Regular Meeting of the Council of the Municipality of Swan Valley West, held in the Council Chambers at 216 Main Street West, Swan River, Manitoba on this 22nd day of December, 2015 at 5:00 p.m.
Present:
Reeve; Verne Scouten
Councillors; Carrie Blosha, Brian Burick, Glen Foster, David Minish,
Stan Potten
CAO; Carolyn Gordon
Absent With Prior Written Notice:
Councillor; Terry Neely
Delegations:
8:00 p.m. H. Nielsen re: Swan Valley RISE
Additions to the Agenda:
6.5 Informal Discussions with Ratepayers
1. STAN POTTEN
CARRIE BLOSHA
RESOLVED that the notice of absence from Council Member Terry Neely regarding the Regular Meeting of Council held this 22nd day of December, 2015 shall be accepted as received.
Carried:
2. DAVID MINISH
STAN POTTEN
WHEREAS Councillor Minish has requested that an item be included in the Meeting Agenda for December 22nd, 2015 and such a request must be approved by the majority of the members of council present at the meeting;
THEREFORE BE IT RESOLVED that item No. 6.5 ‘Informal Discussions with Ratepayers’ shall be added to this evening’s agenda.
Carried:
3. GLEN FOSTER
DAVID MINISH
RESOLVED that the Agenda for the Regular Meeting of Council held this 22nd day of December, 2015 shall be adopted as amended.
Carried:
4. STAN POTTEN
BRIAN BURICK
RESOLVED that the minutes for the Regular Meeting of the Council for the Municipality of Swan Valley West held on December 8th, 2015 and the Public Hearing held on December 8th, 2015 as well as the Special Meetings of Council held on December 1st, 2015 and December 4th, 2015 shall be adopted as presented.
Carried:
5. CARRIE BLOSHA
BRIAN BURICK
RESOLVED that the Superintendent of Public Works’ report presented this 22nd day of December, 2015 shall be received.
Carried:
6. GLEN FOSTER
STAN POTTEN
RESOLVED the Council for the Municipality of Swan Valley West does hereby agree to provide all municipal staff with ½ day paid holiday on December 24th and shall update the municipal policy accordingly.
Carried:
7. CARRIE BLOSHA
STAN POTTEN
RESOLVED the Council for the Municipality of Swan Valley West does hereby agree to apply for three summer students through the Hometown Green Team Program for 2016 and do hereby authorize the CAO to submit an application to the Province of Manitoba for two positions for the Urban Area and one position for the Rural Area.
Carried:
8. GLEN FOSTER
DAVID MINISH
WHEREAS the existing agreement between the RM of Swan River and the RM of Livingston for maintenance of the boundary road between the municipalities has been reviewed and approved for renewal;
THEREFORE BE IT RESOLVED that the Council for the Municipality of Swan Valley West does hereby agree to enter into an agreement with the RM of Livingston for maintenance of municipal roads that lie on portions of the boundary between the province of Manitoba and the Province of Saskatchewan as shown on Appendix ‘A’ of said agreement, and;
BE IT FURTHER RESOLVED that the terms and conditions of the agreement shall be set for 2 year intervals from January 1st, 2016 through to December 31st, 2023 with the Reeve and CAO being authorized to sign said agreement on behalf of the municipality.
Carried:
9. DAVID MINISH
GLEN FOSTER
RESOLVED that By-Law No. 0048-2015, being a by-law of the Municipality of Swan Valley West for the purpose of establishing a Public Recreation Commission, shall be read a second time this 22nd, day of December, 2015.
Carried:
10. STAN POTTEN
DAVID MINISH
RESOLVED that By-Law No. 0048-2015, being a by-law of the Municipality of Swan Valley West for the purpose of establishing a Public Recreation Commission, shall be read a third time this 22nd, day of December, 2015, signed by the Reeve, and signed & sealed by the Chief Administrative Officer.
Verne Scouten Yes
David Minish Yes
Stan Potten Yes
Glen Foster Yes
Terry Neely Absent
Brian Burick Yes
Carrie Blosha Yes
Carried:
11. BRIAN BURICK
GLEN FOSTER
RESOLVED that the Council for the Municipality of Swan Valley West shall invite proposals for Audit Services for the Fiscal Years 2016, 2017, & 2018 with the deadline for submission to be set at 4:30 p.m. on February 26th, 2016.
Carried:
12. STAN POTTEN
GLEN FOSTER
WHEREAS the attached recommendations have been received from the Benito LUD Committee from their meeting on December 15th, 2015 and;
WHEREAS the members of the Council for the Municipality of Swan Valley West approve said recommendations as presented;
THEREFORE BE IT RESOLVED that the Ricoh 2500 copier shall be donated to the Benito Child Care Centre and;
BE IT FURTHER RESOLVED that a grant in the amount of $2000 shall be made to the Thunderhill Ski Club from the LUD Budget for 2015 to fulfill the prior commitment made by the Village of Benito.
