Regular Meeting of the members of Council of the Town of Minitonas, held in the Council Chambers, Minitonas, Manitoba this 2nd day of May, 2012 A.D. at 6:45 p.m.

Present: Mayor Barkowski
Councillors: Robb, Caruk, Bartel & Windsor
CAO: Carolyn Gordon

1.
W. Robb – S. Windsor
RESOLVED THAT the Agenda be adopted as presented.
Carried.

2.
J. Caruk – W. Robb
RESOLVED THAT the Minutes of the Regular Meetings of Council held on April 4th, 2012 and April 18th, 2012 and the Special Meeting of Council held on April 11th, 2012 shall be adopted as circulated.
Carried.

3.
D. Bartel – J. Caruk
WHEREAS Westman Communications Group has submitted a request to renew their annual rental agreement for an area of the Minitonas Town Hall Facility;
AND WHEREAS the Minitonas Town Council is in agreement with the terms & conditions of said agreement renewal;
THEREFORE BE IT RESOLVED THAT we do hereby agree to accept the proposed renewal as per the terms and conditions outlined on the agreement as submitted, a copy of which is attached hereto.
BE IT FURTHER RESOLVED THAT the Chief Administrative Officer shall be authorized to sign said agreement on behalf of the municipality.
Carried.

4.
J. Caruk – W. Robb
WHEREAS the RM & Town of Minitonas Fire Protection Committee have submitted a recommendation to change the Fire Response Boundaries set by their Fire Department and the Bowsman Fire Department in the Northwest portion of the RM of Minitonas;
AND WHEREAS the removal of the ford crossing Rd #222N between S1/2 5-38-25 WPM and N1/2 32-37-25 WPM has made it impractical for the two fire departments to continue to respond to fire calls under the old boundaries;
AND WHEREAS the Minitonas Town Council is in agreement with the proposal submitted by the Fire Committee for the new fire response boundaries as shown on the attached map, and have received agreement to the new boundaries from the Village of Bowsman;
THEREFORE BE IT RESOLVED THAT we do hereby agree to adopt the New Boundaries for 911 Fire/Emergency Response between the RM & Town of Minitonas Fire Department and the Bowsman Fire Department as attached hereto;
BE IT FURTHER RESOLVED THAT the Chief Administrative Officer shall be authorized to submit said changes to the 911 Response Centre immediately.
Carried.

5.
W. Robb – S. Windsor
RESOLVED THAT the Public Works Report for the month of April, 2012 shall be accepted as submitted by the Town Foreman, a copy of which is attached hereto.
Carried.

6.
D. Bartel – J. Caruk
WHEREAS the Public Works Employee Overtime Reports have been received & reviewed by Council;
THEREFORE BE IT RESOLVED THAT all applicable overtime hours recorded for the month of April, 2012 shall be paid out with the May 15, 2012 payroll or booked for future use as indicated on the aforementioned reports, copies of which have been attached hereto.
Carried.

7.
W. Robb – D. Bartel
RESOLVED THAT the Minitonas Town Council does hereby agree to the attached request for connection to the power supply at the Minitonas Town Hall.
Carried.

8.
S. Windsor – J. Caruk
WHEREAS the Minitonas Town Council has received a request for support of the establishment of a new ‘Safe House’ in the Swan River Valley;
AND WHEREAS this is a valuable service that operated for several years, but was closed due to funding cuts, leaving no alternative services for many persons in distress who do not qualify under existing programs;
THEREFORE BE IT RESOLVED THAT the Minitonas Town Council does hereby agree to submit a letter of support ‘in principle’ for the re-establishment of a ‘Safe House’ in the Swan River Valley.
Carried.

9.
W. Robb – S. Windsor
RESOLVED THAT the meeting does hereby adjourn to the Public Hearing for the 2012 Financial Plan at 7:00 pm.
Carried.

10.
J. Caruk – D. Bartel
WHEREAS the Public Hearing for the 2012 Financial Plan is now adjourned;
THEREFORE BE IT RESOLVED THAT we now reopen the regular meeting of the Minitonas Town Council at 8:30 pm and continue the regular business on the meeting agenda.
Carried.

11.
W. Robb – D. Bartel
RESOLVED THAT By-Law No. 3/2012, being a By-Law of the Town of Minitonas for the purpose of adopting a Financial Plan for the 2012 Fiscal Year, shall be read a second time this 2nd day of May, 2012 A.D.
Carried.

12.
J. Caruk – D. Bartel
RESOLVED THAT By-Law No. 3/2012, being a By-Law of the Town of Minitonas for the purpose of establishing a Financial Plan for the 2012 Fiscal Year, shall be read a third time this 2nd day of May, 2012 A.D., signed and sealed by the Chief Administrative Officer.
Barkowski yes
Caruk yes
Robb yes
Bartel yes
Windsor yes
Carried.

13.
J. Caruk – D. Bartel
WHEREAS, under the terms of By-Law No. 2/2007, the attached property has become unsightly;
THEREFORE BE IT RESOLVED THAT the owner of the aforementioned property shall be given written notice advising that the condition of said properties shall be rectified by the deadline of May 11, 2012;
BE IT FURTHER RESOLVED THAT, should the condition of the property not be corrected by the aforementioned deadline, the Town Council shall provide authorization for the work to be completed and the associated costs of said work shall be billed to the property owners accordingly.
Carried.

14.
W. Robb – S. Windsor
RESOLVED THAT an order for culverts shall be placed as per the attached quote.
Carried.

15.
W. Robb – S. Windsor
RESOLVED THAT we do now adjourn at 10:00 pm to meet again for the next regular meeting of Council to be held on the 16th day of May, 2012 A.D.
Carried.