Regular Meeting of the members of Council of the Municipality of Minitonas-Bowsman held in Council Chambers, in Minitonas, Manitoba this 2nd day of June, 2015 A.D. at 7:00 p.m.



Present:
Reeve: C. Eisner
Councillors: G. Bartel, J. Caruk, C. Densen, L. Hutman, L. Mychalchuk & S. Walmsley arrived @ 7:10 p.m.
C.A.O. – K. Chartrand

Additions to Agenda:
4.11 Office Quote
4.12 Canada Day – Ad?
4.13 Grass Cutting Maintenance
4.14 Public Works Report – D. Chartrand
4.15 Letter of Offer – Land Purchase
4.16 Tax Sale Agreement
5.7 Semi Repairs

Additional Correspondence:
7.2 Canadian Fallen Heroes

1. L. Mychalchuk – L. Hutman
RESOLVED THAT the Agenda be adopted as amended.
Carried.

2. J. Caruk – G. Bartel
RESOLVED THAT the minutes of the Regular Meeting of Council held on May 19th, 2015 and the Special Meeting of Council held on May 12th, May 21st, and May 26th, 2015 shall be adopted as circulated.
Carried.

Stuart Walmsley joined the meeting at 7:10 pm.

3. G. Bartel – C. Densen
RESOLVED THAT the members of Municipality of Minitonas-Bowsman Council do hereby agree to go ‘In Camera’ as a committee of the Whole in accordance with Subsection 152 (3)(b)(ii)of The Municipal Act, and with respect to Employee Overtime.
Carried.

4. S. Walmsley – L. Mychalchuk
RESOLVED THAT we do agree to return to reopen the meeting to the public in accordance with Subsection 152)4) of The Municipal Act.
Carried.

5. C. Densen – L. Hutman
RESOLVED THAT the Council of Municipality of Minitonas-Bowsman does hereby approve the Staff overtime reports as submitted.
BE IT FURTHER RESOLVED THAT the aforementioned overtime shall be banked for future use or paid out with the next regular payroll as indicated on the employee’s report.
Carried.

6. L. Mychalchuk – L. Hutman
RESOLVED THAT the Council of the Municipality of Minitonas-Bowsman does hereby approve the Staff Expense Reports as submitted.
Carried.

7. C. Densen – L. Hutman
WHEREAS the municipality received that attached offer to purchase the land know as SLY 587F of SE 2-38-27W from the Municipality;
THEREFORE BE IT RESOLVED THAT we do hereby agree to sell the aforementioned parcel as per Schedule ‘A’.
Carried.

8. G. Bartel – S. Walmsley
WHEREAS the Minitonas Town Council had previously established an award to recognize special volunteer efforts in the Town of Minitonas; and
WHEREAS the Town of Minitonas has amalgamated with the RM of Minitonas and the Village of Bowsman to form the Municipality of Minitonas-Bowsman as of January 1st, 2015;
THEREFORE BE IT RESOLVED THAT the Council shall make available applications for nominations for the ’Municipality of Minitonas-Bowsman Volunteer Award’ beginning June 3rd, 2015, and;
BE IT FURTHER RESOLVED THAT the deadline for submission shall be set at June 23rd, 2015 and shall be presented at the July 1st ‘Canada Day’ Pancake Breakfast.
Carried.

9. J. Caruk – C. Densen
WHEREAS Prairie Mountain Health has requested community contributions from the Municipality of Minitonas-Bowsman for capital expenditures related to the purchase of a MRI machine in Dauphin Manitoba; and
WHEREAS council feels that any contributions of municipal funds should be put towards local (within Swan River Valley) health care equipment & facilities;
THEREFORE BE IT RESOLVED THAT the Council of Municipality of Minitonas-Bowsman does hereby agree to respectively decline to contribute to the MRI machine capital expenditures.
Carried.

