Minutes of the Regular Meeting of the Council of the Municipality of Swan Valley West, held in the Council Chambers at 216 Main Street West, Swan River, Manitoba on this 14th day of July, 2015 at 7:10 p.m.
Present
Reeve: Verne Scouten
Councillors: Carrie Blosha, Brian Burick, Glen Foster, David Minish,
Stan Potten, Terry Neely
Interim-Acting CAO; Carolyn Gordon
1. STAN POTTEN
CARRIE BLOSHA
RESOLVED that the Agenda for the Regular Meeting of Council held on Tuesday, July 14th, 2015 shall be adopted as presented.
Carried:
2. GLEN FOSTER
TERRY NEELY
RESOLVED that the minutes for the Regular Meeting of the Council for the Municipality of Swan Valley West held on June 23rd, 2015 and the Special Meetings of Council held on June 29th, 2015 and July 9th, 2015 shall be adopted as presented.
Carried:
3. BRIAN BURICK
CARRIE BLOSHA
RESOLVED that the Foreman’s Report presented to council on Tuesday, July 14th, 2015 be accepted as received.
Carried:
4. TERRY NEELY
DAVID MINISH
RESOLVED that By-Law No.0004-2015, being a by-law of the Municipality of Swan Valley West for the purpose of fixing the Conditions of Employment and Related Matters, shall be introduced and read a first time this 14th, day of July, 2015.
Carried:
5. CARRIE BLOSHA
STAN POTTEN
RESOLVED that By-Law No.0004-2015, being a by-law of the Municipality of Swan Valley West for the purpose of fixing the Conditions of Employment and Related Matters, shall be read a second time this 14th day of July, 2015.
Carried:
6. GLEN FOSTER
STAN POTTEN
RESOLVED that By-Law No. 0036-15, being a by-law of the Municipality of Swan Valley West for the purpose of establishing Designated Officer Positions shall be read a second time this 14th day of July, 2015.
Carried:
7. DAVID MINISH
BRIAN BURICK
RESOLVED that By-Law No. 0036-15, being a by-law of the Municipality of Swan Valley West for the purpose of establishing Designated Officer Positions shall be read a third time this 14th day of July, 2015, signed by the Reeve and Signed & sealed by the Interim-Acting CAO.
Verne Scouten Yes
David Minish Yes
Stan Potten Yes
Glen Foster Yes
Terry Neely Yes
Brian Burick Yes
Carrie Blosha Yes
Carried:
8. TERRY NEELY
GLEN FOSTER
RESOLVED that By-Law No. 0017-2015, being a by-law of the Municipality of Swan Valley West for the purpose of establishing a Reserve Fund for The Purchase or Replacement of Rural Machinery and Equipment shall be read a second time this 14th day of July, 2015.
Carried:
9. GLEN FOSTER
CARRIE BLOSHA
RESOLVED that By-Law No. 0017-2015, being a by-law of the Municipality of Swan Valley West for the purpose of establishing a Reserve Fund for The Purchase or Replacement of Rural Machinery and Equipment shall be read a third time this 14th day of July, 2015, signed by the Reeve and signed & sealed by the Interim-Acting CAO.
Verne Scouten Yes
David Minish Yes
Stan Potten Yes
Glen Foster Yes
Terry Neely Yes
Brian Burick Yes
Carrie Blosha Yes
Carried:
10. DAVID MINISH
TERRY NEELY
RESOLVED that By-Law No.0016-2015, being a by-law of the Municipality of Swan Valley West for the purpose of establishing a Reserve Fund for Rural General Purposes shall be read a second time this 14th day of July, 2015.
Carried:
11. DAVID MINISH
TERRY NEELY
RESOLVED that By-Law No.0016-2015, being a by-law of the Municipality of Swan Valley West for the purpose of establishing a Reserve Fund for Rural General Purposes shall be read a third time this 14th day of July, 2015, signed by the Reeve and signed & sealed by the Interim- Acting CAO.
