Minutes of the Regular Meeting of the Council of the Municipality of Swan Valley West, held in the Council Chambers at 216 Main Street West, Swan River, Manitoba on this 11th day of August, 2015 at 6:00 p.m.
Present:
Reeve: Verne Scouten
Councillors: Carrie Blosha, Brian Burick, Glen Foster, David Minish
Terry Neely, Stan Potten
Interim-Acting CAO; Carolyn Gordon
Additions to the Agenda:
4.17 Resignation of Office Clerk
6.4 2015/2016 Recreation & Leisure Guide
1. GLEN FOSTER
DAVID MINISH
RESOLVED that pursuant to Section 152(3) of the Municipal Act, the Council as a whole shall go into camera and close the meeting to the public to discuss pending legal issues.
Carried:
2. STAN POTTEN
CARRIE BLOSHA
RESOLVED that pursuant to Section 152(4) of the Municipal Act, this meeting shall be re-opened to the public.
Carried:
3. TERRY NEELY
CARRIE BLOSHA
RESOLVED that the Agenda for the Regular Meeting of Council held this 11th day of August, 2015 shall be adopted as amended.
Carried:
4. GLEN FOSTER
DAVID MINISH
RESOLVED that the Public Works Foreman’s Report presented on August 11th, 2015 shall be accepted as received, a copy of which is attached hereto.
Carried:
5. BRIAN BURICK
TERRY NEELY
RESOLVED that in accordance with Sections 300 and 326 of the Municipal Act, the changes to the 2015 assessment roll for the Municipality of Swan Valley West shall be accepted by the Council and applied to that portion of the 2015 taxes as described on the attached reports received from Manitoba Municipal Government – Assessment Services, Swan River Office dated July 24th 2015, a copy of which is attached hereto.
Carried:
6. CARRIE BLOSHA
BRIAN BURICK
RESOLVED that we do hereby agree to rent small equipment for the maintenance of the Durban Landfill Site as attached hereto.
Carried:
7. GLEN FOSTER
CARRIE BLOSHA
RESOLVED the Council for the Municipality of Swan Valley West does herby agree to collect scrap metal at both the Benito Landfill Site and Durban Landfill Site until such time as there is a sufficient amount to advertise for quotes from local scrap metal dealers, and;
BE IT FURTHER RESOLVED that no scrap metal shall be removed from either of the aforementioned landfill sites without written authorization from Council.
Carried:
8. GLEN FOSTER
STAN POTTEN
WHEREAS the owners of PT S.W. ¼ Sec 33-34-28 WPM have made application to subdivide this property, and:
WHEREAS the Council for the Municipality of Swan Valley West has reviewed said application, along with the letter received from Community and Regional Planning dated July 30th, 2015 and has no objections to the proposed subdivision;
THEREFORE BE IT RESOLVED that we do hereby approve the subdivision of the aforementioned property and shall notify the Office of Manitoba Community and Regional Planning, Dauphin in writing along with confirmation of the status of taxes.
Carried:
9. GLEN FOSTER
TERRY NEELY
WHEREAS advertisements were made in the various forms of local media and the Council for the Municipality of Swan Valley West has received tenders for the purchase of the Municipal Shop & Property located at 700 Church Avenue in Kenville, MB;
THEREFORE BE IT RESOLVED that we do hereby agree to accept the offer submitted by John Machan to purchase the above noted property under the terms and conditions of the agreement attached hereto.
Carried:
10. STAN POTTEN
BRIAN BURICK
RESOLVED that the attached request for vacation shall be approved by the Council as submitted.
Carried:
11. GLEN FOSTER
DAVID MINISH
RESOLVED that a refund for the attached payment for private dust control shall be approved by the Council, since the private application was not applied due to the application by the municipality under an agreement with the Province for a special haul route for a capital project on PTH #10.
Carried:
12. STAN POTTEN
BRIAN BURICK
WHEREAS the Council for the Municipality of Swan Valley West desires to enter into an agreement to purchase aggregate from Paul Frank and has reviewed and approve the terms and conditions of the attached agreement;
THEREFORE BE IT RESOLVED that we do hereby agree to enter into said agreement for the Fiscal Years 2015-2018 and authorize the Reeve and Interim-Acting CAO to sign said agreement on behalf of the municipality.
Carried:
13. DAVID MINISH
TERRY NEELY
RESOLVED that the Weed Inspector’s Reports for July 2015 shall be received by Council.
