Interest Act [(5) Disclosure during meetings, (10) Statement of assets & interest, (14) Insider Information, (16) Use of influence] – copies provided, reviewed
4.6 The Municipal Act [Expenditures 169,171; In Camera 152] – copies provided, reviewed
4.7 FIPPA [Freedom of Information and Protection of Privacy Act] Disclosure of personal information – user guide provided
Out of Camera
4.8 By-Law 01/16 Procedures By-Law [Second & Third Reading]
By-Law 01/15 Fire Protection Services [review before Third Reading]
Forbes
Larocque
WHEREAS Section 152(3) of The Municipal Act authorizes Council to close a meeting to the public to discuss certain matters;
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain meet as a committee to discuss 4.5, 4.6, and 4.7.
For 7 Against 0
CARRIED.
Larocque
Forbes
BE IT RESOLVED THAT the meeting of the committee of the whole be adjourned, and that the regular meeting of Council of the Rural Municipality of Mountain be re-opened to the public.
CARRIED.
For 7 Against 0
Forbes
Larocque
BE IT RESOLVED THAT By-Law No. 01/16, being a Procedures By-Law for the RM of Mountain, be given second reading.
CARRIED.
For 7 Against 0
Larocque
Malcolm
BE IT RESOLVED THAT By-Law No. 01/16, being the Procedures By-Law, be given third and final reading; passed, signed and sealed.
Kovachik – for
Malcolm – for
Nadolney – for
Rizok – for
Forbes – for
Larocque -for
Wyatt -for CARRIED.
For 7_ Against 0
BROKE FOR LUNCH
5. Financial
5.1 Tax Sale Agreement
5.2 CDI Project – Mafeking Ball Diamonds – Tabled
5.3 Fire Department Purchases
5.4 Accounts Payable
5.5 Draft Budget – Final Review
5.5.1 By-Law 02/16 Financial Plan & Tax Levy 2016 – First Reading
Wyatt
Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the Tax Sale Agreement for Payment of Taxes, Roll #301194.000, as recommended by TAXervice, terms attached hereto as Schedule ‘A’;
AND THAT the Reeve and CAO be authorized to sign on behalf of the Municipality.
CARRIED.
For 7 Against 0
Forbes
Rizok
WHEREAS Fire Department Purchasing Policy states that all purchases of the Fire Department must be authorized by Council in advance;
THEREFORE BE IT RESOLVED THAT Council of the RM of Mountain approve the purchase requests as per Schedule ‘A’ attached hereto.
CARRIED.
For 7 Against 0
Councillor Forbes declared an interest and left the meeting for Resolution No 123/16
Forbes
Rizok
BE IT RESOLVED THAT Cheque Nos. 20160307 to 20160356 amounting to $39,816.56 including Direct Deposit Payroll in the amount of $7,044.84, be approved for payment.
CARRIED.
For 6 Against 0
Councillor Forbes returned to the meeting.
Larocque
Forbes
BE IT RESOLVED THAT By-Law No. 02/16, being the 2016 Financial Plan and Tax
Levy By-Law, be introduced and given first reading.
CARRIED.
For 7 Against 0
Ward Reports [Municipal Emergency Coordinator Report] & Work Orders
Wyatt
Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve work orders #12/16 to #17/16 attached hereto.
CARRIED.
For 7 Against 0
7. Delegations/Petitions
Councillor Wyatt left meeting @ 2:53 P.M.
8. General Business
8.1Drainage Application(s): Res. No. 128/16
8.2 Legal Matters
8.3Meeting Attendance/Reports
8.3.1 MMAA AGM – Res. No. 129/16
8.3.2 SLWCD Meeting, March 16/16 – report received
8.4 Weight Restrictions – RM Roads: Res. No. 130/16
8.5 RFQ – Computer Equipment: Res. No. 131/16
8.6 RFQ – Lot Sales [Pine River]: Res. No. 132/16
8.7 RFQ – LUD Birch River/Mafeking Road Maintenance: Res. No. 133/16
8.8 Complaints/Requests – W. Kovachik, road development
8.9 Personnel
8.9.1 Casual Administration Clerk – no applicants
8.9.2 Public Works/Utility Supervisor – resignation received; refer to
Personnel Committee
Forbes
Rizok
WHEREAS Section 152(3) of The Municipal Act authorizes Council to close a meeting to the public to discuss certain matters;
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain meet as a committee to discuss legal matters.
CARRIED.
For 6 Against 0
Larocque
Rizok
BE IT RESOLVED THAT the meeting of the committee of the whole be adjourned, and that the regular meeting of Council of the Rural Municipality of Mountain be re-opened to the public.
CARRIED.
For 6 Against 0
Wyatt
Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the Application(s) for Licence(s) to Construct Water Control Works as attached hereto in Schedule ‘A’.
CARRIED.
For 6 Against 0
Rizok
Wyatt
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby authorize Paige Larocque to attend the MMAA Annual General Meeting April 25th – April 27th, 2016 in Winnipeg, MB;
AND THAT expenses be allowed for same.
CARRIED.
For 6 Against 0
Wyatt
Rizok
WHEREAS The Highway Traffic Act authorizes a traffic authority to restrict the allowable weight of vehicles that use part or all of a highway or structure forming part of it [86(1)(c)], with or without conditions;
AND WHEREAS the restriction is for one year or less [86(3)(a)];
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby order weight restrictions on municipal roads as follows:
Effective April 1st, 2016 to May 13th, 2016
Single axle and axle groups be 90% of normal;
Travelling or hauling during this time be reported and authorized by the Municipality;
School buses and emergency vehicles are exempt;
The municipality be exempt in emergency situations.
CARRIED.
For 6 Against 0
Forbes
Larocque
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby accept the RFQ [Request for Quotation] from Microage attached hereto as Schedule ‘A’,
AND THAT the Reeve and CAO be authorized to sign on behalf of the municipality.
CARRIED.
For 6 Against 0
Wyatt
Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby accept the offer to purchase Lots 4/5, Plan 1643 (Roll #83300); Pine River, MB from Phillip Bruce Campbell in the amount of $250.00; and The purchaser will retain their own legal services with the transfer completed within 90 days.
CARRIED.
For 6 Against 0
Forbes
Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby accept the RFQ [Request for Quotation] from Prairie Mountain Logging attached hereto as Schedule ‘A’, to proceed with Road Maintenance in the LUD’s of Birch River and Mafeking.
AND THAT the Reeve and CAO be authorized to sign on behalf of the municipality.
Subject to the following terms & conditions:
RM Road Maintenace Agreement as attached
Review/Renewal- Jan. 1st, 2017, subject to agreement by both parties
CARRIED.
For 6 Against 0
9. Other Communications
9.1 Ad Hoc Committee of Former LGD’s – Meeting April 13th,2016, Brandon
9.2 Agenda – AMM Executive Committee – Agenda items required for April 7th, 2016 Meeting
9.3 PUB – no responses to Notice of Application for Birch River Utility
10. Adjournment
Wyatt
Larocque
WHEREAS By-Law No. 09/11 allows Council to extend the time of adjournment after curfew by one half hour;
THEREFORE BE IT RESOLVED THAT the Regular Meeting of Council of the Rural Municipality of Mountain be extended to 5:00 pm.
CARRIED.
For 6 Against 0
Forbes
Wyatt
BE IT RESOLVED THAT the Regular Meeting of Council of the Rural Municipality of Mountain be adjourned to meet again on April 5, 2016.
The meeting adjourned at 5:00 p.m.
CARRIED.
For _6 Against 0