Verne Scouten Yes
David Minish Yes
Stan Potten Yes
Glen Foster Yes
Terry Neely Yes
Brian Burick Yes
Carrie Blosha Yes
Carried:
12. TERRY NEELY
GLEN FOSTER
RESOLVED that By-Law No. 0018-2015, being a by-law of the Municipality of Swan Valley West for the purpose of establishing a Reserve Fund for The Recruitment and Retention of Medical Professionals shall be read a second time this 14th day of July, 2015.
Carried:
13. GLEN FOSTER
DAVID MINISH
RESOLVED that By-Law No. 0018-2015, being a by-law of the Municipality of Swan Valley West for the purpose of establishing a Reserve Fund for The Recruitment and Retention of Medical Professionals shall be read a third time this 14th day of July, 2015, signed by the Reeve and signed & sealed by the Interim-Acting CAO.
Verne Scouten Yes
David Minish Yes
Stan Potten Yes
Glen Foster Yes
Terry Neely Yes
Brian Burick Yes
Carrie Blosha Yes
Carried:
14. GLEN FOSTER
BRIAN BURICK
RESOLVED that By-Law No. 0019-2015, being a by-Law of the Municipality of Swan Valley West for the purpose of establishing a Gas Tax Reserve Fund Account, shall be read a second time this 14th day of July, 2015.
Carried:
15. DAVID MINISH
TERRY NEELY
RESOLVED that By-Law No. 0019-2015, being a by-Law of the Municipality of Swan Valley West for the purpose of establishing a Gas Tax Reserve Fund Account, shall be read a third time this 14th day of July, 2015, signed by the Reeve and signed & sealed by the Interim- Acting CAO.
Verne Scouten Yes
David Minish Yes
Stan Potten Yes
Glen Foster Yes
Terry Neely Yes
Brian Burick Yes
Carrie Blosha Yes
Carried:
16. STAN POTTEN
BRIAN BURICK
RESOLVED that By-Law No.0020-15, being a by-law of the Municipality of Swan Valley West for the purpose of establishing a Rural Airport Reserve Fund Account, shall be read a second time this 14th day of July, 2015.
Carried:
17. BRIAN BURICK
TERRY NEELY
RESOLVED that By-Law No.0020-15, being a by-law of the Municipality of Swan Valley West for the purpose of establishing a Rural Airport Reserve Fund Account, shall be read a third time this 14th day of July, 2015, signed by the Reeve and signed & sealed by the Interim- Acting CAO.
Verne Scouten Yes
David Minish Yes
Stan Potten Yes
Glen Foster Yes
Terry Neely Yes
Brian Burick Yes
Carrie Blosha Yes
Carried:
18. BRIAN BURICK
STAN POTTEN
RESOLVED that By-Law No. 0021-15, being a by-law of the Municipality of Swan Valley West for the purpose of establishing a Reserve Fund For Vested Sick Leave shall be read a second time this 14th day of July, 2015.
Carried:
19. BRIAN BURICK
DAVID MINISH
RESOLVED that By-Law No. 0021-15, being a by-law of the Municipality of Swan Valley West for the purpose of establishing a Reserve Fund For Vested Sick Leave shall be read a third time this 14th day of July, 2015, signed by the Reeve and signed & sealed by the Interim- Acting CAO.
Verne Scouten Yes
David Minish Yes
Stan Potten Yes
Glen Foster Yes
Terry Neely Yes
Brian Burick Yes
Carrie Blosha Yes
Carried:
20. STAN POTTEN
CARRIE BLOSHA
RESOLVED that By-Law No.0022-15, being a by-law of the Municipality of Swan Valley West for the purpose of establishing a Reserve Fund for The Replacement and Major Repair of Rural Bridges shall be read a second time this 14th day of July, 2015.