Carried:
14. BRIAN BURICK
CARRIE BLOSHA
WHEREAS there have been significant discussions regarding the Committees of Council and the Communication Flow Chart, and;
WHEREAS there is a need to ensure effective management of municipal works and provide prompt and efficient management of employment issues for both the council and the employees;
THEREFORE BE IT RESOLVED that we do hereby agree to dissolve the current Transportation Committee and the Human Resources Committee and shall approve said changes in the 2015 Appointments to Committees of Council as attached hereto, handling all related aspects of both these committees as “Council as a Committee of the Whole”.
Carried:
15. BRIAN BURICK
TERRY NEELY
RESOLVED that, due to the change in the Human Resources Committee, the policy for dealing with HR issues shall be set as attached hereto.
Carried:
16. GLEN FOSTER
STAN POTTEN
RESOLVED that the attached letter of resignation shall be accepted as submitted by Mandy Staples, who is accepting a permanent position elsewhere.
Carried:
7. CARRIE BLOSHA
TERRY NEELY
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the following payments;
General Cheques #11558 to #11582 for a total of $225,393.15
Payroll Cheques #289 to #309 for a total of $26,250.62
Council Indemnity Cheques #310 to #319 for a total of $11,433.00
For a Grand Total of $263,076.77.
Carried:
18. CARRIE BLOSHA
TERRY NEELY
WHEREAS the Council for the Municipality of Swan Valley West has discussed the business tax previously charged in the Rural Area and the implication of such a tax on business in both the Rural Area and Urban Area in the future, and;
WHEREAS it is difficult to maintain a fair process of applying a Business Tax in the entire municipality due to the number of small businesses that operate independently and the difficulty in stipulating what type of agriculture operations should be classified as a business;
THEREFORE BE IT RESOLVED that we do hereby agree not to charge a Business Tax in the future, and shall only tax businesses for real property and personal property as appropriate, according to their portioned assessment and based on the mill rates set out in the annual Financial Plan for the Municipality.
Carried:
19. DAVID MINISH
TERRY NEELY
WHEREAS the Council for the Municipality of Swan Valley West has submitted a proposal to Imperial Oil regarding their property in the LUD of Benito, and;
WHEREAS it is in the best interest of the municipality to make a thorough review of the environmental study and proposed purchase agreement;
THEREFORE BE IT RESOLVED that we do hereby agree to enlist the services of our legal counsel to make such a review and provide legal advice to the municipality.
Carried:
20. GLEN FOSTER
STAN POTTEN
RESOLVED that we do hereby agree to place the attached ad in the 2015/2016 Swan Valley Rec & Leisure Guide.
Carried:
21. STAN POTTEN
GLEN FOSTER
WHEREAS the Council for the Municipality of Swan Valley West has received the attached letter from concerned landowners regarding the problem flooding which has occurred over the past several years, and;
WHEREAS there has been little action taken by various levels of government to alleviate the problem of overgrown ditches and insufficient drainage systems to take water away from farmlands and into the river systems;
THEREFORE BE IT RESOLVED that we do hereby agree to send a letter of support for the local landowners and agree to support a meeting with these landowners along with representatives of the Swan Lake Watershed CD, Manitoba Conservation, Manitoba Infrastructure and Transportation and the Federal Government to hear the concerns and assist in the exploration of a solution.
Carried:
22. GLEN FOSTER
BRIAN BURICK
RESOLVED that we do hereby receive the Fire Call Reports for the months of January to July, 2015 for shared services with the Swan River Fire Department as submitted.
Carried:
23. GLEN FOSTER
TERRY NEELY
RESOLVED that pursuant to Section 152(3) of the Municipal Act, the Council as a whole shall go into camera and close the meeting to the public to discuss Human Resource issues.
Carried:
24. GLEN FOSTER
TERRY NEELY
RESOLVED that pursuant to Section 152(4) of the Municipal Act, this meeting shall be re- opened to the public. Carried:
25. GLEN FOSTER
CARRIE BLOSHA
RESOLVED that the starting wage for the part-time Urban Public Works Labourer shall be set as per Schedule “A” attached hereto.
Carried:
26. DAVID MINISH
BRIAN BURICK
RESOLVED that this meeting shall now adjourn at 11:15 p.m.
Carried:
DELEGATIONS: NONE
ITEMS FOR DISCUSSION:
Rural Signs with GPS Coordinates
SV RISE – Manager resigned. Last meeting will be August 13, 2015 with the last day of work to be August 20, 2015
Review of August 4th Meeting with Jason Tomski re: Drainage
Status of Capital Projects August 4 – 7, 2015
Drainage/Surveys/Licensing
GPS Unit for Culvert Locates
INFORMATION & CORRESPONDENCE:
D. Reich re: Thank You
AMM re: New Vice President
Concerned Citizens re: Flood Issues & Prevention
Swan River F.D. re: July, 2015 Fire Call Report
COMMITTEE REPORTS: Covered in Items for Discussion