Regular Meeting of the members of Council of the Town of Minitonas, held in the Council Chambers, Minitonas, Manitoba this 4th day of September, 2013 A.D. at 7:00 p.m.




Present: Mayor, Barkowski
Councillors: Robb, Windsor & Caruk
CAO: Carolyn Gordon

Absent With Notice: Councillor Bartel

Delegations:
8:00 pm B. Waito re: Community Store’s 50th Anniversary
8:30 pm G. Thiessen re: Town Public Works

1. W. Robb – S. Windsor
RESOLVED THAT the Agenda be adopted as presented.
Carried.

2. J. Caruk – S. Windsor
RESOLVED THAT the Minutes of the Regular Meeting of Council held on August 7th, 2013 & August 21st, 2013 shall be adopted as circulated.
Carried.

3. J. Caruk – W. Robb
WHEREAS the Town of Minitonas applied for grant funding in the amount of $88,400 for upgrades to 2nd Avenue, and;
WHEREAS the funding granted in the amount of $22,000 is not sufficient for the municipality to afford the upgrade;
THEREFORE BE IT RESOLVED THAT the Council of the Town of Minitonas does hereby agree to return the portion of $22,000 granted under the 2013 Grant-in-Aid Program and will proceed with the $9200 granted for the 2nd Avenue Bridge Improvements and the $1260 granted for Dust Control.
Carried.

4. W. Robb – S. Windsor
WHEREAS the Public Works Employee Overtime Reports have been received & reviewed by Council;
THEREFORE BE IT RESOLVED THAT all applicable overtime hours recorded for the month of August, 2013 shall be approved and paid out with the September 13th, 2013 payroll or booked for future use as indicated on the aforementioned reports, copies of which have been attached hereto.
Carried.

5. S. Windsor – W. Robb
WHEREAS the Minitonas Town Council has determined that there is a need to secure the services of the retired Town Foreman for guidance and advice in certain circumstances regarding Town Public Works operations;
THEREFORE BE IT RESOLVED THAT we do hereby agree to enter into the attached Contract Service Agreement with Mr. Leslie for the remainder of the 2013 Calendar Year.
Carried.

6. W. Robb – S. Windsor
RESOLVED THAT the Public Works Report for the month of August, 2013 shall be accepted as submitted by the Town Foreman, a copy of which is attached hereto.
Carried.

7. J. Caruk – S. Windsor
WHEREAS the Minitonas Town Council received the attached request from Swan Valley Gas Corporation for the installation of a new Natural Gas Main as shown on the attached Plan – File No. WR 202385 and has discussed the request extensively with the Town Public Works Foreman;
THEREFORE BE IT RESOLVED THAT approval shall be granted to Swan Valley Gas Corporation under the terms and conditions attached hereto, and;
BE IT FURTHER RESOLVED THAT CAO Carolyn Gordon is hereby authorized to submit a letter of approval on behalf of the municipality and sign any related documents regarding this installation of the new Natural Gas Main providing they conform to the aforementioned terms and conditions.
Carried.

8. W. Robb – S. Windsor
WHEREAS the Town of Minitonas, pursuant to the provisions of the Natural Gas Franchise Agreement between the Town of Minitonas and Swan Valley Gas Corporation, hereby consents unconditionally to the assignment of the rights and obligations, as outlined within said Franchise Agreement, from Swan Valley Gas Corporation to Manitoba Hydro, effective as of the date of approval by the Public Utilities Board of Manitoba, to the proposed transaction for the sale of all the assets of Swan Valley Gas Corporation to Manitoba Hydro, and;
BE IT FURTHER RESOLVED THAT the Town of Minitonas shall do and take all necessary further steps, including the execution of further documents, with respect to the completion of the said assignment of the Franchise Agreement.
Carried.