Carried:
21. CARRIE BLOSHA
STAN POTTEN
RESOLVED that By-Law No.0022-15, being a by-law of the Municipality of Swan Valley West for the purpose of establishing a Reserve Fund for The Replacement and Major Repair of Rural Bridges shall be read a third time this 14th day of July, 2015, signed by the Reeve, and signed & sealed by the Interim-Acting CAO.
Verne Scouten Yes
David Minish Yes
Stan Potten Yes
Glen Foster Yes
Terry Neely Yes
Brian Burick Yes
Carrie Blosha Yes
Carried:
22. CARRIE BLOSHA
STAN POTTEN
RESOLVED that By-Law No. 0023-15, being a by-law of the Municipality of Swan Valley West for the purpose of establishing a Rural Area Emergency Services Equipment Reserve Fund Account, shall be read a Second time this 14th day of July, 2015.
Carried:
23. BRIAN BURICK
GLEN FOSTER
RESOLVED that By-Law No. 0023-15, being a by-law of the Municipality of Swan Valley West for the purpose of establishing a Rural Area Emergency Services Equipment Reserve Fund account, shall be read a third time this 14th day of July, 2015, signed by the Reeve and signed & sealed by the Interim-Acting CAO.
Verne Scouten Yes
David Minish Yes
Stan Potten Yes
Glen Foster Yes
Terry Neely Yes
Brian Burick Yes
Carrie Blosha Yes
Carried:
24. GLEN FOSTER
CARRIE BLOSHA
RESOLVED that By-Law No. 0024-15, being a by-law of the Municipality of Swan Valley West for the purpose of establishing a Rural Grain Bearing Road Reserve Fund Account, shall be introduced and read a first time this 14th day of July, 2015.
Carried:
25. DAVID MINISH
TERRY NEELY
RESOLVED that By-Law NO. 0024-15, being a by-law of the Municipality of Swan Valley West for the purpose of establishing a Rural Grain Bearing Road Reserve Account, shall be read a second time this 14th day of July, 2015.
Carried:
26. STAN POTTEN
GLEN FOSTER
RESOLVED that By-Law NO. 0025-15, being a by-law of the Municipality of Swan Valley West for the Purpose of establishing a Rural Flood Control Reserve Account, shall be introduced and read a first time this 14th day of July, 2015.
Carried:
27. BRIAN BURICK
CARRIE BLOSHA
RESOLVED that By-Law No. 0025-15, being a by-law of the Municipality of Swan Valley West for the purpose of establishing a Rural Flood Control Reserve Fund Account, shall be read a second time this 14th day of July, 2015.
Carried:
28 CARRIE BLOSHA
TERRLY NEELY
RESOLVED that By-Law No. 0026-2015, being a by-law of the Municipality of Swan Valley West for the purpose of establishing a Rural Water Pipeline Project Reserve Account, shall be introduced and read a first time this 14th day of July, 2015.
Carried:
29. GLEN FOSTER
DAVID MINISH
RESOLVED that By-Law No. 0026-2015, being a by-law of the Municipality of Swan Valley West for the purpose of establishing a Rural Water Pipeline Project Reserve Account, shall be read a second time this 14th day of July, 2015.
Carried:
30. TERRY NEELY
STAN POTTEN
RESOLVED that By-Law No. 0027-2015, being a by-law of the Municipality of Swan Valley West for the purpose of establishing a Rural Building Fund Reserve Account, shall be introduced and read a first time this 14th day of July, 2015.
Carried:
31. BRIAN BURICK
DAVID MINISH
RESOLVED that By-Law No. 0027-2015, being a by-law of the Municipality of Swan Valley West for the purpose of establishing a Rural Building Fund Reserve Account, shall be read a second time this 14th day of July, 2015.
Carried:
32. CARRIE BLOSHA
TERRY NEELY
RESOLVED that By-Law No. 0028-2015, being a by-law of the Municipality of Swan Valley West for the purpose of establishing a Reserve Fund for Legal Contingencies shall be introduced and read a first time this 14th day of July, 2015.
