Minutes of the Regular Meeting of the Council of the Municipality of Swan Valley West, held in the Council Chambers at 216 Main Street West, Swan River, Manitoba on this 25th day of August, 2015 at 7:00 p.m.
Present
Reeve: Verne Scouten
Councillors: Carrie Blosha, Brian Burick, Glen Foster, David Minish
Terry Neely, Stan Potten
Interim-Acting CAO; Carolyn Gordon
Additions to the Agenda:
3.2 Written Reports: Urban Foreman Report & Capital Projects Report
4.14 Request for Payout of Overtime
5.2 July Bank Reconciliation
7.5 2015 Tax Sale – Discharge & Auction Details
1. STAN POTTEN
CARRIE BLOSHA
RESOLVED that the Agenda for the Regular Meeting of Council held this 25th day of August, 2015 shall be adopted as amended.
Carried:
2. BRIAN BURICK
STAN POTTEN
RESOLVED that the Public Works Foreman’s Report presented on August 25th, 2015 shall be accepted as received, a copy of which is attached hereto.
Carried:
3. DAVID MINISH
TERRY NEELY
RESOLVED that the Council does hereby agree to purchase tires for the Ford Tractor from KalTire as per the quote attached hereto.
Carried:
4. STAN POTTEN
CARRIE BLOSHA
RESOLVED that the Urban Works Foreman’s Report for the period ending July 31st, 2015 and the report on Capital Projects received on August 25th, 2015 shall be accepted as received, copies of which are attached hereto.
Carried:
5. GLENN FOSTER
TERRY NEELY
RESOLVED that we do hereby agree to purchase gravel for the Capital Project on the Main Haul Road under the MRIF Grant Program as per the quote attached hereto and the municipality will be responsible for the aggregate levy associated with said purchase.
Carried:
6. STAN POTTEN
CARRIE BLOSHA
RESOLVED that the attached list of equipment shall be approved for purchase for the Benito Fire Department with the general operating budget for fire protection, proceeds from the sale of old fire equipment and up to $3800 to be transferred from the Rural Emergency Services Reserve.
Carried:
7. DAVID MINISH
BRIAN BURICK
RESOLVED that the attached quote from Contec Projects Ltd. shall be accepted for the Upgrades required at the Benito Water Treatment Plant, as well as the costs of the Vac Truck, Minor Electrical Works and any applicable taxes, and;
BE IT FURTHER RESOLVED that a transfer shall be made from the Benito Utility Reserve in the amount of $71,000.00 as included in the Municipality’s 2015 Budget.
Carried:
8. BRIAN BURICK
CARRIE BLOSHA
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the application to the Province of Manitoba for a Drainage License for works to be done along the SE¼ of Section 14-36-27WPM as noted on the Landowner Agreement attached hereto, and;
BE IT FURTHER RESOLVED that we do hereby authorize the Reeve and Interim-Acting CAO to sign said agreement on behalf of the Municipality.
Carried:
9. GLEN FOSTER
STAN POTTEN
RESOLVED that the Council for the Municipality of Swan Valley West does herby approve the application to the Province of Manitoba for a Drainage License for works to be done along the NW¼ of Section 2-36-28WPM as noted on the Landowner Agreement attached hereto, and;
BE IT FURTHER RESOLVED that we do hereby authorize the Reeve and Interim-Acting CAO to sign said agreement on behalf of the Municipality.
Carried:
10. CARRIE BLOSHA
TERRY NEELY
RESOLVED that the Council for the Municipality of Swan Valley West does hereby receive the attached Animal Control Reports for the month of July, 2015 and approve payment to the Animal Control Officers as attached hereto.
Carried:
11. STAN POTTEN
TERRY NEELY
RESOLVED that the Council for the Municipality of Swan Valley West does hereby declare the period from September 8th to September 11th, 2015 as “Hazardous Waste Days” and shall arrange for a collection depot at the Benito Public Works Shop during this time.
Carried:
***Councillor Neely left the meeting at 9:00 pm
12. DAVID MINISH
BRIAN BURICK
WHEREAS the owners of PT SE¼ of Section 13-35-28WPM have made application to subdivide this property, and;
WHEREAS the Council for the Municipality of Swan Valley West has reviewed said application, along with the letter received from Community and Regional Planning dated August 11th, 2015 and has no objections to the proposed subdivision;
THEREFORE BE IT RESOLVED that we do hereby approve the subdivision of the aforementioned property, provided all conditions outlined in the aforementioned letter have been met, and shall notify the Office of Manitoba Community and Regional Planning, Dauphin in writing along with confirmation of the status of taxes.