9. W. Robb – J. Caruk
WHEREAS the Board of Swan Valley Economic Development Inc. has determined that it would be beneficial to change their name to Swan Valley Settlement Services & Immigration Inc. in order to better represent what they do, and;
WHEREAS the Minitonas Town Council, as a sponsoring municipality, agree that this change of name does better reflect the purpose of the organizations and the services being offered;
THEREFORE BE IT RESOLVED THAT the Town of Minitonas does hereby approve the proposed name change from Swan Valley Economic Development Inc. to Swan Valley Settlement Services & Immigration Inc. with notification to be sent to all sponsors once the official change of name has been completed.
Carried.

10. S. Windsor – J. Caruk
WHEREAS breast cancer is the most common cancer among Canadian women and is a very serious disease that will likely affect approximately 23,800 women and 200 men and their families this year, and;
WHEREAS it is of great importance that money be raised to fund breast cancer research projects and community programs, and;
WHEREAS the Canadian Breast Cancer Foundation strives to be an effective advocate, a trusted leader, a respectful partner and a catalyst in creating a future free from breast cancer;
THEREFORE BE IT RESOLVED THAT the Minitonas Town Council does hereby proclaim the month of October to be ‘Breast Cancer Awareness Month’ in the Town of Minitonas.
Carried.

11. S. Windsor – J. Caruk
WHEREAS 6761985 Manitoba Inc. has purchased Robb Motors and plans to continue operating at the current location of 304 Learners Street;
THEREFORE BE IT RESOLVED THAT the Minitonas Town Council does hereby approve a Business License be issued under the operating name of THE SHOP Minitonas Inc. and;
BE IT FURTHER RESOLVED THAT said business shall be approved to operate at the aforementioned location in the Town of Minitonas until such time as the nature of the business changes significantly.
Carried.

12. J. Caruk – S. Windsor
WHEREAS the date for the Tax Sale for all properties in the Town of Minitonas with taxes owing for the year 2011 has been set for November 22nd, 2013 and;
WHEREAS the municipality has the authority under Section 372 of The Municipal Act to appoint a designated officer to bid on their behalf, and to set a minimum bid on said properties;
THEREFORE BE IT RESOLVED THAT the minimum bid for any property being auctioned shall be set at the full amount owing for tax arrears, interest on those arrears, and costs incurred as a direct result of the Tax Sale Process;
BE IT FURTHER RESOLVED THAT the CAO for the Town of Minitonas shall be appointed as the ‘Designated Officer’ to bid on any properties to be sold by auction on behalf of the municipality.
Carried.

13. J. Caruk – S. Windsor
WHEREAS the Minitonas Town Council has determined that, under the terms of By-Law No. 2/2007, the condition of the attached list of properties have become unsightly and;
WHEREAS the owner of the aforementioned property will be given written notice advising them that the condition of said property must be rectified by the deadline of September 17th, 2013;
THEREFORE BE IT RESOLVED THAT, should the condition of the property not be corrected by September 17th, 2013 the Town Council shall provide authorization for the work to be completed and the associated costs of said work shall be billed to the property owner accordingly.
Carried.

14. J. Caruk – W. Robb
WHEREAS the Minitonas Town Council has determined that, under the terms of By-Law No. 2/2007, the condition of the attached property has become unsightly, a nuisance and possible danger to the public, and;
WHEREAS the owners of the aforementioned property will be given written notice advising them that the condition of said property must be rectified by the deadline of December 1st, 2013;
THEREFORE BE IT RESOLVED THAT, should the condition of the property not be corrected by December 1st, 2013 the Town Council shall provide authorization for the work to be completed and the associated costs of said work shall be billed to the property owner accordingly.
Carried.

15. W. Robb – S. Windsor
WHEREAS the Minitonas Town Council has made changes to the Draft Amalgamation Plan which they feel are in the best interest of all ratepayers of the three proposed municipal partner municipalities;
THEREFORE BE IT RESOLVED THAT the Council of the Town of Minitonas does hereby agree to present the attached revised Amalgamation Plan as attached hereto.
Carried.

16. W. Robb – J. Caruk
RESOLVED THAT we do now adjourn at 11:45 pm to meet again for the next regular meeting of Council to be held on the 18th day of September, 2013 A.D. at 7:00 pm.
Carried.