Carried:
33. GLEN FOSTER
BRIAN BURICK
RESOLVED that By-Law No. 0028-2015, being a by-law of the Municipality of Swan Valley West for the purpose of establishing a Reserve Fund for Legal Contingencies shall be read a second time this 14th day of July, 2015.
Carried:
34. STAN POTTEN
DAVID MINISH
RESOLVED that By-Law No. 0029-2015, being a by-Law of the Municipality of Swan Valley West for the purposes of establishing a Reserve Fund for Landfill Liabilities shall be introduced and read a first time this 14th day of July, 2015.
Carried:
35. STAN POTTEN
GLEN FOSTER
RESOLVED that By-Law No. 0029-2015, being a by-Law of the Municipality of Swan Valley West for the purposes of establishing a Reserve Fund for Landfill Liabilities shall be read a second time this 14th day of July, 2015.
Carried:
36. BRIAN BURICK
STAN POTTEN
RESOLVED that By-Law No. 0030-2015, being a by-law of the Municipality of Swan Valley West for the purpose of establishing a Rural Reserve Fund for Paved Road Replacement & Repairs shall be introduced and read a first time this 14th day of July, 2015.
Carried:
37. STAN POTTEN
TERRY NEELY
RESOLVED that By-Law No. 0030-2015, being a by-law of the Municipality of Swan Valley West for the purpose of establishing a Rural Reserve Fund for Paved Road Replacement & Repairs shall be read a second time this 14th day of July, 2015.
Carried:
38. GLEN FOSTER
CARRIE BLOSHA
RESOLVED that By-Law No. 0031-2015, being a by-law of the Municipality of Swan Valley West for the purpose of establishing a Reserve Fund for the Recycling Building, shall be introduced and read a first time this 14th day of July, 2015.
Carried:
39. DAVID MINISH
TERRY NEELY
RESOLVED that By-Law No. 0031-2015, being a by-law of the Municipality of Swan Valley West for the purpose of establishing a Reserve Fund for the Recycling Building, shall be read a second time this 14th day of July, 2015.
Carried:
40. CARRIE BLOSHA
BRIAN BURICK
RESOLVED that By-Law No. 0037-2015, being a by-law of the Municipality of Swan Valley West for the purpose of establishing a Library Building Reserve Fund Account, shall be introduced and read a first time this 14th day of July, 2015.
Carried:
41. GLEN FOSTER
STAN POTTEN
RESOLVED that By-Law No. 0037-2015, being a by-law of the Municipality of Swan Valley West for the purpose of establishing a Library Building Reserve Fund Account, shall be read a second time this 14th day of July, 2015.
Carried:
42. TERRY NEELY
GLEN FOSTER
RESOLVED that the annual grants shall be paid to Community Centres and Halls in accordance with the 2015 Budget for the Municipality of Swan Valley West as Follows;
Durban Community Hall $1000.00
Kenville Memorial Hall $1000.00
Big Woody Community Centre $500.00
Alpine Community Centre $500.00
Lavender Good Neighbor Centre $500.00
BE IT FURTHER RESOLVED that the above grants shall be made upon receipt of a written request and submission of the previous year`s financial statement.
Carried:
43. BRIAN BURICK
CARRIE BLOSHA
RESOLVED the attached Animal Control reports for the month of June, 2015 shall be accepted as submitted and authorized for payment as attached hereto.
Carried:
44. BRIAN BURICK
TERRY NEELY
WHEREAS there is still work required on the bridge structure under the 2011 Flood Claim and the final report from Stantec is pending;
THEREFORE BE IT RESOLVED that the Council for the Municipality of Swan Valley West shall request an extension to December 1st, 2015 deadline in order to allow time for the municipality to receive the aforementioned report and have the final repairs completed.