Carried:
13. STAN POTTEN
BRIAN BURICK
WHEREAS the Council for the Municipality of Swan Valley West has received a report and recommendations from Stantec Consulting Ltd. regarding the status of Brown’s Bridge, and;
WHEREAS the members of Council feel that it is in the best interests of the residents, landowners and producers to make the necessary repairs to ensure the integrity of the structure for the next 5 to 10 years, until such time as plans and funding are in place to replace the structure;
THEREFORE BE IT RESOLVED that we do hereby agree to utilize the surplus funding from the Burnside Bridge Borrowing to fund the aforementioned project, and shall authorize the CAO to proceed with securing plans, quotes and management of the project.
Carried:
14. GLEN FOSTER
DAVID MINISH
RESOLVED the Council agrees to make payment of the additional costs of the Superintendent’s cell phone bill for the period ending December 4th, 2015 as requested, and shall do the same for the period ending December 22nd, 2015 at which time the municipality’s cell phone was made available.
Carried:
15. DAVID MINISH
GLEN FOSTER
RESOLVED the Council for the Municipality of Swan Valley West does hereby agree to make an exception to the policy and allow the Urban Foremen to carry over his banked time for use in January, 2016 and;
BE IT FURTHER RESOLVED that any unused banked time from 2015 which remains at January 31st, 2016 shall be paid out with the February 15th, 2016 Payroll
Carried:
16. STAN POTTEN
CARRIE BLOSHA
RESOLVED that in accordance with Subsection 365(2) of the Municipal Act the Council for the Municipality of Swan Valley West does hereby declare the year 2015 as the designated year, and required all taxes in arrears for the year 2014 and prior, including any and all interest, to be sold at the Tax Sale Auction to be held on October 13th, 2016 at 10:00 a.m. in the Council Chambers at 216 Main Street West, Swan River, MB. And;
BE IT FURTHER RESOLVED that Taxervice shall be hired to manage the Tax Sale for the municipality during the Fiscal Year 2016 and Scott Tibble shall be appointed as the Auctioneer for the aforementioned Tax Sale.
Carried:
17. STAN POTTEN
GLEN FOSTER
WHEREAS By-Law #02/13 (8) of the Village of Benito states the following with regards to Outstanding Utility Bills;
-“Pursuant to Section 252(2) of the Municipal Act, the amount of all outstanding charges for water and sewer services, including fines and penalties, are a lien and charge upon the land serviced, and shall be collected in the same manner in which ordinary taxes upon the land are collectible, and with like remedies.”
– “Where charges and penalties pursuant to this by-law are not paid within sixty (60) days from the date when they were incurred, said charges and penalties shall be added to the taxes on the property and collected in the same manner as other taxes.”
THEREFORE BE IT RESOLVED that the attached list of outstanding Utility Bills shall be moved to the taxes for the affected properties on December 31st, 2015 should they remain outstanding at that time.
Carried:
18. STAN POTTEN
CARRIE BLOSHA
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the following payments:
General Cheques #11968 to #12016 for a total of $684,574.68
Payroll Cheques #523 to#542 for a total of $25,315.42
For a Grand Total of $709,890.10
Carried:
19. GLEN FOSTER
CARRIE BLOSHA
RESOLVED the Council for the Municipality of Swan Valley West does hereby receive the Bank Reconciliation Report for the period ending November 30th, 2015 and the Financial Statement for the period ending December 22nd, 2015 as presented.
Carried:
20. DAVID MINISH
BRIAN BURICK
RESOLVED that we do hereby approve the purchase of the Budget Extension Program from Munisoft and the PubWorks 3150 Program, provided the PubWorks 3150 Program is similar to the GIS Program reviewed by the CAO at the December 8th, 2015 Council Meeting, and;
BE IT FURTHER RESOLVED that the municipality shall include the costs for the above noted programs in the 2016 Financial Plan.
Carried:
21. DAVID MINISH
BRIAN BURICK
RESOLVED that, in accordance with Clause 8.5 of By-Law No. 0002-15, the council shall extend the curfew by up to one-half hour in order to complete discussions regarding In Camera Items.
Carried:
22. STAN POTTEN
CARRIE BLOSHA
RESOLVED that pursuant to Section 152(3) of the Municipal Act, the Council as a whole shall go into camera and close the meeting to the public to discuss Legal Issues and Employee Related Issues.
Carried:
23. STAN POTTEN
BRIAN BURICK
RESOLVED that pursuant to Section 152 (4) of the Municipal Act, this meeting shall be re-opened to the public.
Carried:
24. BRIAN BURICK
CARRIE BLOSHA
WHEREAS the Council for the Municipality of Swan Valley West has reviewed and approve the job description for the new position of Superintendent of Public Works;
THEREFORE BE IT FURTHER RESOLVED that an ad shall be posted to publicize the aforementioned position with a deadline for applications to be set at 4:00 pm on January 22nd, 2016, and;
BE IT FURTHER RESOLVED that the members of Council will meet at 4:30 on January 22nd, 2016 to review all applications received and set up times for interviews of selected candidates.
Carried:
25. STAN POTTEN
GLEN FOSTER
RESOLVED that the Council of the Municipality of Swan Valley West shall hereby accept the negotiator’s recommendation to apply immediately for conciliation in the first contract negotiations with IUOE, Local 987.
Carried:
26. GLEN FOSTER
DAVID MINISH
RESOLVED that this meeting shall now adjourn at 12:45 a.m.
Carried: