MINUTES OF THE REGULAR COUNCIL MEETING OF THE RURAL MUNICIPALITY OF MOUNTAIN HELD WEDNESDAY, OCTOBER 10TH, 2012 IN THE R.M. OF MOUNTAIN COUNCIL CHAMBERS IN BIRCH RIVER, MANITOBA.

Members Present:
Reeve: Robert Hanson
Councillors: Debbie Soloway, Nelson Rusk, Stephen Nadolney, Dane Guignion, Bert Fedoriw
Councillor Stockford was absent with notice.
CAO Robin Wiebe was present and acted as secretary.

1. Call to Order
The meeting was called to order at 10:00 A.M. by Reeve Robert Hanson, quorum being present.

2. Agenda/Minutes

2.1 Adoption of Agenda
BE IT RESOLVED THAT the Agenda for the October 10th, 2012 Regular Meeting of Council be adopted as presented.
CARRIED.
For 6 Against 0

2.2 Adoption of Minutes
BE IT RESOLVED THAT the Minutes of the Regular Meeting held September 26th, 2012 be adopted as presented, all requirements having been complied with.
CARRIED.
For 6 Against 0

3. Matters Arising from Minutes

4. By-Laws & Policies
4.1 Accounts Receivable Collection: Review related to collecting animal control fines

4.2 Recreation By-Law No. 05/12
BE IT RESOLVED THAT By-Law #05/12, being a by-law to establish Public Recreation Committees for the LUD of Mafeking, Birch River, and Pine River and communities of Bellsite and Cowan, be introduced and given first reading.
CARRIED.
For 6 Against 0

4.3 Road Maintenance Tender
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain accept the Road Maintenance Agreement as amended in Schedule ‘A’ attached hereto.
CARRIED.
For 6 Against 0

5. Financial
5.1 Accounts Payable
BE IT RESOLVED THAT the RM of Mountain accept the invoice of $627.40 from Shippam & Associates for promotional materials.
CARRIED.
For 6 Against 0

RESOLVED THAT Cheque Nos. 20121123 to 20121187 be approved for payment in the amount of $63,481.96, including $4,694.10 for Councillor Indemnities, as authorized by By-Law 10/11.
CARRIED.
For 6 Against 0

5.2 Financial Statement September 30th, 2012
BE IT RESOLVED THAT the Financial Statement for the month ending September 30th, 2012 be accepted as presented.
CARRIED.
For 6 Against 0

5.3 Request to Vary PUB Oder No. 104/12
WHEREAS PUB Order No. 104/12 directs a rate rider for Mafeking Utility be reflected on the next quarterly billing, which is October – December 2012;
AND WHEREAS the Order is effective July 1st, 2012 and this date creates an undue hardship to implement as the July – September quarterly billing has already been issued;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain request PUB review and vary the effective date of Order No. 104/12 to October 1st, 2012.
CARRIED.
For 6 Against 0

5.4 Doctor Recruitment Fund Request
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve $7,158.63 contribution to the Swan Valley Health Facilities Foundation Inc. for Physician Retention & Recruitment.
DEFEATED.
For 2 Against 4

6. Ward Reports & Work Orders
BE IT RESOLVED THAT the Rural Municipality of Mountain approve work orders #59/12 to 66/12.
CARRIED.
For 6 Against 0

7. Delegations/Petitions
7.1 1:00 pm – Breach of By-Law 05/03 Hearing – R. Metcalfe
WHEREAS Notice of Breach of By-Law No. 05/03 was served September 27th, October 1st and 3rd, 2012 against R. Metcalfe and he was charged;
AND WHEREAS Council considered all evidence at a Hearing held October 10th, 2012;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain uphold the charge, penalty, and conditions as served, OR amend them as follows: costs = $700.00; Fine = $250.00 per charge x 3 = $750.00 Total = $1,450.00.
CARRIED.
For 6 Against 0

8. General Business
8.1 Board of Revision October 24th, 2012 10:00 am: Res. No. 310/12
8.2 RM Office Renovation: Electrical Tender Requested
8.3 Northern Neighbors Roof: Repairs Needed
8.4 2012 RM Land Auction (Res. No. 311/12)– Easements: To be announced at auction
8.5 Land Transfers: Res. Nos. 312 & 313/12
8.6 Undeveloped Road Allowance Agreement: Res. No. 314/12
8.7 Request to Purchase unused equipment: Res. No. 315/12
8.8 Exemption Certificate: Res. No. 316/12
8.9 Weed Control Complaint: Reviewed, Investigated, Compliant; No further action necessary. Investigate possibility of forming weed district or sharing services of a noxious weed inspector.
8.10 Load Restrictions: Issue Letter of concern
8.11 Demolition Permit: Res. No. 317/12
8.12 911 Agreement: Res. No. 318/12
8.13 G7 Meeting October 1st, 2012: Reviewed, investigate additional channel on our radio system to achieve HAM radio use in emergencies
8.14 RM & Town of Minitonas – MTS Cell Service: Res. No. 319/12
8.15 Course Attendance: Res. No. 320/12
8.16 AMM Convention November 26-29th, 2012: Res. Nos. 321 & 322/12
8.17 Office Closure October 12th, 2012: Afternoon, Post Notice

BE IT RESOLVED THAT the Rural Municipality of Mountain hereby cancel taxes as per Schedule ‘A’ attached hereto.
DEFEATED.
For 0 Against 6

BE IT RESOLVED THAT Council of the Rural Municipality of Mountain set a reserve bid in the amount of assessment plus costs for the 2012 Land Auction, including but not limited to CLPA costs and improvements, DLTO and legal costs.
CARRIED.
For 6 Against 0

Councillor Guignion declared an interest and left the meeting for Res. No. 312/12.