Carried:
45. GLEN FOSTER
TERRY NEELY
RESOLVED that the Council for the Municipality of Swan Valley West shall set the date of July 21st, 2015 for the Reeve to meet with the Benito LUD Committee for the purpose of identifying the preferred parcel of land for the future expansion of the Benito Lagoon, and;
BE IT FURTHER RESOLVED that a follow-up meeting shall be arranged with Manitoba Water Services Board to review said lagoon expansion, and the process required to meet Provincial Compliance Requirements.
Carried:
46. STAN POTTEN
BRIAN BURICK
WHEREAS the Municipality of Swan Valley West has been notified that a new date will be required for the Public Hearing for the proposed subdivision of the property known as Part of the SW ¼ 34-36-27WPM;
THEREFORE BE IT RESOLVED that the new date for the aforementioned Public Hearing shall be set for September 14th, 2015 and shall be held at the Swan Lake Watershed CD Building along with the Development Amendment Public Hearing regarding the same property.
Carried:
47. GLEN FOSTER
DAVID MINISH
RESOLVED that the Municipality of Swan Valley West shall advertise for sale, the attached list of Surplus Municipal Equipment.
Carried.
48. CARRIE BLOSHA
STAN POTTEN
RESOLVED that, since there is no direct cost to the municipality, the Council for the Municipality of Swan Valley West does hereby agree to include the Aeration Project Activities of Swan Valley Sport Fishing Enhancement Inc. at Harvey Lake under the Municipal Liability Insurance Policy.
Carried:
49. GLEN FOSTER
CARRIE BLOSHA
WHEREAS the Benito LUD Committee submitted the attached recommendation with regards to the property known as Lot 2, Plan 33555 in Benito, owned by Imperial Oil Limited;
THEREFORE BE IT RESOLVED that the Council for the Municipality of Swan Valley West does hereby agree to submit the attached `Expression of Interest` regarding the aforementioned property, and shall submit payment of $100.00 along with said document, and pursue the purchase of the property.
Carried:
50. TERRY NEELY
BRIAN BURICK
WHEREAS the Council for the Municipality of Swan Valley West has reviewed the building permit application No. 13/15 regarding the relocation of a home into a Rural Residential Area of the Municipality.
THEREFORE BE IT RESOLVED that we do hereby agree to approve said location as suitable for the home, provided that the structure be converted from a multi-family dwelling to a single family dwelling in accordance with the current building code.
Carried:
51. STAN POTTEN
BRIAN BURICK
WHEREAS the major sewer repair project in Benito has been completed and the final billing has been submitted for payment, and;
WHEREAS it is necessary to move funds from the Benito Utility Reserve Account until such time as the municipality is able to finalize the borrowing for said project;
THEREFORE BE IT RESOLVED that we do hereby agree approve the transfer of $108,905.79 from the Benito Utility Reserve to the General Chequing Account for the Municipality of Swan Valley West and shall make payment of the final costs to Insituform Technologies Ltd. per the letter of direction received from MPE Engineering Ltd. and;
BE IT FURTHER RESOLVED that, at such time as proceeds from the aforementioned borrowing is received, the above noted funds shall be returned to the Benito Utility Reserve Account accordingly.
Carried:
52. GLEN FOSTER
BRIAN BURICK
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the following payments;
General Cheques #11450 to #11515 for a total of $294,701.44
Payroll Cheques #222 to #241 for a total of $24,859.84
Payroll Cheques #242 to #268 for a total of $17,019.78
For a Grand Total of $336,581.06
Carried:
53. DAVID MINISH
CARRIE BLOSHA
RESOLVED we do hereby agree to purchase a 1990 International Truck from Bordian Contracting for $20,000.00 plus GST, and authorize the Interim-Acting CAO to sign said Bill of Sale on behalf of the municipality.
Carried:
54. STAN POTTEN
CARRIE BLOSHA
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the transfer of $20,000.00 plus PST payable at the time of registration from the Rural General Reserve to the General Chequing Account for the purchase of the 1999 International Truck as approved in the 2015 Municipal Budget.