Carried:
13. DAVID MINISH
BRIAN BURICK
WHEREAS the Council for the Municipality of Swan Valley West has reviewed the application for drainage works regarding the installation of a Tile Drainage System on the property known as the W½ of Section 26-36-29WPM and has no objections to the proposed project;
THEREFORE BE IT RESOLVED that we do hereby approve the above noted application regarding the aforementioned property, provided proper controls are placed on the outlet into the existing waterway to control the flow of water during the winter months, as required by the Province of Manitoba.
Carried:
14. CARRIE BLOSHA
BRIAN BURICK
WHEREAS the Council for the Municipality of Swan Valley West has reviewed the offers received for surplus municipal property;
THEREFORE BE IT RESOLVED that we do hereby approve the sale of said property as follows;
– 1979 Ford Fire Truck & Apparatus will not be sold.
– 1997 3-point Hitch & 7’ Farm King Blade will be sold for $420.00 to
Hank Tchir “As Is”
– 1988 JD Riding Mower with Cab & Snow Blower will be sold for
$2155.00 to Rick Hawryluk “As Is”
– 1988 JD Rotary Mower will be sold for $605.00 to Ray Wotton “As Is”
– 1986 Ford Garbage Compactor Truck (8 cyl) will not be sold
AND BE IT FURTHER RESOLVED that the proceeds from the above sales shall be receipted to the Benito LUD as Miscellaneous Revenue.
Carried:
15. STAN POTTEN
CARRIE BLOSHA
RESOLVED that pursuant to Section 152(3) of the Municipal Act, the Council as a whole shall go into camera and close the meeting to the public to discuss items 11.1 to 11.5 as noted on the August 25, 2015 Agenda.
Carried:
16. STAN POTTEN
CARRIE BLOSHA
RESOLVED that pursuant to Section 152(4) of the Municipal Act, this meeting shall be re- opened to the public.
Carried:
17. GLEN FOSTER
DAVID MINISH
RESOLVED that the Council for the Municipality of Swan Valley West does herby approve the attendance of the Interim-Acting CAO at the MMAA – District 7 Meeting in Grandview and shall make payment of all expenses related to said attendance in accordance with all current Municipal Policies and By-Laws.
Carried:
18. GLEN FOSTER
STAN POTTEN
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the payment of overtime hours as per the employee’s request dated August 21st, 2015.
Carried:
19. DAVID MINISH
BRIAN BURICK
RESOLVED that the Council for the Municipality of Swan Valley West does herby approve the following payments:
General Cheques #11583 to #11590 in the amount of $3,292.97
General Cheques #11591 to #11630 in the amount of $48,059.46
Payroll Cheques #320 to #340 in the amount of $25,571.12
For a Grand Total of $76,923.55
Carried:
20. CARRIE BLOSHA
BRIAN BURICK
RESOLVED that the Council for the Municipality of Swan Valley West does herby authorize the Interim-Acting CAO to sign the “Partial Discharge” regarding Instrument No. 1102042/6 as requested by Taxervice.
Carried:
21. GLEN FOSTER
DAVID MINISH
RESOLVED that the Council for the Municipality of Swan Valley West does herby receive the Bank Reconciliation Report for the Period ending July 31, 2015, a copy of which is attached hereto.
Carried:
22. CARRIE BLOSHA
BRIAN BURICK
RESOLVED that the Council for the Municipality of Swan Valley West does herby approve further exploration of the development of a proposed route for legal transportation of RTAC Weights for agriculture products as shown on the attached map.
Carried:
23. DAVID MINISH
GLEN FOSTER
RESOLVED that the Council for the Municipality of Swan Valley West does herby agree to hire the services of Grant Mitchell of Taylor McCaffrey Barristers and Solicitors
Carried:
24. STAN POTTEN
GLEN FOSTER
RESOLVED that this meeting shall now adjourn at 12:47 a.m.
Carried:
DELEGATIONS:
7:30 PM William Galloway re: Escalating Taxes & Wards vs At-Large
9:30 pm J. Delaurier & S. Yaschyshyn re: Swan Valley District Recreation (held ‘In Camera’ due to the discussion of employee salaries and to allow the message to be delivered to all partner municipalities prior to a formal decision being made and released to the general public)
ITEMS FOR DISCUSSION:
Benito Lagoon
Business Taxes
Imperial Oil Property in Benito
INFORMATION & CORRESPONDENCE:
MB. Municipal Govn’t re; Gas Tax Funding – 1st Installment Received
Western Financial Ins. re: Extended Coverage
CARM re: Construction Services
Municipality of Minitonas-Bowsman re: Animal Control Invoice
Taxervice re: 2015 Tax Sale
COMMITTEE REPORTS: NONE