Regular Meeting of the members of Council of the Municipality of Minitonas-Bowsman held in Council Chambers, in Minitonas, Manitoba this 1st day of December, 2015 A.D. at 7:00 p.m.


Present:
Reeve –C. Eisner
Councillors: G. Bartel, J. Caruk, C. Densen, L. Hutman, L. Mychalchuk, S. Walmsley
C.A.O. – K. Chartrand

Additions to Agenda:
3.6 Utility Refund
4.13 Handi- Van
4.14 Snowpiles
4.15 MPI Rate Changes
4.16 MTS Right of Way Application
5.6 Swan Valley West – Agreements
5.7 E-COR

Additional Delegation:
7:30pm – Ken Malley – Minitonas Fire Department

Additional Correspondence:

1. L.Mychalchuk – S.Walmsley
RESOLVED THAT the Agenda be adopted as amended.
Carried.

2. C. Densen – L.Hutman
RESOLVED THAT the minutes of the Regular Meeting of Council held on November 17th, 2015 and the minutes of the Special Meeting of Council held on November 19th, 2015 shall be adopted as circulated.
Carried.

3. G.Bartel – J.Caruk
WHEREAS there was damage to a hydro pole while replacing a culvert a t NW 8-37-25W;
THEREFORE BE IT RESOLVED THAT we do hereby agree to pay for the repairs as per the attached invoice.
Carried.

4. S.Walmsley – C.Densen
RESOLVED THAT we do hereby agree to apply to increase the CUETS Mastercard line of Credit to $10,000.00.
BE IT FURTHER RESOLVED THAT the Chief Administrative Officer, Kasey Chartrand and the Assistant Chief Administrative Officer, Patricia Simpson, shall be appointed as ‘Account Administrators’ in respect to the aforementioned credit card.
Carried.

5. L. Mychalchuk – L. Hutman
RESOLVED THAT the attached list of outstanding utilities be moved to taxes.
Carried.

6. L.Hutman – S.Walmsley
WHEREAS it was determined that there was a faulty water meter associated with Utility Account # 319200 which generated an exceptionally large utility bill; and
WHEREAS the meter has been changed and water consumption has been monitored for a period of one month to record weekly consumption to determine monthly usage;
THEREFORE BE IT RESOLVED THAT we do hereby agree to refund a portion of the previous billings for Utility Account # 319200 as per the attached.
Carried.

7. J.Caruk – G.Bartel
RESOLVED THAT the Council of the Municipality of Minitonas-Bowsman does hereby approve the Staff overtime reports as submitted.
BE IT FURTHER RESOLVED THAT the aforementioned overtime shall be banked for future use or paid out with the next regular payroll as indicated on the employees report.
Carried.

8. C.Densen – L.Hutman
WHEREAS the Council for Municipality of Minitonas-Bowsman does hereby approve the Staff Expense Reports as submitted.
Carried.

9. S.Walmsley – L.Mychalchuk
RESOLVED THAT the members of the Municipality of Minitonas-Bowsman Council do hereby agree to go ‘In Camera’ as a Committee of the Whole in accordance with Subsection 152 (3)(b)(ii) of the Municipal Act, and with respect to Employee Matters.
Carried.

10. G.Bartel – J.Caruk
RESOLVED THAT we do agree to return to reopen the meeting to the public in accordance with Subsection 152(4) of the Municipal Act.
Carried

11. S.Walmsley – L.Mychalchuk
WHEREAS we do hereby agree to apply for3 youth positions for summer 2016 under the Manitoba Green Team Grant.
Carried.

12. J.Caruk – L.Hutman
RESOLVED THAT we do hereby agree to place a Christmas Greeting in the Swan Valley Star & Times.
Carried.

13. C.Densen – G.Bartel
RESOLVED THAT the Council for the Municipality of Minitonas-Bowsman does hereby agree to continue past curfew by majority of council in accordance with the current Procedures By-Law.
Councillor Densen requested a recorded vote.
FOR AGAINST
Caruk X
Bartel X
Densen X
Hutman X
Mychalchuk X
Walmsley X
Eisner X
Carried.

14. L.Mychalchuk – C.Densen
RESOLVED THAT we do hereby agree to pay for the removal of beavers as per the attached.
Carried.

15. L.Hutman – S.Walmsley
RESOLVED THAT we do accept the attached quote to put a letter drop box at the Bowsman Office.
Carried.

16. L. Mychalchuk – L.Hutman
RESOLVED THAT the Council of the Municipality of Minitonas-Bowsman has reviewed the Municipal Right-of -way Application submitted by MTS regarding file no. 9126221 and has no objections to said application;
THEREFORE BE IT RESOLVED THAT we do hereby authorize the CAO to sign in approval of said application with a request for MTS to provide 48 hours’ notice to the municipality prior to commencement of any works on municipal right-of-way.
Carried.

17. S. Walmsley – J.Caruk
RESOLVED THAT we do hereby agree to purchase a 2003 Ford F350 truck as per the attached.
Carried.

18. C.Densen – L.Hutman
RESOLVED THAT we do now adjourn at 12:24 a.m. to meet again on December 15th, 2015 at 7:00 p.m. for the next regular meeting of council.
Carried.