Carried.
55. CARRIE BLOSHA
BRIAN BURICK
RESOLVED we do hereby agree to make payment of the January – June Building Inspection Services as attached hereto.
Carried:
56. CARRIE BLOSHA
TERRY NEELY
RESOLVED that the Council for the Municipality of Swan Valley West does hereby receive the Bank Reconciliation Report for the Period ending June 30th, 2015 a copy of which is attached hereto.
Carried:
57. BRIAN BURICK
STAN POTTEN
RESOLVED we do hereby agree to make payment of the 2nd Installment for Legal Services as attached hereto.
Carried:
58. DAVID MINISH
TERRY NEELY
RESOLVED we do hereby agree to make payment of the Engineering Services for Flood Site #65/2014 as attached hereto.
Carried:
59. CARRIE BLOSHA
BRIAN BURICK
RESOLVED that we do hereby approve the attendance of the Reeve and Interim-Acting CAO at the meeting on Water Management being held in Russell, MB on August 4th, 2015 and all associated expenses shall be paid in accordance with current municipal policies & by-laws.
Carried:
60. STAN POTTEN
CARRIE BLOSHA
RESOLVED that, in accordance with clause 8.5 of By-Law No. 0002-15, the council shall extend the curfew by up to one-half hour in order to complete discussions regarding Item No. 11 on the Agenda.
Carried:
61. GLEN FOSTER
TERRY NEELY
RESOLVED that pursuant to Section 152(3) of the Municipal Act, the Council a whole shall go into camera and close the meeting to the public to discuss HR Committee and Employment Issues & a harassment issue regarding a member of council.
Carried:
62 STAN POTTEN
BRIAN BURICK
RESOLVED that pursuant to Section 152(4) of the Municipal Act, this meeting shall be re- opening to the public.
Carried:
63. TERRY NEELY
STAN POTTEN
RESOLVED that $33,342.50 shall be withdrawn from the Rural General Reserve for the purchase of the Mower as included in the 2015 budget, and $22,782.31 will be deposited to the Rural Machinery Reserve and $10,560.19 will be deposited to the General Chequing Account for the Municipality of Swan Valley West.
Carried:
64. CARRIE BLOSHA
GLEN FOSTER
RESOLVED that we do hereby agree to purchase 4 GPS Tracking Devices, including the Activation Fees and Annual Airtime for a total cost of $1664.00 plus GST and installation, and;
BE IT FURTHER RESOLVED that the $1664.00 plus installation costs shall be transferred from the Municipality’s Rural Machinery Reserve.
Carried:
65. TERRY NEELY
GLEN FOSTER
RESOLVED that this meeting shall now adjourn at 12:48 a.m.
Carried
DELEGATIONS: NONE
ITEMS FOR DISCUSSION:
Update on Emergency Plan Status (Merger with Benito Plan)
Review of Benito Meeting June 30th
Swan Valley Clinic – Grand Opening
INFORMTION & CORRESPONDENCE
SVCU – Line of Credit Interest Rate
Town of Swan River – June Fire Response Report
AMM – MB Conservation / President’s Resignation / MIT (bridges)
Ferriss Law – Change of name (formerly Burnside & Ferriss)
MMSM – 2014 Annual Report Received & Available for Review
OmniTrax re: Port of Churchill
Russell – Binscarth re: Sask. Water Management
COMMITTEE REPORTS
G. Foster – LUD Meeting
T. Neely – SVPD Meeting / Rural Property Zoning
D. Minish – HR Report / PR – Rodeo Parade
B. Burick – Transportation Comm. – Gravel Road Course / CN Meeting
C .Blosha – CN Meeting / Library Meeting / Meeting with RHA
S. Potten – Transportation Comm. – Construction projects in the Municipality
V. Scouten – CN Meeting / Rural Area Concerns