Minutes of the Regular Meeting of the Council of the Municipality of Swan Valley West, held in the Council Chambers at 216 Main Street West, Swan River, Manitoba on this 22nd day of September, 2015 at 6:00 p.m.
Present:
Reeve; Verne Scouten
Councillors; Carrie Blosha, Brian Burick, Glen Foster
David Minish, Stan Potten
Interim-Acting CAO; Carolyn Gordon
Absent with Prior Written Notice;
Councillor Terry Neely
Delegations; Precision Land Solutions & J. Tomski re: Tile Drainage Presentation
Additions to the Agenda:
4.17 AMM Seminar-Decision Making for Councils
6.4 Drainage Concern/Request
7.9 Bereavement, E. Szlachtycz-Donation in Lieu of Flowers
7.10 SVSD re: Letter of Appreciation
11.1 In-Camera re: Council as a Whole-Human Resources
1. STAN POTTEN
CARRIE BLOSHA
RESOLVED that the Agenda for the Regular Meeting of Council held this 22nd day of September, 2015 shall be adopted as amended.
Carried:
Councillor Potten left the meeting at 7:06 p.m.
2. GLEN FOSTER
DAVID MINISH
RESOLVED that the written notice of absence from the Regular Meeting of Council held this Tuesday, September 22nd, 2015 shall be accepted as received from Councillor Neely. Carried:
3. GLEN FOSTER
BRIAN BURICK
RESOLVED that the minutes for the Regular Meeting of the Council for the Municipality of Swan Valley West held on September 8th, 2015 and the Public Hearing held on September 14th, 2015 shall be adopted as presented.
Carried:
Councillor Potten returned to the meeting at 7:18 p.m.
4. CARRIE BLOSHA
STAN POTTEN
RESOLVED that the Public Works Foreman’s Report presented on September 22nd, 2015 shall be accepted as received.
Carried:
5. DAVID MINISH
STAN POTTEN
RESOLVED that Agenda Item No. 4.1 shall be tabled until the Council has had an opportunity to hear future presentation, and gathered further information, on the economic development program under Swan Valley RISE.
Carried:
6. CARRIE BLOSHA
BRIAN BURICK
WHEREAS the committee selected to review submissions for a Logo for the newly amalgamated Municipality of Swan Valley West has thoroughly reviewed all submissions and has made a re-design of one of the entries submitted that they feel is modern and best represents the newly amalgamated municipality, and;
WHEREAS the Council has taken time to consider the newly designed Logo and are in agreement that it truly represents the essence of the new municipality;
THEREFORE BE IT RESOLVED that we do hereby agree to approve the submission, a copy of which is attached hereto, and shall adopt the same as the new Logo for the Municipality of Swan Valley West.
Carried:
7. BRIAN BURICK
GLEN FOSTER
RESOLVED that the signage shall be ordered for the Municipal Office and the Equipment in accordance with Schedule ‘A’ attached hereto.
Carried:
8. BRIAN BURICK
DAVID MINISH
RESOLVED that the Rural Public Works Forman and 1 Councillor shall be approved to attend the Beaver Damage Control Workshop to be held in Swan River on September 29th, 2015 and all applicable expenses shall be paid in accordance with current municipal policies and by- laws.
Carried:
9. CARRIE BLOSHA
BRIAN BURICK
RESOLVED that the attached list of Council Members & Interim-Acting CAO shall be approved to attend the 2015 AMM Convention to be held in Brandon, MB. On November 23rd to 25th, 2015 and all applicable expenses shall be paid in accordance with current municipal policies and by-laws.
Carried:
10. GLEN FOSTER
DAVID MINISH
RESOLVED that the Interim-Acting CAO shall be appointed by the Council of the Municipality of Swan Valley West as the designated officer to bid on their behalf at the 2015 Tax Sale Auction to be held on October 15th, 2015.
