Minutes of the Regular Council Meeting of the Rural Municipality of Mountain held Wednesday, January 27th, 2016 in the R.M. of Mountain Council Chambers in Birch River, Manitoba.


Members Present:
Reeve: Marvin Kovachik
Councillors:
1 –
2 –
3 – Nestor Rizok
4 – Connie Forbes
5 – Jesse Larocque
6 – Brad Wyatt

CAO Robin Wiebe was present and acted as secretary.

The meeting was called to order at 10:02 A.M. by Reeve Marvin Kovachik, quorum being present.

Forbes
Larocque
BE IT RESOLVED THAT the Agenda for the January 27th, 2016 Regular Meeting of Council be adopted as amended.
CARRIED.

Larocque
Forbes
BE IT RESOLVED THAT the Minutes of the January 13th, 2016 Regular Meeting of Council be adopted as presented, all requirements having been complied with.
CARRIED.

Forbes
Larocque
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby authorize the Chief Administrative Officer to destroy Municipal Documents under the Manitoba Regulation 53/97 as per Schedule ‘A’ attached hereto.
CARRIED.

Larocque
Forbes
WHEREAS regular council meeting dates conflict with various municipal activities;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby schedule March & April regular meeting dates as follows:
March 9th, 2016 (no change)
March 22nd, 2016 (from March 23rd)
April 5th, 2016 (from April 13th)
April 20th, 2016 (from April 27th)
AND FURTHER BE IT RESOLVED THAT a special budget meeting be held March 2nd, 2016.
CARRIED.

Forbes
Larocque
WHEREAS Fire Department Purchasing Policy states that all purchases of the Fire Department must be authorized by Council in advance;
THEREFORE BE IT RESOLVED THAT Council of the RM of Mountain approve the purchase requests as per Schedule ‘A’ attached hereto.
CARRIED.

Councillor Forbes declared an interest for Res. No. 38/16 and left the meeting.

Larocque
Rizok
BE IT RESOLVED THAT Cheque Nos. 20160081 to 20160137 amounting to $53,691.85 including Direct Deposit Payroll in the amount of $4,837.99, be approved for payment.
CARRIED.

Councillor Forbes returned to the meeting.

Larocque
Forbes
BE IT RESOLVED THAT the Rural Municipality of Mountain approve work order #003/16 attached hereto.
CARRIED.

Rizok
Larocque
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the Application(s) for Licence(s) to Construct Water Control Works as attached hereto in Schedule ‘A’.
CARRIED.

Rizok
Larocque
BE IT RESOLVED THAT Council and CAO of the Rural Municipality of Mountain hereby be authorized to attend the Economic Development Presentation & Workshop in Swan River, MB on Feb 25 – 26th, 2016;
AND THAT expenses be allowed for same.
CARRIED.

Forbes
Larocque
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby be authorized to attend the Hudson Bay Route Association AGM/Convention in Yorkton, SK on March 22/23rd, 2016;
AND THAT expenses be allowed for same.
CARRIED.

Forbes
Larocque
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby enter into a Rental Agreement for Part SE 31-39-25W, terms and conditions as attached hereto in Schedule ‘A’;
AND THAT the CAO and Reeve be authorized to sign on behalf of the municipality.
CARRIED.

Forbes
Larocque
BE IT RESOLVED THAT Council of the Rural Municipality of Mountian hereby enter into a Rental Agreement for Lots 23 & 24, Plan 1086 [Roll #300716.000 & 300717.000], Birch River, MB, Terms and Conditions as attached hereto in Schedule ‘A’;
AND THAT the CAO and Reeve be authorized to sign on behalf of the municipality.
CARRIED.

Rizok
Forbes
WHEREAS Section 152(3) of The Municipal Act authorizes Council to close a meeting to the public to discuss certain matters;
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain meet as a committee to discuss personnel.
CARRIED.

Rizok
Larocque
BE IT RESOLVED THAT the meeting of the committee of the whole be adjourned, and that the regular meeting of Council of the Rural Municipality of Mountain be re-opened to the public.
CARRIED.

Larocque
Wyatt
WHEREAS By-Law No. 09/11 allows Council to extend the time of adjournment after curfew by one half hour;
THEREFORE BE IT RESOLVED THAT the Regular Meeting of Council of the Rural Municipality of Mountain be extended to 5:00 pm.
CARRIED.

Larocque
Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby accept the recommendation of the Personnel Committee to hire Joan Mosiondz for the positon of Administration Assistant – Term; wages & terms as set out in Schedule ‘A’ attached hereto.
CARRIED.

Forbes
Larocque
BE IT RESOLVED THAT the meeting of Council of the Rural Municipality of Mountain be adjourned to meet again on February 10th, 2016.
The meeting adjourned at 4:58 p.m.
CARRIED.