Regular Meeting of the Council of the Municipality of Swan Valley West, held in the Council Chambers at 216 Main Street West, Swan River, Manitoba on this 23rd day of February, 2016 at 7:00 p.m.
Present:
Reeve; Verne Scouten
Councillors; Carrie Blosha, Brian Burick, Glen Foster, David Minish,
Stan Potten
CAO; Carolyn Gordon
Absent with Prior Written Notice:
Terry Neely, absent with written notice
Delegations:
B. Erlendson & W. Kolisnyk re: Swan Lake Watershed CD
B&J Robson re: Benito Rec. Centre Land
Additions to the Agenda:
5.3 Re-Allocation of MRIP Funding
1. STAN POTTEN
CARRIE BLOSHA
RESOLVED that written notice of absence has been received from Council Member, Terry Neely regarding the Regular Meeting of Council held on this 23rd day of February, 2016 and shall be accepted by the Council for the Municipality of Swan Valley West.
Carried:
2. GLEN FOSTER
DAVID MINISH
RESOLVED that the Agenda for the Regular Meeting of Council held this 23rd day of February, 2016 shall be adopted as amended.
Carried:
3. BRIAN BURICK
STAN POTTEN
RESOLVED that the minutes for the Regular Meeting of the Council for the Municipality of Swan Valley West held on February 9th, 2016 and the Special Meetings of Council held on February 2nd & February 4th, 2016 shall be adopted as circulated.
Carried:
4. STAN POTTEN
DAVID MINISH
WHEREAS the Council for the Municipality of Swan Valley West has reviewed and approve the recommended rates for compensation to be paid to the Animal Control Officer for the coming year;
THEREFORE BE IT RESOLVED that we do hereby agree to make payment of said compensation as set out in the recommendation dated February 17th, 2016 effective January 1st, 2016 upon receipt of the required reports and approval of said reports by resolution of Council.
Carried:
5. STAN POTTEN
BRIAN BURICK
WHEREAS pricing has been obtained from local companies and other areas of Manitoba for the purchase of a trailer, and the Superintendent of Public Works has made a recommendation for the most appropriate trailer at the best price;
RESOLVED that we do hereby agree to purchase a 24’ Tandem Dual Trailer TD210 from Flaman Trailers per their quote dated February 17th, 2016 in the amount of $13,500 plus tax and;
BE IT FURTHER RESOLVED that the full amount shall be transferred from the Rural Machinery Reserve Account.
Carried:
6. GLEN FOSTER
CARRIE BLOSHA
RESOLVED that we do hereby agree to confirm the appointment of David Minish as the Council LUD Representative for 2016, and;
BE IT FURTHER RESOLVED that said member of council shall also sit on the Benito Utility Committee for 2016. Carried:
7. STAN POTTEN
GLEN FOSTER
RESOLVED we do hereby agree to confirm the date of March 9th, 2016 for a joint meeting of the Benito LUD Committee and the Council for the Municipality of Swan Valley West, as well as the CAO, Benito Office Manager, Superintendent of Public Works and the Urban Foreman, and;
BE IT FURTHER RESOLVED that said meeting shall be held at 5:30 pm at the Council Chambers in Swan River.
Carried:
8. DAVID MINISH
CARRIE BLOSHA
WHEREAS upcoming changes to the regulations for operating waste management facilities are being proposed, resulting in significant changes to the management of municipal landfill sites;
THEREFORE BE IT RESOLVED that the Council for the Municipality of Swan Valley West does hereby agree to meet with the CAO, Superintendent of Public Works and the landfill attendants currently working at the municipal sites in Benito and Durban to discuss proposed changes for 2016.
Carried:
9. STAN POTTEN
CARRIE BLOSHA
WHEREAS the Robson family donated the land on which the Benito Recreation Complex, Ball Diamonds and Campground are now located, and;
WHEREAS the Council feels it is important to officially honour said donation to Benito;
THEREFORE BE IT RESOLVED that we do hereby agree to commemorate the contribution and shall strike a committee made up of members of the Swan Valley West Council, the LUD Committee and the Benito Recreation Centre Board to further plan and organize an appropriate monument and memorial event.
Carried:
10. DAVID MINISH
GLEN FOSTER
RESOLVED that the Council for the Municipality of Swan Valley West does hereby agree to provide a grant in the amount of $725.00 to Swan River Lifeline for the purchase of a Lifeline Unit.