Carried:
11. STAN POTTEN
CARRIE BLOSHA
RESOLVED that the Council of the Municipality of Swan Valley West does hereby approve the revision to the 2014 Audit Notes to include the Potten Drive debenture payments authorized under By-Law No.2421/11.
Carried:
12. GLEN FOSTER
DAVID MINISH
WHEREAS By-Law No. 2421/11 was approved by Municipal Board Order No. E-11-089 authorizing the borrowing of $122,572.82 from the Municipality’s Federal Gas Tax Reserve for a portion of the costs of paving Potten Drive, and;
WHEREAS debenture payments in the amount of $12,257.36 have been collected in accordance with the aforementioned by-law in each of the Fiscal Years 2011-2014 and became part of the RM of Swan River ‘Annual Surplus’ as opposed to being transferred to the Federal Gas Tax Reserve;
THEREFORE BE IT RESOLVED that the Council of the Municipality of Swan Valley West does hereby authorize the transfer of $49,029.44 from the municipality’s General Chequing Account to the Federal Gas Tax Reserve to ensure compliance with the aforementioned by- law.
Carried:
13. GLEN FOSTER
STAN POTTEN
WHEREAS the owners of PT N.E. ¼ SEC.18-34-29WPM have made application to subdivide this property, and;
WHEREAS the Council for the Municipality of Swan Valley West has reviewed said application, along with the letter received from Community and Regional Planning dated September 11th, 2015 and intend to follow the recommendations made by the Community and Regional Planning Branch to discuss the access road required in order to move forward with approval of the proposed subdivision;
THEREFORE BE IT RESOLVED we do hereby set the date of November 10th, 2015 at 6:00 pm at which time the Council will meet with the applicants and local area landowners to discuss the development of a Public Road in order to provide the properties affected by the aforementioned subdivision.
Carried:
14. STAN POTTEN
BRIAN BURICK
RESOLVED that all members of council and the Interim-Acting CAO shall be approved to attend the G-4 Meeting to be held in Cowan, MB. On October 5th, 2015 and all applicable expenses shall be paid in accordance with the current municipal policies and by-laws.
Carried:
15. GLEN FOSTER
DAVID MINISH
RESOLVED that in accordance with Sections 300 and326 of the Municipal Act, the changes to the 2015 Assessment Roll for the Municipality of Swan Valley West shall be accepted by the Council and applied to that portion of the 2015 taxes as described on the attached reports received from Manitoba Municipal Government-Assessment Services, Swan River Office dated September 9th, 2015.
Carried:
16. BRIAN BURICK
CARRIE BLOSHA
RESOLVED the Council for the Municipality of Swan Valley West does hereby approve the Land Owner Agreement for Drainage Works on the following properties;
– SE ¼ 2-37-29WPM – SW ¼ 2-37-29WPM
– NW ¼ 36-36-29WPM – NW ¼ 35-36-29WPM
– NE ¼ 35-36-29WPM – SE ¼ 4-37-29WPM
– S ½ 3-37-29WPM – NE ¼ 34-36-29WPM
– NE ¼ 20-35-29WPM – NE ¼ 33-36-29WPM
– SE ¼ 29-35-29WPM – SW ¼ 1-37-29WPM
AND BE IT FURTHER RESOLVED that the Reeve and Interim-Acting CAO shall be authorized to sign said agreements on behalf of the Municipality. Carried:
17. STAN POTTEN
DAVID MINISH
RESOLVED that the Council for the Municipality of Swan Valley West does hereby agree to purchase a Culvert Gate from Grazier Custom Manufacturing Ltd. for $1,000.00 plus taxes as per the quote dated September 16th, 2015.
Carried:
18. DAVID MINISH
BRIAN BURICK
RESOLVED that the Council for the Municipality of Swan Valley West does herby agree to approve the recommendation to hire Cober Contracting Inc. for the works described on MRIF Project No.2 and MRIF Project No.3 on the attached report.
