Regular Meeting of the members of Council of the Rural Municipality of Minitonas, held in Council Chambers, in Minitonas, Manitoba this 27th day of March, 2013 A.D. at 6:30 pm.

Present: Reeve McIntosh
Councillors: Pacamaniuk, Klekta & Rinsdorf
CAO: Carolyn Gordon

Absent With Notice: Councillor Eisner

Delegations:

Patti Henkleman & Shane Yaschyshyn re: Swan Valley Recreation District

1. W. Pacamaniuk – D. Klekta
RESOLVED THAT the Agenda be adopted as presented.
Carried.

2. W. Pacamaniuk – E. Rinsdorf
WHEREAS the RM of Minitonas has created and passed By-Law No. 6/2012 requiring that all persons, firms or corporations transporting aggregate on municipal roads obtain an Aggregate Mining License;
AND WHEREAS the fees charged for said levy shall be collected and used to repair, maintain and restore municipal roadways used by transporters of aggregate, and must be set annually by resolution of council;
THEREFORE BE IT RESOLVED THAT we do agree to set an Aggregate Transport Levy in the amount of $0.40 for January-December 2013 and shall submit notice to all known local transporters, along with a notice in the local paper.
Carried.

3. E. Rinsdorf – D. Klekta
WHEREAS the Council of the RM of Minitonas has reviewed the safety equipment section of their Employee Policy Manual and wish to make updates to said policy in order to comply with safety regulations and ensure proper protection of employees is provided;
THEREFORE BE IT RESOLVED THAT we do hereby amend the aforementioned section of the RM of Minitonas Employee Handbook as attached hereto.
Carried.

4. W. Pacamaniuk – E. Rinsdorf
RESOLVED THAT the 2013 Budget for the Swan Valley Emergency Measures District shall be approved as submitted, a copy of which is attached hereto.
Carried.

5. W. Pacamaniuk – E. Rinsdorf
RESOLVED THAT the 2011 Audited Financial Statement for the Swan Valley Planning District shall be received a submitted.
Carried.

6. D. Klekta – E. Rinsdorf
WHEREAS the RM of Minitonas Council made a review of the applications for the position of custodian and chose a candidate for a trial period of February 18th to March 26th, 2013, and;
WHEREAS the candidate is successfully performing all duties as assigned and is in agreement with the terms and conditions of the contract offered by the municipality;
THEREFORE BE IT RESOLVED THAT Reta Jones shall be awarded the contract for Custodial Services for the RM of Minitonas under the terms and conditions outlined in the copies of the agreement attached hereto.
Carried.

7. W. Pacamaniuk – D. Klekta
RESOLVED THAT the attached ad shall be placed in the Star & Times and on Valley Biz advertising the position of Summer Student under the Hometown Green Team Program for the period of May 13th, 2013 to September 6th, 2013;
BE IT FURTHER RESOLVED THAT the deadline for applications shall be set at 4:30 pm on Friday, April 19th, 2013.
Carried.

8. E. Rinsdorf – D. Klekta
WHEREAS the RM of Minitonas Council set wages for contract agreements by resolution No. 12, January 9th, 2013, and;
WHEREAS a review of said contract payments was made and an update was required to one of the contracts;
THEREFORE BE IT RESOLVED THAT we do hereby approve the amendment to the contract for the Spare Operator, Larry Mychalchuk as attached hereto, effective March 1st, 2013.
Carried.

9. W. Pacamaniuk – D. Klekta
WHEREAS the cost for repairs to the North Grader attached hereto were reviewed and approved by the RM of Minitonas Council;
THEREFORE BE IT RESOLVED THAT we do hereby agree to authorize said repairs as per the attached quote, with the costs to be covered by general taxes in the 2013 Budget.
Carried.

10. D. Klekta – W. Pacamaniuk
RESOLVED THAT the RM of Minitonas Council does hereby agree to enter into an agreement with Wayne & Phyllis Graham for the purchase of gravel from the property known as the SE ¼ 13-38-28 WPM as attached hereto.
Carried.

11. E. Rinsdorf – D. Klekta
RESOLVED THAT the council of the RM of Minitonas does hereby designate the date of May 11, 2013 as the Lenswood Community Event known as the ‘Lenswood Mother’s Day Dance’.
Carried.

12. W. Pacamaniuk – D. Klekta
WHEREAS the Council of the RM of Minitonas has reviewed and is in agreement with the contents of the proposed Code of Conduct for Council as presented by the CAO;
THEREFORE BE IT RESOLVED THAT we do hereby agree to adopt the attached ‘Rural Municipality of Minitonas – Council Code of Conduct’, and;
BE IT FURTHER RESOLVED THAT the aforementioned document shall be presented to each member of council to be signed and held on file at the Municipal Office.
Carried.

13. E. Rinsdorf – W. Pacamaniuk
WHEREAS the Province of Manitoba has presented an agreement to the Council of the Rural Municipality of Minitonas for consideration with respect to the removal of problem beavers to protect private property and municipal infrastructure;
AND WHEREAS the council has reviewed the contents of the agreement and approve the terms and conditions as submitted;
THEREFORE BE IT RESOLVED THAT the RM of Minitonas Council does hereby consent to entering into an agreement with the Province of Manitoba for Problem Beaver Management and authorize Reeve, Michael McIntosh to sign three copies on behalf of the municipality.
Carried.

14. E. Rinsdorf – W. Pacamaniuk
WHEREAS the 2013 Budget for the Swan Valley Recreation District has been reviewed and discussed by the Council of the RM of Minitonas;
THEREFORE BE IT RESOLVED THAT the RM of Minitonas contribution of $8715 shall be paid by the municipality.
Carried.

15. W. Pacamaniuk – D. Klekta
WHEREAS the Manitoba Local Government is requiring all municipalities with a population under 1000 to amalgamate with a municipality which shares a border, and;
WHEREAS the municipality currently shares a good working relationship and many shared services with the Town of Minitonas and the Village of Bowsman;
THEREFORE BE IT RESOLVED THAT the process of amalgamating the three municipalities shall be further explored, with the intent to provide public consultations as soon as a draft amalgamation plan has been prepared and approved by the members of all three council, and;
BE IT FURTHER RESOLVED THAT communication be sent to the Minister of Local Government expressing their intention to proceed with the aforementioned process, with no definite decision to be made until such time as the ratepayers and residents of municipal partners have been afforded an opportunity to receive the information and provide their comments regarding the amalgamation plan.
Carried.

16. RESOLVED THAT we do now adjourn at 11:00 pm to meet again for the next Regular Meeting of Council on April 9th, 2013 at 8:00 am.
Carried.