WHEREAS the RM of Mountain received a request from the Lessee of Crown Administered LGD Vested land;
AND WHEREAS the Municipality has obtained title to these properties;
BE IT RESOLVED THAT the RM of Mountain accept the offer to purchase SE 31-32-20W from the Lessee for the assessed value plus transfer and legal costs.
CARRIED.
For 5 Against 0

Councillor Guignion returned to the meeting.

WHEREAS the RM of Mountain received a request to purchase from the Lessee of Crown Administered LGD Vested land;
AND WHEREAS the Municipality has obtained title to these properties;
BE IT RESOLVED THAT the RM of Mountain accept the offer to purchase NE 21-32-21W, NE 22-32-21W, and SE 16-32-21W from the Lessee for the assessed value plus improvements, transfer and legal costs.
CARRIED.
For 6 Against 0

BE IT RESOLVED THAT Council of the Rural Municipality of Mountain approve the execution of a Development Agreement with Konrad Johnson for the clearing of road allowance as per Schedule ‘A’ attached;
AND THAT the Reeve and CAO be authorized to sign on behalf of the Municipality.
CARRIED.
For 6 Against 0

BE IT RESOLVED THAT the Rural Municipality of Mountain hereby accept the offer of $300.00 from Arnold Wasylciw for the purchase of unused pump and motors at Mafeking Waste Disposal Grounds.
DEFEATED.
For 3 Against 3

BE IT RESOLVED THAT the Rural Municipality of Mountain approve the Exemption Certificate as presented;
AND THAT the CAO be authorized to sign on behalf of the Municipality.
CARRIED.
For 6 Against 0

BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve Demolition Permit #2012-14 for Dennis Brading, Lot 2, Plan 3103;
AND FURTHER BE IT RESOLVED THAT a condition of the demolition permit be that the applicant will remove any foundation from demolition site;
AND THAT the Chief Administrative Officer is hereby authorized to sign on behalf of the Rural Municipality of Mountain.
CARRIED.
For 6 Against 0

BE IT RESOLVED THAT the Rural Municipality of Mountain approve the 911 Services Agreement with The City of Brandon;
AND THAT the Reeve and CAO be authorized to sign on behalf of the Municipality.
CARRIED.
For 6 Against 0

WHEREAS much of the RM of Mountain has no cell service or very poor quality service;
AND WHEREAS the majority of residents and business owners in the RM of Mountain, including emergency services, council members, ratepayers, business owners, employees, students, as well as numerous travelers, now carry and rely on cell phones for convenience, accessibility, and safety;
AND WHEREAS cell phone service has deteriorated in spite of past efforts to make MTS Allstream Inc. aware of the seriousness of the request and the number of cell phone users who are being billed full costs but receiving inadequate services;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain request MTS Allstream Inc. address:
1. Non-serviced areas; and
2. Provide adequate services to this area that more fairly represent the fees being charged.
CARRIED.
For 6 Against 0

BE IT RESOLVED THAT the Administrative Clerk be authorized to attend the Municipal Law Tutorials in Brandon, MB on November 22nd, 2012 and January 25th, 2013;
AND THAT expenses be allowed for same.
CARRIED.
For 6 Against 0

BE IT RESOLVED THAT Reeve, Council, and CAO be authorized to attend the AMM Annual Convention in Winnipeg, MB November 25th – 29th, 2012;
AND THAT expenses be allowed for same.
CARRIED.
For 6 Against 0

BE IT RESOLVED THAT the Rural Municipality of Mountain hereby reschedule the November 28th, 2012 Regular Meeting of Council to November 23rd, 2012.
CARRIED.
For 6 Against 0

9. Other Communications
9.1 Nicole Wainwright, EMO – 2012 June Heavy Rains DFA Program: Public Notices provided
9.2 Calvin Campeau, Land Manager, SCN: Meeting requested 1:00 pm, October 11th, 2012
9.3 Birch River Busy Beavers 4-H Club: Res. No. 323/12
9.4 Pine River LUD Meeting Minutes September 14th, 2012: Reviewed
9.5 Birch River LUD Meeting Minutes October 2, 2012: Reviewed
9.6 Animal Control Report September 2012: Reviewed
9.7 RCMP Report Winnipegosis Detachment September 2012: Reviewed

BE IT RESOLVED THAT the Rural Municipality of Mountain hereby purchase signs for the following Birch River 4-H Clubs.
DEFEATED.
For 2 Against 4

10. Adjournment

BE IT RESOLVED THAT the meeting of Council of the Rural Municipality of Mountain be adjourned to meet again on October 24th, 2012.
The meeting adjourned at 3:53 p.m.
CARRIED.
For 6 Against 0