Carried:
11. BRIAN BURICK
STAN POTTEN
WHEREAS the Council for the Municipality of Swan Valley West has reviewed and approve the revisions to the Council Media Relations Policy for the purpose of establishing a similar policy for all municipal employees.
THEREFORE BE IT RESOLVED that we do hereby agree to adopt the new Media Relations Policy, which will be included in the Swan Valley West – Employee Policy Manual.
Carried:
12. DAVID MINISH
GLEN FOSTER
RESOLVED that By-Law No. 0050-16. Being a by-law of the Municipality of Swan Valley West amending Village of Benito By-Law No. 10, 2004, shall be introduced and read a first time this 23rd, day of February, 2016;
BE IT FURTHER RESOLVED that the Public Hearing for this By-Law will be set for April 4th, 2016 at 7:30 p.m. at the Swan Lake Watershed CD Office.
Carried:
13. CARRIE BLOSHA
STAN POTTEN
RESOLVED that we do hereby agree to renew the MMAA Memberships for the CAO, Benito Office Manager and Finance Officer for 2016 and shall make payment for the Administrative Assistant’s new Membership Fee for the MMAA. Carried:
14. GLEN FOSTER
DAVID MINISH
RESOLVED that By-Law No. 0040-2016, being a by-law of the Municipality of Swan Valley West for the purpose of governing the organization of the municipality, shall be read a third time this 23rd day of February, 2016, signed by the Reeve, and signed & sealed by the Chief Administrative Officer.
Verne Scouten – Yes
David Minish – Yes
Stan Potten – Yes
Glen Foster – Yes
Terry Neely – Absent
Brian Burick – Yes
Carrie Blosha – Yes
Carried:
15. STAN POTTEN
BRIAN BURICK
WHEREAS there are conflicting schedules for members of council resulting in the need to move the dates of two future council meetings;
THEREFORE BE IT RESOLVED that the March 8th, 2016 Regular Meeting of Council shall be moved to March 9th, 2016 and the April 12th, 2016 Council Meeting shall be moved to April 5th, 2016 with notice of the changes of both meetings to be posted in both the Swan River Office and the Benito Office to notify the general public of the changes in the dates of the aforementioned meetings of council;
BE IT FURTHER RESOLVED that both meetings will begin at 7:00 p.m.
Carried:
16. GLEN FOSTER
BRIAN BURICK
WHEREAS under Section 252(2) of the Municipal Act, the amount of costs set for the services and supplies owing to the municipality can be collected in the same manner as a tax may be collected or enforced under this Act;
THEREFORE BE IT RESOLVED that the attached list of invoices owing to the Municipality of Swan Valley West as of today’s date shall be moved to the tax roll for the appropriate property and a notice shall be sent to all property owners reporting the amount moved to the tax roll and the current outstanding balance as a result of this application of amounts owing to the municipality.
Carried:
17. GLEN FOSTER
STAN POTTEN
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the following payments:
General Cheques #12146 to #12158 in the amount of $23,875.15
General Cheques #12159 to #12201 in the amount of $38,700.87
Payroll Cheques #639 to #656 for a total of $21,954.51
For a Grand Total of $84,530.53
Carried:
18. DAVID MINISH
GLEN FOSTER
RESOLVED that the Council for the Municipality of Swan Valley West does hereby receive the Bank Reconciliation Report for the period ending January 31st, 2016 as presented.
Carried:
19. DAVID MINISH
GLEN FOSTER
WHEREAS there is a surplus of $8,057.30 in the 2014 Municipal Road Improvement Project Funding upon completion of the Mullin Crossing Project on Rd#160W;
THEREFORE BE IT RESOLVED that the Council for the Municipality of Swan Valley West does hereby agree to request that the Province of Manitoba consider the re-allocation of said surplus to the Drainage Improvement Project on Rd#164W.
Carried:
20. STAN POTTEN
CARRIE BLOSHA
WHEREAS there is a surplus of at least $23,556.85 in the funding allocated to the completed 2015 Municipal Road Improvement Project #2, #3 & #4;
THEREFORE BE IT RESOLVED that the Council for the Municipality of Swan Valley West does hereby agree to request that the Province of Manitoba consider the re-allocation of said surplus to the Drainage Improvement Projects on Rd#164W and Rd#165W.
Carried:
9.1 COMMITTEE REPORTS & COMMUNICATIONS:
David Minish – Re: Kenville Beautification
Glen Foster – Re: LUD Meeting
21. CARRIE BLOSHA
BRIAN BURICK
RESOLVED that this meeting shall now adjourn at 10:40 p.m.
Carried: