A Regular Meeting of Council of the Village of Benito was called to order at 7:00 pm on Tuesday March 12, 2013 in the Village Council Chambers.


Present – Mayor Meadows, Deputy Mayor Scouten; Councilor Offenberger; Councilor Zebinski; Councilor Schneider
Chief Administrative Officer – Pat Ellingson

Mayor Meadows called the meeting to order at 7:00 pm.

Delegations: The R.M. and Town of Swan River Recycle Building Committee presented information on the new Recycling facility and discussed the user fees required from all municipalities that are served by Valley Lion’s Recycling collection.

Benito Farmers Market Project – information was presented to Council outlining a plan to organize a Farmer’s Market which would operate in Benito on a weekly basis. The delegation requested permission to utilize a portion of village property to situate the weekly market on.

1. ZEBINSKI SCOUTEN
RESOLVED that the minutes of the regular meeting of Council held on February 26, 2013 be adopted as presented. Carried. 2. SCHNEIDER OFFENBERGER
RESOLVED that the agenda for the regular meeting held on March 12, 2013 be adopted as amended. Carried. 3. OFFENBERGER SCOUTEN
RESOLVED that By-law #02/13, being a By-law of the Village of Benito to provide for Water and Sewer Rates and the Collection thereof be read a first time. Carried.

4. SCHNEIDER ZEBINSKI
RESOLVED that accounts numbered 24571 to 24618 in the amount totaling $28,760.87 be ratified as paid.
Carried.

5. SCHNEIDER OFFENBERGER
WHEREAS the Village of Benito deems it to be in the best interests for the Village to replace the 1974 Wayne street sweeper; and
WHEREAS an offer to purchase a 1999 Elgin Street Sweeper has been accepted;
THEREFORE BE IT RESOLVED that the Village of Benito approve the purchase of said sweeper as per attached Schedule “A”. Carried. 6. SCHNEIDER OFFENBERGER
RESOLVED THAT THE Village of Benito approve the 2013 Budget of the NWRL and the annual levy in the amount $7041.67. Carried.

7. SCOUTEN ZEBINSKI
WHEREAS the 2012 budget for shared services with the R.M. of Swan River was approved for expenses as follows: Nuisance Grounds $10,000 Fire Protection $17,000 Physician Clinics $10,500
RESOLVED that the Village of Benito invoice the R.M. of Swan River for 2012 actual expenses for shared services as follows; Nuisance Grounds $8,583.74 Fire Protection $13,949.35 Physician Clinics $12,500.00 For a total of $35,033.09, a difference of $2466.91 under budget figures.
Carried.

8. ZEBINSKI SCHNEIDER
RESOLVED that the audited financial statements of the Swan Valley Planning District to December 31, 2011 be accepted as received; and
BE IT FURTHER RESOLVED that the Village of Benito approve payment of the 2012 usage fees of $117.03 as per invoice dated January 22, 2013.
Carried.

9. ZEBINSKI OFFENBERGER
RESOLVED that Deputy Mayor Verne Scouten and Councilor Schneider be authorized to attend the AMM Municipal Officials Seminar and Trade Show in Brandon on April 10 and April 11, 2013; and
BE IT FURTHER RESOLVED that registration and expenses be authorized for payment.
Carried.

10. OFFENBERGER SCOUTEN
RESOLVED that the CAO be authorized to attend the Manitoba Municipal Administrators Association annual conference in Brandon, MB April 28 to April 30, 2013; and
BE IT FURTHER RESOLVED that registration and expenses be authorized for payment.
Carried.

11. SCOUTEN SCHNEIDER
WHEREAS the 2012 Audit Report for the Benito Public Water System has been received; and
WHEREAS the Audit Report reflects that the Public Water System in Benito has complied with the terms and conditions of the Operating License;
THEREFORE BE IT RESOLVED that the Audit Report as submitted by the Drinking Water Officer be accepted as received.
Carried.

12. SCOUTEN ZEBINSKI
WHEREAS the Employee overtime reports for the month of February have been received and reviewed by Council;
BE IT RESOLVED that the hours recorded be accepted as presented and the February overtime reports be approved for payment.
Carried.

13. SCOUTEN ZEBINSKI
BE IT RESOLVED that the employee request for LOA be approved as requested.
Carried.

14. SCHNEIDER SCOUTEN
RESOLVED that the Regular Meeting of Council scheduled for Tuesday March 26, 2013 be hereby rescheduled to Wednesday April 3, 2013 respectively.
Carried.

15. ZEBINSKI SCHNEIDER
RESOLVED that we do adjourn the regular meeting of Council at 11:07pm.