Carried:
19. CARRIE BLOSHA
STAN POTTEN
RESOLVED that the Finance Clerk shall be authorized to attend the MEBP 2015 Seminar on Benefits Administration to be held in Brandon, MB. On Friday October 30th, 2015 and that all applicable expenses shall be paid in accordance with current Municipal Policies and By-Laws.
Carried:
20. GLEN FOSTER
STAN POTTEN
RESOLVED that THE Emergency Coordinator shall be authorized to attend the 2015 Manitoba Disaster Management Conference to be held in Winnipeg, MB. On October 14th to 16th, 2015 and that all applicable expenses shall be paid in accordance with current Municipal Policies and By-Laws.
Carried:
21. GLEN FOSTER
BRIAN BURICK
RESOLVED that Councillor Minish & Interim-Acting CAO Gordon shall be authorized to attend the AMM Decision Making for Councils Seminar to be held in Winnipeg, MB. On October 9th, 2015 and that all applicable expenses shall be paid in accordance with current Municipal Policies and By-Laws.
Carried:
22. DAVID MINISH
STAN POTTEN
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the following payments:
General Cheques #11682 to #11721 for a total of $81,271.58
Payroll Cheques #371 to #388 for a total of $25,161.16
For a Grand Total of $106,432.74
Carried:
23. STAN POTTEN
CARRIE BLOSHA
RESOLVED that THE Council for the Municipality of Swan Valley West does hereby receive
the Bank Reconciliation Report for the period ending August 31st, 2015, and the Financial Statement for the period ending September 21st, 2015 as presented.
Carried:
With reference to agenda item No.6.3 dated September 22nd. 2015 regarding the re-opening of a portion of Rd#212N, Councillor Stan Potten, a member of council, disclosed a personal interest in the matter before council & withdrew from the meeting at 10:02 p.m.
Councillor Potten returned to the meeting at 10:16 p.m.
24. STAN POTTEN
GLEN FOSTER
RESOLVED That the Municipality of Swan Valley West shall make a donation of $50.00 in lieu of flowers to the Community Foundation of Swan Valley to recognize the passing of Eunice Szlachtycz who previously served on the council for the Village of Benito.
Carried:
25. DAVID MINISH
BRIAN BURICK
RESOLVED that in accordance with Clause 8.5 of By-Law No. 0002-15, the council shall extend the curfew by up to one-half hour in order to complete discussions regarding Committee Reports & HR discussions.
Carried:
26. GLEN FOSTER
CARRIE BLOSHA
RESOLVED that pursuant to Section 152(3) of the Municipal Act, the Council as a whole shall go into camera and close the meeting to the public to discuss Human Resource Issues.
Carried:
27. STAN POTTEN
BRIAN BURICK
RESOLVED that pursuant to Section 152(4) of the Municipal Act, this meeting shall be re-opened to the public.
Carried:
28. CARRIE BLOSHA
STAN POTTEN
RESOLVED that this meeting shall now adjourn at 12:45 pm.
Carried:
INFORMATION & CORRESPONDENCE:
7.1 Highway Traffic Board Hearings
7.2 AMM – Regulatory Changes – Pesticide Use
7.3 Municipality of Minitonas Bowsman Re: Boundary Road
7.4 Manitoba Hydro Re: 2014/2015 Fiscal Year
7.5 Prairie Mountain Health Re: 5 Year Capital Plan
7.6 P.U.B. Re: Centra Gas Public Hearings
7.7 Miller Environmental – Pesticide Container Recycling
7.8 SV Crisis Centre – Fall Newsletter
7.9 Donation in Lieu of Flowers – Eunice Szlachtycz
7.10 SVSD Letter of Appreciation
COMMITTEE REPORTS:
8.1 Brian Burick – SVPD Public Hearing Report
8.2 Carrie Blosha/Brian Burick – CN Railway; concerns being addressed
8.3 David Minish – SV RISE – G-4 Discussions
8.4 Verne Scouten – Benito Vandalism Public Meeting