10. S. Walmsley – L. Mychalchuk
RESOLVED THAT we do hereby agree to provide a grant in the amount of $700.00 to the Bowsman Cemetery Association for 2015 maintenance.
Carried

11. L. Mychalchuk – L. Hutman
RESOLVED THAT we do hereby approve the attendance of the Public Works Foreman at the MGRA Gravel Road Design and Maintenance Seminar in Swan River, Mb June 25 & 26th, 2015 and;
BE IT FURTHER RESOLVED that all applicable expenses related to said seminar will be paid in accordance with current Municipal Policies and By-Laws.
Carried.

12. G. Bartel – C. Densen
RESOLVED THAT the attached ad shall be placed in the Star & Times to honor the 2015 Graduates;
Carried.

13. J. Caruk – G. Bartel
RESOLVED THAT By-law No. 7/2015, being a by-law of the Municipality of Minitonas-Bowsman for the purpose to govern the organization of the Municipality of Minitonas-Bowsman Council and committees thereof, shall be introduced and read a first time this 2nd day of June, 2015 A.D.
Carried.

14. L. Mychalchuk – L. Hutman
RESOLVED THAT By-law No. 7/2015, being a by-law of the Municipality of Minitonas-Bowsman to govern the organization of the Municipality of Minitonas-Bowsman Council and committees thereof, shall be read a second time this 2nd day of June, 2015 A.D.
Carried.

15. S. Walmsley – L. Hutman
RESOLVED THAT By-law No. 8/2015, being a by-law of the Municipality of Minitonas-Bowsman for the purpose of regulating the proceedings and conduct of the Council and the committee thereof, shall be introduced and read a first time this 2nd day of June, 2015 A.D.
Carried.

16. G. Bartel – C. Densen
RESOLVED THAT By-law No. 8/2015, being a by-law of the Municipality of Minitonas-Bowsman for the purpose of regulating the proceedings and conduct of the Council and the committees` thereof, shall be read a second time this 2nd day of June, 2015 A.D.
Carried.

17. C. Densen – G. Bartel
WHEREAS it is necessary to make some renovations to the Minitonas Municipal Office floor plan; and
WHEREAS we have received a quote from Minish Construction for the aforementioned renovations;
THEREFORE BE IT RESOLVED THAT we do hereby agree to accept the quote as per the attached.
BE IT FURTHER RESOLVED THAT the project shall be paid for with funds from the General Reserve.
Carried.

18. S. Walmsley – L. Mychalchuk
WHEREAS council feels it is important to ensure that the maintenance of all roads in the municipality are well maintained; and
WHEREAS the Municipality of Minitonas-Bowsman has been in discussions with the RM of Mountain regarding the North Boundary road; and
WHEREAS the RM of Mountain has proposed the attached areas of responsibility for each municipality;
THEREFORE BE IT RESOLVED THAT we do hereby agree to the aforementioned proposal.
Carried.

19. L. Mychalchuk – C. Densen
WHEREAS the Municipality of Minitonas-Bowsman has hired Stantec Consulting Ltd to complete a hydrologic investigation, hydraulic analysis and preliminary engineering for a structure replacement at a stream crossing referred to as Flood Site 31/2014; and
WHEREAS the Municipality has received a recommendation from Stantec for a 2- Span 16.0 m long bridge for this site; and
WHEREAS the members of Council feel it is important to have a structure that will withstand any future flooding events and guarantee uninterrupted access to infrastructure and crop producing lands;
THEREFORE BE IT RESOLVED THAT the Council of Municipality of Minitonas-Bowsman does hereby approve the recommendation by Stantec Consulting Ltd for a 2- span 16.0 m long bridge and request that they continue with the detailed design; and;
BE IT FURTHER RESOLVED THAT all costs incurred for the aforementioned repairs shall be covered under the Disaster Assistance Program for the year 2014.
Carried.

20. S. Walmsley – L. Mychalchuk
RESOLVED THAT the Council of Municipality of Minitonas-Bowsman does hereby agree to continue past curfew by majority of council in accordance with the current Procedures By-Law.
Carried.

21. G. Bartel – L. Hutman
RESOLVED THAT we do now adjourn at 11:17 p.m. to meet again on June 16th, 2015 at 7:00 p.m. for the next regular meeting of council.
Carried.